PROJECT CHARTER. Tanggal 28/02/2013 Ver.01

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1 Kelompok 04 MPTI-A PROJECT CHARTER Tanggal 28/02/2013 Ver.01 Sistem Informasi ITS I. Project Information Proyek ini merupakan hasil lelang yang dilakukan oleh Jurusan Sistem Informasi, Institut Teknologi Sepuluh Nopember, Surabaya dengan rincian sebagai berikut : No Deskripsi Uraian 1 Project Name : Inventoring dan Maintenance Peralatan ISNET 2 Project Owner : Jurusan Sistem Informasi ITS 3 Project Manager : Mukhamad Hafidz 4 Contract Amount : Rp ,- 5 Time Bound : Februari Juni 2013 II. Process Group 1. Initiating Process, meliputi : a. Melakukan Initiation Meeting dan wawancara untuk mengumpulkan data mengenai kebutuhan bisnis yang diperlukan untuk membangun Sistem Inventoring dan Maintenance Peralatan ISNET kebutuhan dari stakeholder. b. Melakukan analisis kebutuhan, kemudian membuat dokumen perencanaan proyek yang meliputi Project Charter, Preliminary Project Scope Statement, dan dokumen lain yang mendukung. 2. Planning Process, meliputi : a. Membuat Project Management Plan sesuai analisa kebutuhan b. Menentukan Scope Planning, Scope Definition dan pembuatan WBS c. Membuat rencana berdasarkan 9 Knowledge Area 3. Executing Process, meliputi : a. Membuat Project Team dan berkoordinasi agar informasi dapat terdistribusi dengan baik b. Mendevelop dan mengelola proses pembuatan software c. Pengujian software yang telah dibuat termasuk UAT d. Penyempurnaan dan modifikasi software sesuai feedback stakeholder

2 4. Monitoring and Controlling Process, meliputi : a. Memonitor Project Work, Project Schedule, Cost Control, Quality Control, dan Resiko b. Melakukan verifikasi di setiap Process Group c. Membuat Progress Report dari setiap Project Team dan proses Integrasinya d. Membuat administrasi terkait kontrak/ pendokumentasian 5. Closing Process, meliputi : a. Menutup Project dengan mendeliver product b. Mengakhiri kontrak III. Kebutuhan Proyek Jurusan Sistem Informasi Institut Sepuluh Nopember Surabaya (JSI) merupakan salah satu pengelola asset barang milik negara. Dari asset negara yang dikelola tersebut terdapat asset berbasis teknologi informasi yang membutuhkan pengelolaan khusus baik dari segi pencatatan, pemeliharaan maupun pelaporan sehingga JSI memerlukan sebuah produk (software) yang dapat membantu pengelolaan asset sebagaimana dijelaskan tadi. Software ini akan kami beri nama SIMBA SI (Sistem Informasi dan Manajemen Barang SI). Dengan adanya produk ini, diharapkan memberikan kemudahan kepada JSI untuk melakukan pengelolaan asset teknologi informasi yang baik dan pemeliharaan yang dapat diselenggarakan secara tepat guna dan tepat waktu. IV. Project Objective Sebagai salah satu sistem pengelolaaan barang milik negara, maka SIMBA SI ini diharapkan akan membantu pengelolaan asset berbasis IT pada JSI sesuai dengan kebutuhan organisasi terhadap pengelolaan barang milik negara. Selain itu, dengan adanya software ini, diharapkan akan meningkatkan kinerja JSI dalam mengelola dan memelihara asset berbasis IT di lingkungan JSI pada khususnya dan ITS pada umumnya. Proyek ini berfokus pada sisi fungsionalitas sehingga end-user diharapkan dapat mengelola asset IT secara mudah, baik dan tepat. V. Project Coverage Secara umum, software SIMBA ini akan menyediakan fitur-fitur berikut : 1. Tampilan informasi asset yang dikelola yang meliputi merk barang, type barang, serial number, tanggal barang, diterima, tanggal habis garansi, deskripsi vendor (nomor telepon dan alamat), dan lokasi pemasangan

3 2. Tampilan informasi pemeliharaan asset yang dikelola yang meliputi daftar pengecekan secara periodic (minggu, bulan, tahun), masa habis garansi, kondisi barang, notifikasi otomatis apabila tanggal garansi habis, dan sudah waktunya maintenance / pengecekan 3. Tampilan pelaporan asset yang dikelola yang meliputi laporan jumlah asset yang sudah dipakai, tujuan pemakaian asset, kepada siapa asset diberikan, dan lainnya VI. Project Scope 1. Sasaran Proyek Secara garis besar, sasaran dari proyek ini adalah terciptanya sebuah software yang bertujuan untuk memudahkan pengelolaan asset IT pada Jurusan Sistem Informasi sesuai dengan kesepakatan yang telah dibentuk. 2. Approach Proyek ini akan di develop menggunakan pendekatan SDLC dengan model Spiral. Alasan penggunaan metode ini dikarenakan model tersebut paling sesuai untuk proyek yang akan dijalankan terutama pengalaman project team dalam membangun project yang sejenis dan memudahkan team apabila terdapat pengembangan dan pengubahan kebutuhan pada saat project telah berjalan nantinya. 3. Critical Success Factor Secara lebih spesifik, aktivitas-aktivitas yang penting untuk diperhatikan antara lain: a. Waktu pengerjaan total untuk proyek ini adalah 4 bulan. b. Seluruh aktivitas dalam proyek terlaksana tepat waktu sesuai dengan waktu yang telah ditentukan. Jika tetap terjadi keterlambatan, toleransi keterlambatan adalah 1 hari dikalikan dengan jangka waktu aktivitas dibagi dengan 10. Formula untuk menghitung toleransi keterlambatan ini adalah sebagai berikut: c. Seluruh pengeluaran dari proyek ini kurang dari atau sama dengan jumlah biaya yang telah dianggarkan yaitu Rp ,-. Apabila terdapat kekurangan anggara, maka semua ditanggung oleh project team tanpa membebani owner. d. Terdapat sistem komunikasi yang baik antara seluruh stakeholder dengan project team yang dapat dibantu melalui berbagai media seperti tatap muka, dan telepon. Sedangkan Project Manager adalah orang yang akan menjadi coordinator dan penghubung diantara semua stakeholder. e. Terdapat evaluasi minimal 2 minggu sekali untuk memantau seluruh progress yang telah dilakukan sesuai dengan jobdesk yang telah ditentukan. Evaluasi ini juga bertujuan untuk menciptakan komunikasi dan sistem kerja yang efektif antar anggota proyek. Sistem kerja yang dimaksud adalah jika terdapat tambahan waktu yang dibutuhkan (molor) pada salah satu aktivitas. Maka replanning dapat dilakukan untuk mendefinisikan pembagian jumlah sumber daya, jumlah biaya, dan seluruh atribut yang berpengaruh.

4 4. Batasan Batasan-batasan yang perlu diperhatikan pada proyek ini, antara lain: a. Pengguna (user) dari software ini adalah operator pengelola barang dari Jurusan Sistem Informasi. b. Software tidak menyajikan laporan nilai asset informasi, sehingga laporan software ini tidak dapat menjadi referensi untuk Laporan Keuangan Jurusan Sistem Informasi. c. Waktu merupakan batasan utama dari proyek ini karena seluruh aktivitas harus selesai dalam jangka waktu 4 bulan sedangkan setiap sub-aktivitas tidak dapat didefinisikan secara pasti kapan pengerjaannya selesai dilakukan. 5. Asumsi Asumsi-asumsi yang perlu diperhatikan pada proyek ini antara lain: a. Jam kerja adalah 5 hari kerja dalam satu minggu dengan jam kerja satu hari adalah 8 jam. Untuk overtime atau lembur dapat dilakukan sepanjang dibutuhkan. b. Upah pegawai dihitung berdasarkan satuan jam kerja dimana nilai upah pada jam regular (jam kerja pada hari kerja) akan berbeda dengan nilai overtime. VII. Role Responsibilities Berikut ini merupakan anggota dari Project Team dimana ketua Project Team adalah Project Manager. Setiap anggota Project Team mempunyai peranan dan uraian pekerjaan yang telah ditentukan. Namun, dalam implementasinya setiap anggota dapat membantu anggota tim lain dalam menyelesaikan pekerjaannya sesuai dengan arahan Project Manager. Adapun anggota Project Team adalah sebagai berikut : No Nama Pegawai Peranan Telepon 1 Mukhamad Hafidz Project Manager PIN : 2314ABB0 2 Ratna Susilawati Programmer Yudi Prasetyo Programmer Yuniar Ade Safitri Business Analyst Rifqi Gilang Jodi Business Analyst PIN : Yusuf Islam Business Analyst PIN : 226C07D0

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