TABLE OF CONTENTS MINUTES OF THE MEETING OF KIWANIS INTERNATIONAL BOARD OF TRUSTEES September 28-October 2, 2016 TAB REPORT OF THE PRESIDENT

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1 TABLE OF CONTENTS MINUTES OF THE MEETING OF KIWANIS INTERNATIONAL BOARD OF TRUSTEES September 28-October 2, 2016 TAB REPORT OF THE PRESIDENT REPORT OF THE IMMEDIATE PAST PRESIDENT REPORT OF THE PRESIDENT-ELECT REPORT OF THE EXECUTIVE DIRECTOR REPORT OF THE BOARD COUNSELOR TO CIRCLE K INTERNATIONAL REPORT OF THE BOARD COUNSELOR TO KEY CLUB INTERNATIONAL APPROVAL OF JUNE 14, 2016 MINUTES APPROVAL OF SEPTEMBER 14, 2016 MINUTES REPORT OF THE BOARD COMMITTEE ON AUDIT AND FINANCE BUDGETS FOR KIWANIS AND CIRCLE K AND 2017 REGISTRATION FEE FOR KIWANIS CONVENTION REPORT OF BOARD COMMITTEE ON MEMBERSHIP AND EDUCATION GROWTH STRATEGY FOR AFRICA AND INDIA ASIA-PACIFIC MATCHING GRANT PROGRAM FROM KOREA NEW DISTRICT DESIGNATIONS AND NATIONS SUPPORT ADMINISTRATIVE ACTION REPORT REPORT OF THE BOARD COMMITTEE ON PUBLIC RELATIONS, IMAGE AND MARKETING REPORT OF THE BOARD COMMITTEE ON SERVICE AND PARTNERSHIPS APPROVAL OF CIRCLE K INTERNATIONAL BYLAW AMENDMENTS NEW BUSINESS CONFLICT OF INTEREST NEXT BOARD MEETING JANUARY 18-22, i

2 MINUTES OF THE MEETING OF THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES September 28-October 2, 2016 The meeting of the Board of Trustees of Kiwanis International convened at the Kiwanis International Office in Indianapolis, Indiana, September 28-October 2, Those present were: Jane M. Erickson, President; Susan A. Sue Petrisin, Immediate Past President; James M. Jim Rochford, President-Elect; Florencio C. Poly Lat (via GoToMtg), Vice President; Stan D. Soderstrom, Executive Director; Trustees Kenneth A. Ken Alovera, Chian Chu-Ching, M.A. Fred Dietze, John E. DeVilbiss, Koshiro Kit Kitazato, Lance M. Incitti, Gary Levine, Peter J. Mancuso, Paul Inge Paulsen, Arthur N. Art Riley, Dewey Smith, Barbara K. Barb Thompson, Daniel Vigneron and Terry A. White. The meeting was called to order by President Jane M. Erickson on Saturday, October 1, 2016 at 2:25 p.m. EDT in Indianapolis, Indiana. The following reports were received: REPORT OF THE PRESIDENT The Report of the President, Jane M. Erickson, is attached as Tab 01. REPORT OF THE IMMEDIATE PAST PRESIDENT The Report of the Immediate Past President, Susan A. Sue Petrisin, is attached as Tab 02. REPORT OF THE PRESIDENT-ELECT The Report of the President-Elect, James M. Jim Rochford, is attached as Tab 03. REPORT OF THE EXECUTIVE DIRECTOR The Report of the Executive Director, Stan D. Soderstrom, is attached as Tab 04. REPORT OF THE BOARD COUNSELOR TO CIRCLE K INTERNATIONAL The Report of the Board Counselor to Circle K International, John E. DeVilbiss, is attached as Tab 05. REPORT OF THE BOARD COUNSELOR TO KEY CLUB INTERNATIONAL The Report of the Board Counselor to Key Club International, Terry A. White, is attached as Tab 06.

3 GENERAL CONSENT ITEMS Without objection, the following recommendations were adopted: APPROVAL OF JUNE 14, 2016 MINUTES That the Kiwanis International Board approves the minutes of the Board meeting convened June 14, 2016 via GoToMeeting, as shown in Tab 07. APPROVAL OF SEPTEMBER 14, 2016 MINUTES That the Kiwanis International Board approves the minutes of the Board meeting convened September 14, 2016 via GoToMeeting, as shown in Tab 08. REPORT OF THE BOARD COMMITTEE ON AUDIT AND FINANCE The Report of the Board Committee on Audit and Finance, Arthur N. Art Riley, Chair, was presented. (Tab 09) BUDGETS FOR KIWANIS AND CIRCLE K AND 2017 REGISTRATION FEE FOR KIWANIS CONVENTION Upon recommendation of the Board Committee on Audit and Finance, it was moved and adopted: That the Kiwanis International Board approves an early-bird registration fee of US$300 and a regular registration fee of US$400 for the 2017 Kiwanis International convention in Paris, France. Further, that the Kiwanis International Board approves the budget for Circle K International with a Kiwanis International subsidy of US$308,215 for a total deficit of US$46,004. Further, that the Kiwanis International Board approves the budget for Kiwanis International with an overall deficit for all funds of US$1,996,148. This completed the Report of the Board Committee on Audit and Finance. REPORT OF BOARD COMMITTEE ON MEMBERSHIP AND EDUCATION The Report of the Board Committee on Membership and Education, Dewey Smith and Barbara K. Barb Thompson, Chairs, was presented. (Tab 10) 2

4 GROWTH STRATEGY FOR AFRICA AND INDIA That the Kiwanis International Board approves the following actions to spur organizational growth within India: 1. Work with legal counsel to finalize the basic outline of how Kiwanis International should organize affiliates around the world and grant licenses to them. 2. Organize Kiwanis India in accordance with that outline. 3. Fund the initial hire of a staff position for Kiwanis India that would provide administrative coordination for work in India, and request office space from the Kiwanis Club of New Delhi. 4. Utilize the dues funds collected, and currently on deposit, in India to fund growth and marketing efforts. 5. Utilize Kiwanis JCI partnership to activate Kiwanis India growth efforts. ASIA-PACIFIC MATCHING GRANT PROGRAM FROM KOREA That the Kiwanis International Board approves the matching grant request from the Korea District in Preformation in the amount of US$3,880; provided, however, that Korea first completes the grant process by providing its most recent annual financial statement and a contract for grant sponsorship. NEW DISTRICT DESIGNATIONS AND NATIONS SUPPORT That, effective October 1, 2017, in accordance with recent revisions to Procedure District Status, the Kiwanis International Board approves the following designation of districts. The Board will review these designations again prior to October 1, 2017, to ensure fair application of the full criteria stated in procedure. District status: Andean and Central America Australia Ecuador Iceland-Faroes New Zealand-South Pacific Western Canada 3

5 Provisional districts: Korea Panama West Virginia Kiwanis nations: Albania Cambodia Czech Republic/Slovak Republic Hong Kong Hungary India Indonesia Pakistan Poland Nepal Romania Singapore Sri Lanka Thailand Turkey United Kingdom ADMINISTRATIVE ACTION REPORT That the Kiwanis International Board approves the Administrative Action Report as shown in Exhibit A, with the exception that clubs from Korea shall not have their charters revoked at this time. This completed the Report of the Board Committee on Membership and Education. REPORT OF THE BOARD COMMITTEE ON PUBLIC RELATIONS, IMAGE AND MARKETING The Report of the Board Committee on Public Relations, Image and Marketing, Koshiro Kit Kitazato, Chair, was presented. (Tab 11) No action was taken. This completed the Report of the Board Committee on Public Relations, Image and Marketing. 4

6 REPORT OF THE BOARD COMMITTEE ON SERVICE AND PARTNERSHIPS The Report of the Board Committee on Service and Partnerships, Susan A. Sue Petrisin, Interim Chair, was presented. (Tab 12) APPROVAL OF CIRCLE K INTERNATIONAL BYLAW AMENDMENTS Upon recommendation of the Board Committee on Service and Partnerships, it was moved and adopted: That the Kiwanis International Board approves the amendments to the Circle K International Bylaws passed by the House of Delegates at the 2016 Circle K International Convention, as shown in Exhibit A. This completed the Report of the Board Committee on Service and Partnerships. NEW BUSINESS CONFLICT OF INTEREST Kiwanis International Trustee Gary Levine informed the Board that he occasionally does professional work for the Eastern Canada and the Caribbean District and clubs within the district in the Information Technology field. The Board agreed that this is not a conflict with Gary s interests as a Trustee of Kiwanis International. Without objection, the following recommendation was adopted: That the Kiwanis International Board determines that occasional professional work performed by Gary Levine for the Eastern Canada and Caribbean District and clubs within the district does not pose a conflict of interest with his role as a Kiwanis International Trustee. NEXT BOARD MEETING JANUARY 18-22, 2017 The next meeting of the Board of Trustees will be January 18-22, 2017, in Indianapolis, Indiana USA. The meeting adjourned sine die on Saturday, October 1, at 4:30 p.m. EDT. 5