AOAC Sub-Sahara Africa Section Inaugural Meeting 5-7 November Improving the Quality of Testing to assure Food Safety, Public Health and Trade

Transcription

1 AOAC Sub-Sahara Africa Section Inaugural Meeting 5-7 November 2018 Improving the Quality of Testing to assure Food Safety, Public Health and Trade

2 A special welcome to our Sponsors The inaugural annual meeting of the Association of Analytical Communities (AOAC) Sub-Saharan Africa Section will be held from November The theme of the Meeting is Improving the Quality of Testing to assure Food Safety, Public Health and Trade The meeting will be held at The Farm Inn Country Hotel and Wildlife Sanctuary ( Planning is well underway, and we look forward to welcoming you to Pretoria The Jacaranda City. For more information, visit

3 About the Meeting What will the Meeting Offer This meeting will offer the opportunity to meet and interact with audience of more than 200 persons from across Africa with special interests in the analytical sciences, testing, laboratory management and laboratory standards and performance. Who will attend? Government Regulatory Officials Municipality Public Health Officials Companies CEO s & Directors Environmental Officers Environmental Scientists Food Manufacturers Metrology Specialists Food Packaging Managers Food Process Managers Laboratory Officials Public Health Specialists Academics Food & Environmental Safety Officers Laboratory Services Providers Import & Export Officials Analysts Research Scientists Students Agricultural Specialists Nutritionists Consumer Interests Organisations Food Safety & Quality Managers Standards Development Organisations Why sponsor/exhibit? Showcase your latest technologies to a qualified and targeted audience. Access key decision makers. Engage directly with end users. Raise your company profile. Increase your market exposure. Meet your colleagues and counterparts and build new relationships. Take advantage of excellent networking opportunities during refreshments, lunches and the social functions. Expand your knowledge base of emerging food testing needs.

4 Proposed Programme Sunday, 4 November 2018 Setup of venue and exhibition area Monday, 5 November h00 Delegate arrival and registration 09h00 Meeting Opening & 1 st session 11h00 Morning refreshments & industry networking 11h45 Session 2 12h45 Lunch & Poster viewing 14h00 Session 3 15h00 Afternoon refreshments, industry networking & poster viewing 15h30 AOAC SSA Closed Meeting 17h00 Exhibitor Cocktail reception Tuesday, 6 November h00 Session 5 09h40 Morning refreshments & industry networking 10h25 Session 6 12h00 Lunch & Poster viewing 13h00 Session 7 15h00 Afternoon Game Drive/Leisure Time 16h30 Guests return from Game Drive 18h30 Traditional South African Bush Braai & Entertainment Wednesday, 7 November h00 Session 8 10h10 Morning refreshments & Guests check out 10h55 Session 9 13h10 Wrap up & Close of Meeting 13h30 Lunch and Departure

5 PLATINUM SOLD GOLD SILVER BRONZE NICKEL Total Cost R275,000 R175,000 R85,000 R43,500 R15,000 Registrations Sponsorship Packages Complimentary delegate passes (includes attendance to sessions) Complimentary exhibitor passes Complimentary Dinner passes Prominent Logo Placement Logo on meeting website (*includes click-through to own website) * Logo on all meeting correspondence ( s, advertising, etc). Logo looped in plenary session venue Branding & Advertising Co-branding at registration (max 2 pull up banners or pamphlets at the table) Inclusion of promotional material in meeting bags Verbal Acknowledgement Verbal acknowledgement of sponsorship during meeting opening and closing sessions 20 Minutes main session speaker slot (T&C s apply) Exhibition Exhibition Space

6 Additional Packages LUNCH AND TEA BREAKS (R18,000 p/day or R50,000 for the full meeting/3 days) Maximum 4 free standing banners at all tea/coffee stations for the day may provide branded serviettes etc. 2 complimentary exhibitor passes (catering included) Acknowledgment on meeting website and final programme/ mobile app WELCOME COCKTAIL RECEPTION (R60,000) Branding in and around cocktail area Opportunity for 5 minute welcoming speech 4 guest passes to the cocktail reception 2 full meeting delegate passes Acknowledgment on meeting website and final programme/mobile app OFFICIAL CELEBRATORY BOMA-DINNER (R95,000) Branding opportunities inside venue Co-branding on menus 5 minute welcome by sponsor 10 guest passes Opportunity to provide guest gifts (optional) 4 full meeting delegate passes Acknowledgment on meeting website and final programme/mobile app MOBILE APP (R30,000) All delegates will be sent the link to the app for quick congress access. There will be no meeting book printed with general information and all information will only be available on the app Your logo will appear on various pages of the app with a link to your website BAG INSERTS (R3,500) 200 units to be supplied (A4/A5) Logo on promotional items Acknowledgment on meeting website and final programme/ mobile app NOTEPADS / USB s (200 units to be supplied or R10,000) Co-branded with AOAC-SSA on notepads or USB s Acknowledgment on meeting website and final programme/ mobile app PENS (200 units to be supplied or R4,000) Branding on pens Acknowledgment on meeting website and final programme/ mobile app BRANDED WATER BOTTLES/THERMAL MUGS (200 units to be supplied or R25,000) Co-branded on mugs Acknowledgment on meeting website and final programme/mobile app CONFERENCE BAGS FOR DELEGATES (200 units to be supplied or R35,000) Co-branded with AOAC-SSA logo on bags Inclusion of promotional items into meeting bags Acknowledgment on meeting website and final programme/ mobile app CHARGING STATION (R15,000) Fully secure charging station for mobile phones, delegates will be able to charge their mobile devices Branding opportunity at/on station Station manned by sponsor representative 2 complimentary exhibitor passes (catering included) Acknowledgment on meeting website and final programme/ mobile app ID TAGS (R8,500) Co-branding on ID tags Acknowledgment on meeting website and final programme/ mobile app TRADE WORKSHOPS Should you wish to host a trade workshop on the 8 th or 9 th of November, please contact Dr Jayne de Vos treasurer@aoac-ssafrica.org

7 Marketing Plan Pre-Event (May) Pre-event webpage Webpage setup Partner Outreach Event Launch (July) Launch Blogs and social media Partnerships established Campaign #1: Save the Date (July) Save the Date with sponsor branding Social media setup (Facebook, Twitter etc) Thought leadership & guest posts Campaign #2: Registration Opens (July) Registration website with line up of Keynote speakers Sponsor branding Campaign #3: Early registration (July) A special discounted rate for early registrants Personalised invitations with sponsor branding Regular , updates and social blogging Promote App downloads Campaign #4: Introduce the speakers (August) Send out a reminder to book, add details Bulk Continued marketing Discount vouchers to top client of sponsors Campaign #5: Act now (August/September) Speaker profiles and in-dept discussion on topics Interview with keynote speakers Campaign #6: Last Push for registrations (October) Bulk , and marketing. Campaign #7: Last Call! (October/November) Final blast Attendee referrals Influencer outreach

8 Contact Us For more information about the sponsorship packages and opportunities, please contact the Meeting Organisers Claudia Cloete Tel: +27(0)