CIH South West Conference & Exhibition 2 4 April 2014

Transcription

1 CIH South West Conference & Exhibition 2 4 April 2014 Sponsorship Packages Headline Sponsorship VAT Full page advert on back page of the conference handbook Prominent logo on the front of the conference handbook Banners in the main conference room to be provided by you Five 2 day delegate places at the conference (excludes accommodation & dinner) Speaking slot at 1 keynote & 1 workshop session Logo on screen in main arena and hyperlink to your organisations website Thanks given by the SW chair in the opening and closing keynotes Logo displayed in the promotional slides which run in the main arena before sessions commence Coffee Marquee & recycling bins VAT Coffee, tea and hot chocolates served throughout the conference days Branding of the coffee marquee (to be provided by yourselves) Branding of the coffee cups (coffee cups to be supplied by CIH) Branding of the recycling bins around the exhibition areas (bins to be supplied by CIH) NB: The marquee construction and provision costs will need to be covered by the sponsor including coffee supply and serving of coffee Directional Signage VAT Logo branding on all of the directional signage around the conference

2 Banners VAT Sponsor the banners in the walkway to the main conference arena. Your logo will appear on banners in the walkway to the main arena. Main Conference Banners VAT Sponsor the main conference banners hanging in the exhibition halls directing delegates to more exhibition stands and attractions. Your logo will appear on all hanging banners in the exhibition halls One complimentary two day delegate pass (excludes accommodation and dinner ticket) Keynote Sessions VAT (per session, per day) Holding slide for your organisation on stage during delegates entering and leaving the session Thanks given by the chair of the session Your organisations logo will be displayed in the conference handbook next to the keynote session sponsored Your company information displayed in the session, including promotional stands and company literature (to be provided by you) One complimentary two day delegate pass (excludes accommodation and dinner ticket) Workshop sponsorship VAT (per targeted session, per day) Thanks given by the chair of the session Your organisations logo will be displayed in the conference handbook next to the workshop session sponsored Your company information displayed in the session, including promotional stands and company literature (to be provided by you) Logo displayed on screen in workshop room Organisation logo on all signage for that workshop session

3 Branded Seaside Rock vat Logo branding on rock sticks given to all registering delegates Attendance List VAT Your organisations logo will appear on the attendees list (qty 600) that goes into every delegate pack at the conference which is given to all attendees. Black and white full page advert in the attendance list Exhibitor List VAT Your organisations logo will appear on the exhibitor list (qty 650) that goes into every delegate pack at the conference which is given to all attendees (to be provided by yourselves) NB: The printing and design costs of the list are to be covered by the sponsor Delegate Notepads VAT Organisation logo and contact address printed in full colour on all the notepads included within the delegate packs (CIH to provide the notepads) Delegate Pens VAT Pens inserted into all delegate bags 100 word biography. logo and contact details inserted into the conference handbook Conference Highlights Newsletters VAT Starting on 2 nd April, each day we will have a newsletter ed to all attendees to give an update on what has happened so far at the conference to include: Branding at the top of the newsletter with link to your organisation You have the opportunity to have an editorial feature per day in the newsletter which will be ed out to all delegates each day who attend the conference Link to newsletter will be sent to all CIH twitter followers, approximately word biography. logo and contact details inserted into the conference handbook

4 Conference Programme VAT Sponsor the giant programmes displayed around the exhibition hall. Logo branding on all stand up conference programmes throughout the exhibition areas Promotional weekly Newsletter VAT Starting 8 weeks before the conference we will have a weekly newsletter sent to all contacts in the South West region on our database advertising the sessions and speakers confirmed for the conference and also include exhibition news and information about the evening activities taking place during the conference. Don t miss out on the chance to promote your brand to over 5000 contacts in the region before the conference. Branding at the bottom of the weekly newsletter - we can include a small banner advert or a logo with text as well as 100 word editorial feature Conference Gala Dinner - Shared sponsorship VAT Associate your organisation with the main social event of the conference. Logo on dinner tickets One corporate table of 10 (5 tickets if shared sponsorship is chosen) Branding on menus and appropriate literature. You will have the opportunity to brand your table as you wish (branding to be provided by you) Branding on signage Branding in the programme Promotional banners and hanging banners displayed in the room (to be provided by you) Representative of your organisation to say a few words at an appropriate point in the evening Half page advert in conference handbook Thanks given by the chair of the SW Region during the evening Corporate Dinner Table VAT Wine and dine your colleagues or clients and network at your own corporate table. One corporate table of 10 Half page advert in conference handbook

5 Dinner Wine VAT Your logo will appear on dinner menus, on wine cards on every table and on dinner tickets Half page advert on back page of the conference handbook Thanks given by the SW chair at the dinner during the evening Shared Conference Gala Dinner Entertainment VAT Your logo will appear on the dinner menus and on the dinner tickets Branding to be provided by you and to be placed in the Bishops Suite where the entertainment is provided Pre Dinner Drinks Reception VAT Branding in the programme Branding on the dinner tickets Branding on signage Branding of the drinks reception which will be decorated in your organisations corporate colours, including either banner, flowers or balloons Your company information displayed at the Drinks Reception, including promotional stands and company literature (to be provided by you) Thanks given by the chair of the SW Region during the dinner proceedings Two complimentary tickets to the Conference Gala Dinner Refreshments & Lunches VAT Logo on lunch tickets Branding at tea and coffee points (to be provided by you) Branding on the programme in the conference handbook Branding on lunch signage Your company promotional banners displayed on the hotel restaurant (to be provided by yourselves)

6 Delegate & Visitor Registration including badges & lanyards VAT Branding at all registration points (to be provided by the sponsor) Logo branding on badges and lanyards with QR code if required Branding on the programme in the conference handbook Conference Delegate Bags VAT Branding on every conference bag (to be provided by yourselves) Joining Instructions Package VAT The joining instructions are sent out to every delegate, speaker and exhibitor who will be attending the conference & exhibition four weeks before the conference (650 attendees) Your organisations logo will appear in the main content of the joining instructions all attendees receive, along with your 100 word biography & web link Your logo will also be on all pages of the joining instructions Full page advert on the back page of the joining instructions Conference Website VAT Your logo will appear on all pages of the dedicated website linking to your organisations home page Your organisations 100 word biography and contact details will be featured on the website Water Dispensers 2000/ VAT Branding on every Water Dispenser & Water bottle (10 will be provided in the main arena) Branding on cups (additional 1000)

7 Quiz Night Sponsorship VAT Organisation logo on all promotional material and advertising for the evening prior to the event Organisation logo displayed on all of the evening signage and tickets Organisation logo displayed on all answers sheets completed during the quiz Your company information displayed at the Quiz Night, including promotional stands and company literature (to be provided by you) Thanks given by the quiz master of the evening or the opportunity to be the quiz master Representative of your organisation to say a few words at an appropriate point in the evening Ten tickets to the Quiz Night for your team Organisation logo will appear on the conference website Lamppost Signage vat Promote your organisation for one week before the conference by branding the lampposts outside along the Torquay seafront. Your organisations logo will be displayed on 14 lampposts placed along the seafront (double sided design) and link to your organisations website 2 delegate places to the conference (excludes accommodation and dinner) NB: Design and production of signage to be produced and paid for by sponsor Bus Shelter signage vat Promote your organisation for two weeks before the conference by branding the 4 bus shelters along the road where the Palace Hotel is located. Your organisations logo will be displayed on one panel of each bus shelter and link to your organisations website 2 delegate places to the conference (excludes accommodation and dinner) NB: Design and printing of bus shelter panels to be paid for by sponsor