AUBURN UNIVERSITY STUDENT GOVERNMENT ASSOCIATION 2018 MAJOR CANDIDATE CAMPAIGN PACKET. SGA President SGA Vice President SGA Treasurer Miss Auburn

Transcription

1 AUBURN UNIVERSITY STUDENT GOVERNMENT ASSOCIATION 2018 MAJOR CANDIDATE CAMPAIGN PACKET SGA President SGA Vice President SGA Treasurer Miss Auburn 1

2 Table of Contents CONTACT INFORMATION SPRING ELECTIONS DATES MASS MEDIA POLICY 5 INITIAL MATERIALS CHECKLIST 6 BUDGET CHECKLIST 9 CAMPAIGN STAFF FORM 10 CAMPAIGN STAFF FORM MAJOR CANDIDATE PROPERTY CONTRACT MAJOR CANDIDATE COUPON CONTRACT MAJOR CANDIDATE PRICE MATCH CONTRACT MAJOR CANDIDATE BUDGET RECORD 15 FAIR MARKET VALUE FORM FOR DONATED CAMPAIGN MATERIALS 16 CLEAN-UP BOND AGREEMENT SGA ELECTIONS VIOLATION FORM SGA ELECTIONS VIOLATION APPEAL FORM ELECTIONS BOARD SGA CODE OF LAWS CLARIFICATION FORM 20 OFFICIAL DECLARATION OF WITHDRAWAL 21 Code of Laws Compliance Form 22 FREQUENTLY ASKED QUESTIONS 23 2

3 Contact Information Exec. Director of Elections: Catherine Milling Director of Elections: Niki Ozburn Elections Council Advisor: Brad Smith Elections Board Mission Statement The Auburn University Elections Board, a board affiliated with the Auburn University Student Government Association and composed of students and a Student Affairs staff member, has been established to oversee and supervise this learning experience for Auburn University students. It is the mission of the Elections Board to ensure that all parties involved in the election process adhere to the rules and regulations of the SGA Code of Laws, as well as Auburn University rules and regulations. 3

4 2018 Spring Elections Dates 4

5 The SGA Code of Laws states the following: 2018 Mass Media Policy Mass Media Campaigning by mass media shall not disturb classrooms, businesses, and/or the privacy of others. No form of mass media shall be utilized to solicit votes or for other campaign paraphernalia, except that which is defined in the campaign packet by the Executive Director of Elections No campaign material shall be placed in mailboxes; it must be received only via the United States Postal Service. Auburn University mail services shall not be used for campaign purposes No candidate or political party shall have paid or donated advertisements in any mass media, except that which is defined in the campaign packet by the Director of Elections Electronic Mail ( ) A campaign may contact only members of his or her staff via Electronic Mail ( ) for any purpose Campaigns may use Electronic Mail ( ) to contact non-staff members for administrative purposes only but not to campaign in any way All candidates are responsible for any Electronic Mail ( ) sent by a second party that campaigns for that candidate All campaigning shall adhere to the Mass Media Policy, which may be found in the official campaign packet as defined in Chapter 715. For the 2018 SGA Elections, Facebook, Twitter, Instagram, YouTube, Vine, and Vimeo, Snapchat (excluding Geofilters), and GroupMe will be approved avenues of mass media campaigning. The use of social networking websites and apps is limited to Facebook, Twitter, Instagram, YouTube, Vine, and Vimeo, Snapchat (excluding Geofilters), and GroupMe and no other website or app shall be utilized as a form of mass media campaigning. The use of Facebook, Twitter, Instagram, YouTube, Vine, and Vimeo, Snapchat (excluding Geofilters), and GroupMe as campaign tools shall be open to all candidates, and campaigns may utilize any feature of Facebook, Twitter, Instagram, YouTube, Vine, and Vimeo, Snapchat (excluding Geofilters), and GroupMe for campaign purposes, provided that the feature is a free service available to all candidates. Campaigns shall have no more than three 3-minute-long videos to share throughout the week. Candidates are responsible for the content of mass media accounts representing the campaign. 5

6 Initial Materials Checklist Due on Wednesday, January 17 th at 5pm in the SGA Workspace of Suite 3130 in the Student Center to 1. Conglomerate picture 2. Billboard Design One color copy of design that will be painted on all billboards (include dimensions) Billboard must include: name of candidate and position sought 3. Platform Must be typed in 12 point Times New Roman Platform body must be no more than 500 words Header must include Name, Year in number format, Major, and up to 5 qualifications See sample format below Name: Jane Doe Year: 04 Major: Business Qualifications: Impact SGA Cabinet Social Sorority Camp War Eagle Counselor Freshman Forum Platform: (no more than 500 words) I would be a great Major Candidate because In a binder: * Please do not place papers in clear plastic page covers or folders. Please place them in the order listed below. These items should be a COPY. Keep the originals for your records. This binder will not be returned to you. * Campaign Material must be submitted in as close to actual format without printing from an official printing company as possible. For example, nametags should be submitted, as you would want the nametag to be distributed, in exact color, size, etc. *Any campaign material a candidate would like to use during formal campaigning MUST be submitted with initial material. No NEW material will be accepted or approved once initial material has been turned in. 1. Campaign Staff Sheets One printed copy of all campaign staff sheets Only item that can be added to after Initial Materials 2. Contracts One copy of each property contract, coupon contact, price match contract 6

7 3. Eagle Eye Script (COL 709.3) One printed copy. No structure on format. Must be under one minute (60 seconds) when spoken 4. Billboard Design (COL ) One color copy of design that will be painted on all billboards (include dimensions) Billboard must include: name of candidate, voting date, and position sought 5. T-Shirt Designs (COL ) One color copy of the front and back t-shirt design T-shirt must include: candidate name, voting date, and position sought 6. Candidate Poster (COL ) One color copy of poster design with picture (include dimensions 8.5 x11 max) Poster must include: name of candidate, position sought, voting date, and printing company Must be non-adhesive and only one side may be used for printing 7. Handbills (Col ) One color copy of design (include dimensions 8.5 x5.5 max) Handbill must include: name of candidate, position sought, voting date, and printing company Must be non-adhesive and both sides may be used for printing 8. Nametags (COL ) One color copy of design (include dimensions 3 x5 max) Nametag must include name of candidate, position sought, voting date, and printing company 9. Gimmicks (COL ) Submit a list of any possible gimmicks you might want to use Gimmicks include buttons, koozies, items given at organization visits, food, craft supplies, and anything else handed out during the week, t-shirts List should include the following about each gimmick: o Picture (color picture) o Price per unit o Expected place of purchase o Dimensions (if applicable) 10. Concourse Plans/Week Ideas This section should include any ideas you plan to implement during the week. Please describe in detail anything you would like to do and the expected costs outside the scope of the sections listed above. 7

8 For example: benefit nights, concourse displays, activities etc. Keep in mind all costs associated must be included in your final budget 11. Graphics and social media images This should include any graphic design images you plan to share. Can include profile pictures, voting day graphics, platform images, etc. 8

9 Budget Checklist Budgets are due Thursday, January 25 th at 4pm *The SGA President, Vice President and Treasurer budget as stated in the Code of Laws section is $1,500. The Miss Auburn budget as stated in the Code of Laws section is $1,000. to 1. Budget Spreadsheet Will be ed to you after Initial Materials Pick-up Number items by receipt number In a paper/binder clip: *Place all items in the order they appear in a paper/binder clip to be added to your original binder. *Any Candidate that exceeds the set dollar amount for maximum campaign expenditures for his or her desired office will be required to surrender campaign materials equaling the amount in which they exceeded their budget to the Elections Board. 1. Budget Record Form Found in campaign packet 2. Budget Spreadsheet Will be ed to you after Initial Materials Pick-up Number items by receipt number 3. All receipts Number receipts and have them in chronological order Place each loose receipt in a sheet protector ORIGINAL receipts only Fair Market Form, if needed 4. T-shirt Receipt ORIGINAL t-shirt receipt (may be an invoice) 5. T-shirt List Purchaser s name, address, and quantity purchased 6. Clean-Up Bond agreement Found in campaign packet $100 check (not included in budget) 7. Final Staff Sheets One copy of all new staff sheets (additions since Initial Materials) 9

10 Campaign Staff Form Form due with Initial Materials on Wednesday, January 17 th at 5pm. If any additional names are added, please turn in the updated forms with your Final Budget. Candidate Name: Phone Number: Signature: Date: Campaign Manager Name: Phone Number: Signature: Date: Top Five: Name: Signature: Name: Signature: Name: Signature: Name: Signature: Name: Signature: Phone Number: Date: Phone Number: Date: Phone Number: Date: Phone Number: Date: Phone Number: Date: 10

11 Campaign Staff Form Any persons working directly on the campaign should complete this form. This form is due with Initial Materials on Wednesday, January 17 th at 5pm. Additional names may be turned in with Final Budgets. Name Signature Date DUPLICATION OF THIS BLANK FORM IS PERMITTED 11

12 2018 Major Candidate Property Contract SGA Elections Form due with Initial Materials on Wednesday, January 17 th at 5pm. As the owner and/or proper authority (please circle one) of, I agree the Major Candidate(s) may use my property for their Campaign purposes. My property is located at the following address:. The Campaign Material will go up on Wednesday, January 31 st, 2018 after 12:00 PM and must be removed within 24 hours of the results announcement. (February 7 th at 10:00 PM or February 9 th at 10:00 PM in the case of a run-off) My property may be used for the following purposes (circle): Billboards Other: Number of Billboards that can be placed on the property: Contact Name: Signature: Phone Number: Date & Time: The business and Auburn University Student Government Association shall not be held liable for any damage done to/on a business property. Candidates are liable and shall be held accountable for any damages All Candidates are responsible for making sure the business, stated above, has a place for a billboard. DUPLICATION OF THIS BLANK FORM IS PERMITTED 12

13 2018 Major Candidate Coupon Contract SGA Elections Form due with Initial Materials on Wednesday, January 17 th at 5pm. As the owner and/or proper authority (please circle one) of, I agree the Major Candidate(s) may use my property/property name for their Campaign purposes. My property is located at the following address:. The Campaign Material will go up on Wednesday, January 31 st, 2018 after 12:00 PM and must be removed within 24 hours of the results announcement. (February 7 th at 10:00 PM or February 9 th at 10:00 PM in the case of a run-off) My property may be used for the following purposes: Coupon to be printed on Nametag/Handbill (Check if approved) Coupon Offered: Contact Name: Signature: Phone Number: Date & Time: The business and the Auburn University Student Government Association shall not be held liable for any damage done to/on a business property. Candidates are liable and shall be held accountable for any damages. DUPLICATION OF THIS BLANK FORM IS PERMITTED 13

14 2018 Major Candidate Price Match Contract SGA Elections Form due with Initial Materials on Wednesday, January 17 th at 5pm. Business Contract: I (printed name of agent), acting as an authorized representative of (printed name of business) agree that the attached list of prices is true and accurate and will be good through Wednesday, January 31 st (end of Campaign Preparation). Furthermore, I understand these prices must not constitute a coupon or discount, unless declared as such, and must be available to all candidates in this election. Printed Name: Signature: Title: Phone Number: Date: Candidate Contract: I (name of candidate), understand that the prices given to me must match those on the receipts I submit with my budget form and that they do not represent a coupon or discount unless declared as such. I also understand that these prices must be offered to all candidates in this election Signature: Date: DUPLICATION OF THIS BLANK FORM IS PERMITTED 14

15 2018 Major Candidate Budget Record This form should be turned in with Budgets on Thursday, January 25 tht at 5pm. Candidate: Campaign Manager: Position: Total Spent: I, (Candidate) and I (Campaign Manager) hereby certify that the information presented is accurate and complete. As such, I understand that I am accountable for all declared and/or undeclared campaign expenses in this campaign budget form. I acknowledge that adherence to the prescribed spending limit is mandatory and that all financial records will become public record after their submission to the Elections Directorate. I further acknowledge that a failure to comply with the established financial guidelines will result in official action by the Elections Directorate and may result in a violation, disqualification, or impeachment as specified in Chapter of the Code of Laws. Candidate Signature: Date: Campaign Manager Signature: Date: 15

16 Fair Market Value Form for Donated Campaign Materials Due with Budgets on Thursday, January 25 th at 5pm. The prices estimates reflected below are price estimates for the exact donated item used as campaign material. Candidate Signature: Date: Item description: Quantity: Price Estimate 1: Company or Individual (circle one) Name: Address: Phone Number: Price Estimate: $ Price Estimate 2: Company or Individual (circle one) Name: Address: Phone Number: Price Estimate: $ Fair Market Value: $ (Average of Price Estimate 1 and 2 DUPLICATION OF THIS BLANK FORM IS PERMITTED 16

17 Clean-Up Bond Agreement SGA Elections Signed agreement and bond due with Final Budgets on Thursday, January 25 th at 5pm. I,, the undersigned, fully understand the rules regarding the removal of campaign material as specified in Article of the SGA Code of Laws, and I willingly post this bond on behalf of myself and my campaign. The bond for Major Candidates shall be in the amount of $100. I understand that this bond will be returned to me after my campaign material has been properly removed, but I will forfeit this bond to the SGA Elections Board if clean-up stipulations are not met. I also understand that all material is required to be taken down twenty-four hours after the results are announced. Printed Name: Signature: Date: Please make checks payable to Auburn University SGA. 17

18 2018 SGA Elections Violation Form Place forms in the locked box marked Elections located in the lobby of Suite 3130 in the Student Center. Please attach any evidence you would like to be used during the Elections Board hearing. Candidate(s) / Campaign in Question(s): Date of Violation: Time of Violation: Description: Section of the Code of Laws Violated: Name of Reporter: Signature: Phone Number: Date Reported: Time Reported: *Please see Chapter 711 of the Code of Laws for more information on the Elections Board Hearing process. All violations should be turned in in a timely manner. They will not be heard if marked anonymous, incomplete, or false in any way. You will receive an with the time and location of your hearing. The accusing party must be present for the hearing to take place. DUPLICATION OF THIS BLANK FORM IS PERMITTED 18

19 2018 SGA Elections Violation Appeal Form Place forms in the locked box marked Judicial located in the lobby of Suite 3130 in the Student Center. To appeal a decision by the Elections Board, the appeals form must be submitted to the SGA office by 8:00 AM CT the following calendar day. I, do hereby appeal violation number received this date on the following grounds: Signed: Date: DUPLICATION OF THIS BLANK FORM IS PERMITTED 19

20 2018 Elections Board SGA Code of Laws Clarification Form Section of Code in Question: (ex ) Description of confusion: (one or two sentences on what it is you need cleared up): Please a completed copy of this form to the E-board Chairman, Robert Schaffeld (RHS0010), and the Executive Director of Elections, Catherine Milling (CEM0063) Clarification forms submitted anytime between before the Formal Campaigning period begins will be reviewed by members of the Elections Board and answered within 48 hours. Clarification forms submitted during the Formal Campaigning period will be answered within 24 hours. DUPLICATION OF THIS BLANK FORM IS PERMITTED 20

21 Official Declaration of Withdrawal Auburn University Student Government Association Elections Must be submitted by Friday, December 8 th at 5pm in Suite 3130 to the locked box marked Elections in the front office. By signing this form, I,, do hereby declare the withdrawal of my candidacy for the Auburn University Student Government Association position of. I understand that by signing this form, I will not be able to re-enter the 2018 Spring Elections race nor will I be able to declare my candidacy for another position in the 2018 Spring Election. Name: Signature: Date: Witness Name: Witness Signature: Date: 21

22 Code of Laws Compliance Form Please read the following statement carefully. Once you have read the statement, sign and date your agreeance at the bottom. To be turned in with initial materials Wednesday, January 17 th by 5PM. I hereby sign that I shall adhere to all aspects of the Auburn Student Government Association Code of Laws. I acknowledge that ignorance to the law is not a defense for violating it and will run my campaign according to those laws. I am aware of the punishments and penalties that may occur should I or my campaign violate these terms. Candidate Signature: Date: Campaign Manager Signature: Date: 22

23 Frequently Asked Questions How do t-shirts work? Why do I have to turn in a list of purchasers? Per the Code of Laws and , t-shirts may be considered a gimmick and given away IF they are included in the budget at purchase price. If you do not want them to be in your budget, campaign supporters may pre-order t-shirts and pay the full unit price rounded up to the nearest dollar. If supporters pre-order, you must keep a record of their name, contact information, and the number of t-shirts they purchased. When do Mass Media policies apply? What about GroupMe? The Mass Media policy in the campaign packet and in the COL is in effect for the entirety of the Formal Campaigning period only. GroupMe is considered a social media platform and should not be used to campaign in any way until that time. Can you explain what the Campaign Staff Form is for? It asks for signatures, but what if we are calling potential supporters? The Campaign Staff Form serves the purpose of forming a group of people or an mailing list of students who would like to receive information on how to support the candidate. If you are contacting potential supporters about being placed on your campaign staff via phone, you must ask if you can sign their name for them. Who can sign Contract Forms for Billboards, Price Matches, and Coupons? You may not contact anyone to sign a contract form prior to the beginning of Campaign Preparation. The contract should be signed by the property owner or proper authority of the location or business. Billboard contracts for private residences should be signed with the landlord s knowledge and fraternity houses should be signed by the President. All price match and coupon contracts should be signed by a business owner or manager or an employee with permission. What materials do I need to get a Price Match Contract for? You should get price match contracts for all printed materials, such as: t-shirts, posters, handbills, nametags, etc. How does the fair market value form work? This form should be used for any materials given to you or sold at a discount. The candidate is responsible for finding 2 estimate prices for the same goods or services and determine the average. Fair market value can be applied to any good that will be included in your budget. 23