LETTER OF INVITATION TO SPONSOR

Transcription

1 LETTER OF INVITATION TO SPONSOR Dear Sponsor, On behalf of the Organizing Committee I would like to invite you to attend the 52 ND SEMDSA Conference. The conference will be held from 4 t h to the 7 th May 2017 at the Wanderers Club, Johannesburg. Our preparations for SEMDSA 2017 are already underway, and we are looking forward to welcoming numerous delegates at the conference. As you will notice from this opportunities document, we have a number of sponsorship opportunities available for your selection. Please contact us to discuss any special needs or requirements that your company may have we value your contribution and participation to ensure a successful 52 nd SEMDSA Conference in 2017! Key components of the sponsorship packages available at SEMDSA 2017 are the active marketing and branding opportunities for both your company and the products you promote - these are detailed in the accompanying Sponsorship Benefits Grid on page 4. Should you not find a sponsorship package that addresses the needs of your Company, please contact the conference secretariat directly to discuss a tailored package. We welcome all our sponsors to SEMDSA 2017 and thank you in advance for your support. Kind regards, Dr NA Mohamed CHAIR: SEMDSA CHAIR: SEMDSA 2017 Local Organizing Committee Hosted by Congress Secretariat: Scatterlings Conference & Events Project Manager: Carolyn Ackermann Melnick caro@soafrica.com Tel: +27 (0) Sponsorship & Exhibition: Carina du Plessis carina@soafrica.com Tel: +27 (0) P a g e

2 2 P a g e CONGRESS PROGRAMME

3 SPONSORSHIP OPPORTUNITIES AND BENEFITS 1. PLATINUM SPONSOR BENEFITS VALUE: R450,000 + Our elite Platinum Sponsors (maximum of 1 available) will receive the maximum visibility at the SEMDSA 2016 Conference. With this exclusive sponsorship package, some of the opportunities from which you will benefit are to: Spend quality time with attendees at networking areas Secure extensive brand awareness prior to-, at- and post-conference 2. GOLD AND SILVER BENEFITS VALUE: R300,000 (Gold) R200,000 (Silver) Gold and Silver Sponsors receive varying levels of appropriate visibility at the conference. Some of the benefits include: Gaining extensive marketing exposure and branding to your target audience and including your company literature in delegate packs Receiving intensive exposure prior to, during and after the conference 3. ADDITIONAL SPONSOR OPPORTUNITY BENEFITS Sponsors investing in any of our additional Sponsorship opportunities will have a platform to: Create brand awareness and promote product knowledge through distributing promotional material to your target audience Cultivate brand loyalty through extensive acknowledgement of your investment Opportunities can be combined to create a Platinum, Gold or Silver package NOTE: Our aim is to ensure that both the sponsor / exhibitor as well as SEMDSA gain equally from the sponsorship opportunity. It is therefore important for SEMDSA to understand each company s objectives so that we can build a customised package for you to suit your needs and ensure that your objectives are reached. 3 P a g e

4 PRIMARY SPONSORSHIP BENEFITS GRID DESCRIPTION PLATINUM GOLD SILVER Value (excluding VAT) R450,000 + R300,000 R449,999 R200,000 - R299,999 Number Available 1 Sold 2 Available 3 Available PRE-EVENT MARKETING & BRANDING Logo on conference website with URL link and organization description Listing in conference programme / abstract book AT EVENT MARKETING & BRANDING (400 words) (400 words) (300 words) (300 words) (200 words) (200 words) Complimentary Delegates Function / Product Included (nonexclusive) 4 x Tickets to the SEMDSA Gala Awards Dinner 2 x Tickets to the SEMDSA Gala Awards Dinner Exhibition Stand Triple Stand Double Stand (1 st Choice) Double Stand Acknowledgement in plenary session No Logo on conference signage & banners No Brochures distributed to delegates 4 pages 2 pages 1 page Advertisement full page full page Half Page Breakdown of Package SPEAKER Stand Educational Grant Academic Unit Educational Grant Pre SEMDSA Symposia Dinner Symposia (Thu/Fri) Morning Symposia (Sat/Sun) N/A 1 st Choice on Additional Sponsorship Opportunities 2 nd Choice on Additional Sponsorship Opportunities IMPORTANT NOTICE: Should any company find that the sponsorship grid does not have a sponsorship package to suit your needs, please contact the conference secretariat directly to discuss a tailored opportunity 4 P a g e

5 ADDITIONAL SPONSORSHIP BENEFITS GRID NOTE: Costs are based on a quantity of 300. Should numbers increase, the price indicated may increase. Item Opportunity Cost Detail 1. Conference bags R36,000 (R120 per bag) NOTE: First option will be given to our Platinum Sponsors 2. Registration sponsor - including 3. Writing Pads Badges & Lanyards R25,000 PLUS R45 per delegate for lanyards and badges = R13,500 Logo on bag with conference logo 1 complimentary delegate Acknowledgement of sponsorship Logo, URL and 200 word description on conference website NOTE: First option will be given to our Platinum Sponsors Branding on registration desks Registration staff can wear sponsor branded shirts (supplied by the sponsor) 1 x Complimentary delegate Logo on lanyard and name badge. Acknowledgement of sponsorship Logo, URL and 150 word description on conference website and in final programme R7,500 Logo on writing pad with conference logo Acknowledgement of sponsorship Logo, URL and 50 word description on conference website 4. Conference Pens R15,000 Logo on pen with conference logo Acknowledgement of sponsorship 5. Conference Catering (Hospitality) Sponsor Logo, URL and 50 word description on conference website R17,500 per day Logo and 80 words description with URL link on conference website Logo and 80 words description in final programme magazine Branding at tea/coffee and lunch stations for the duration of the conference (branded overlays, serviettes, etc. are allowed and are to be supplied by the sponsor) 1 page insert into delegate bag 5 P a g e

6 Item Opportunity Cost Detail 6. Abstract Book & Final Programme Magazine R45,000 Logo and 150 words description with URL link on conference website Logo and 150 words description in final programme magazine Exclusive logo on front cover of final programme magazine Full page one colour advertisement in final programme magazine 1 page insert into delegate bag Permission to display free-standing banner at the registration area for the duration of the Congress 7. Pre SEMDSA Congress R35,000 Logo and 50 words description with URL link on conference website and final programme 8. Invited Speakers (x 7) R125,000 per speaker (details provided on request) Exclusive logo included in workshop / session branding (also to appear on programme in marketing material and in final programme book) 1 page insert into delegate bag Permission to display 2 x free-standing banners in the venue during the session (1 x product and 1 x company banner) Any catering and additional infrastructure costs would be for the sponsor s account. Quote on request. Bring 10 Delegates to the GP Symposia NOTE: First option will be given to our Platinum Sponsors Logo and 200 words description on the sponsors page of the conference website. Logo and 200 words description in the final programme book. 1 x Complimentary delegate Acknowledgement in plenary session Acknowledgement of contribution on congress programme & speakers page on the website Opportunity to use the speaker for a satellite symposium / workshop. 6 P a g e

7 Item Opportunity Cost Detail 9. Technical A/V R80,000 Logo and 250 word company description Acknowledgement in venues Opportunity to display a banner outside the venue 10. Symposia R40,000 (Thu / Fri Evening) R20,000 (Sat/Sun Morning) Listing on the official congress programme Listing on the satellite symposia page on the congress website One electronic notification to be distributed to all potential SEMDSA 2017 delegates and confirmed delegates within 6 weeks prior to the Congress. Listing on materials distributed to delegates where the satellite meeting is mentioned (electronic and printed) The opportunity to include a printed invitation in the delegate bag (1 page only) 11. Educational Grant PRE SEMDSA Congress R35,000 Acknowledgement of sponsorship on Congress programme where the Pre-SEMDSA Congress is listed (on all electronic / printed media). Acknowledgement on the confirmed sponsors page as a Pre-SEMDSA Congress Sponsor (with logo and URL link) Acknowledgement on all materials distributed at the Congress where the Pre-SEMDSA Congress is mentioned printed and electronic. Sponsor logo on the introduction slide displayed in the Congress venue at the beginning of the Pre-SEMDSA Congress. 12. Educational Grant Academic Unit * Please Enquire 13. Mobile App R30,000 Branding on mobile app. Insert into delegate bag. Branding on Congress website with URL link and 50 work company write-up. IMPORTANT NOTICE: Should any company find that the sponsorship grid does not have a sponsorship package to suit your needs, please contact the conference secretariat directly to discuss a tailored opportunity 7 P a g e

8 EXHIBITION STANDS We invite you to be part of this event and hereby offer you the opportunity to become an exhibitor at SEMDSA Exhibitions are more about relationship-building than selling a product; they are the most explicit form of direct marketing. Exhibitions have a number of advantages over other media. They are powerful tools for: - Bringing your customers and most active prospects to you - Meeting pre-qualified prospects - Allowing you to meet your market face-to-face - Allowing you to demonstrate products, answer questions and overcome objections - Using all five senses to communicate a message - Representing the marketplace in one place and time, bringing together suppliers, buyers, purchase influencers, consultants and media Exhibition Opportunities: SHELL SCHEME 2M X 3M STAND Shell Scheme walling 2,500mm high, 2m x 3m Fascia with your company name only (logo would be an additional cost) 1 x plug point 2 x spotlights 2 x chairs 1 x table 2 x exhibitor passes DESCRIPTION Single Stand (3m x 2m) Single Stand (3m x 2m) Foyer Double Stand (6m x 2m) Triple Stand (9m x 2m) PRICE R30,000 including VAT R25,000 including VAT R55,000 including VAT R80,000 including VAT 8 P a g e *Image is subject to change

9 EXHIBITION FLOORPLAN NOTE: First option to select a stand will be given to our Platinum Sponsors and then our Gold and Silver Sponsors. Please therefore indicate your first and second preference on the booking form. MAIN EXHIBITION HALL (GALA A&B UPSTAIRS) UPSTAIRS LANDING 9 P a g e

10 DOWNSTAIRS: CONTACT US Carolyn Melnick Carina du Plessis Project Manager Sponsorship & Exhibition Tel: Tel: P a g e Or visit our website: