TAI Wales premier housing conference and exhibition. Chartered Institute of Housing Cymru MEDIA PACK

Transcription

1 Chartered Institute of Housing Cymru TAI 2018 Wales premier housing conference and exhibition MEDIA PACK APRIL 2018 THE SSE SWALEC, CARDIFF

2 WELCOME APRIL 2018 WHAT IS TAI 2018? TAI is CIH Cymru s annual flagship event and widely regarded as the arena where the Welsh housing world unites to network, learn and debate the major issues and challenges facing the sector. Featuring the largest housing exhibition in Wales with over 60 exhibition stands, TAI also attracts over 650 attendees over three days. Held at the SSE SWALEC, the venue offers exhibitors the chance to connect with key people in a friendly environment. The exhibition hall is central to the conference encouraging maximum footfall for our exhibitors, and by including a variety of events, sessions and focal points, as well as serving all refreshments within this area, we are able to ensure maximum exposure. WHO WILL ATTEND? TAI is the largest cross sector housing event in Wales. Exhibiting will ensure you meet with representatives from housing associations, local authorities and the third sector in Wales. By ensuring our conference programme is relevant for all sectors, we have seen a significant increase in our attendance. The audience profile will include: Chief Executives Directors Board Members Housing Practitioners Service Delivery Managers Heads of Service Development Staff Housing Management Staff Maintenance and Asset Management Staff Policy and Strategy Staff

3 COSTING FURTHER INFORMATION HOW MUCH IS AN EXHIBITION STAND? The cost of an exhibition space is charged at just 220+VAT per square metre. The event offers a range of stand sizes to suit all needs and budgets. Stand Size Total Sqm Stand No.s Price (exc VAT) No. of places incl. in price* 3m x 1m 3 39, 40, 41, m x 2m 4 6, 10, 12, 16, 19, 20, 22, 23, 24, 26, 46, 47, 49, m x 2.5m 5 28, m x 2m 6 2, 3 4, 7, 8, 9, 11, 15, 17, 18, 21, 30, 31, 35, 42, 43, m x 2m 8 1, 5, 14, 25, 36, 48, 51, 56, 58, 59, m x 3m 9 34, 37, 38, m x 3m 12 33, 45, 54, 55, m x 4m To help you staff your stand effectively, you may change your exhibitor representatives each day, provided you do not go over your allocation for that day. For security reasons we cannot accept different representatives for part days.

4 COSTING FURTHER INFORMATION WHAT S INCLUDED IN THE PRICE? The price you pay for your exhibition stand includes the following benefits: white foamex shell scheme 1 x electric socket 2 x spotlights fascia and nameboard complimentary tickets to the conference gala dinner at the Mercure Holland House Hotel complimentary tickets to the pre conference dinner drinks reception at the Mercure Holland House Hotel lunches and all day refreshments throughout the duration of the conference free admission to all conference sessions WHERE IS THE BEST PLACE TO STAY? To further enhance your networking potential we recommend that exhibitors book accommodation at the main conference hotel the Mercure Holland House Hotel. Preferential rates for exhibition delegates can be booked through Conference Care: BOOK ONLINE: nicolag@conferencecare.com CALL: SOLE OCCUPANCY: 89 including VAT per person per night bed & breakfast

5 FLOOR PLAN TAI EXHIBITION

6 ADDITIONAL ADVERTISING WITH YOUR STAND WELSH HOUSING QUARTERLY IS WALES INDEPENDENT HOUSING AND REGENERATION MAGAZINE. WHQ will feature the exhibition venue plan for TAI 2018, and will be given out to every attendee at the event. It will also be distributed to approximately 2,000 readers one week before, and provides an excellent opportunity to promote your attendance at TAI, and raise your profile. The following advertising packages are available: WHAT IS INCLUDED PRICE Standard package stand no. and company name included in stand price Bronze package enhanced profile to include - stand no, company name, , tel no. twitter handle and company logo 75 Silver package enhanced profile to include bronze package + 1/4 page full colour advert 175 Gold package enhanced profile to include bronze package + 1/2 page full colour advert 299 Platinum package enhanced profile to include bronze package + full page colour advert 550

7 SPONSORSHIP OPPORTUNITIES WHY SHOULD I CONSIDER SPONSORING? Sponsorship is a tried and tested marketing tactic that has the ability to achieve a range of benefits for your organisation including branding through association, increased awareness amongst the target audience and an increase in feelings of good will towards the sponsor. We offer a range of sponsorship packages to suit differing needs and budgets. We are also happy to work with your organisation to create a bespoke package to meet your objectives. FEATURES FOR THIS YEAR INCLUDE: Conference gala dinner ( 4,500 ) Name badges and lanyards ( 3750 ) A4 laminated rope handle delegate bags ( 3000 ) Speciality coffee bar and seating area ( 3000 ) Development seminar ( 3000 ) Think tank ( 2500 per day) Event signage ( 2500 ) Drinks reception ( 1750 ) Pocket programme ( 1200 ) Workshop/ mini plenary sponsorship ( 950 PER SESSION) TAI 2018: ALL OF US Conference banners ( 950 ) Conference pens ( 850 ) Seat drop/ delegate pack insert ( 299 )

8 SPONSORSHIP OPPORTUNITIES 4,500 CONFERENCE GALA DINNER The social highlight of TAI 2018 will be the conference gala dinner taking place at the Mercure Holland House Hotel. This ever popular event will be attended by more than 300 guests providing the perfect setting to promote your brand to a captive audience of key industry professionals. Event to be featured as the SPONSOR CONFERENCE GALA DINNER in all event literature including programme and pocket guide, as well as the TAI 2018 website and other associated documents; two prime location tables accommodating up to 20 guests sponsors branding featured prominently on 300 professionally designed and printed guest invitations two large branded headline sponsor banners prominently displayed within the dining suite sponsors branding displayed on stage screen throughout the event sponsors branding to feature on dinner menus placed on every dining table sponsors branding to feature on wine glass collars sponsors branding featured on the TAI website recognition of sponsor in Chair s opening speech opportunity for a representative from sponsor to make a short welcome speech 3,750 3,000 NAME BADGES AND LANYARDS Every attendee whether they are a delegate, exhibitor or speaker will be issued with a badge and lanyard on arrival. With your logo displayed on both items this two for the price of one offer is always an extremely popular choice of sponsorship package. choice of lanyard colour with full colour sponsors logo printed on both sides full colour sponsors logo include on printed name badge and printed both sides A4 LAMINATED ROPE HANDLE DELEGATE BAGS Geared towards maximum brand visibility, our high quality, durable delegate bags act as a walking advertisement for any potential sponsor. 650 A4 laminated delegate bags, printed full colour on all four sides and designed with the sponsoring organisation Opportunity to include printed literature within the delegate bag

9 SPONSORSHIP OPPORTUNITIES 3,000 DEVELOPMENT SEMINAR As part of TAI 2018 we are holding a mini seminar within the main conference programme aimed specifically at development staff. The mini seminar is available to TAI delegates, but will also be publicised as a separate event. exclusive use of the welcome/registration area for display of sponsors exhibition/banner stands and any branded/marketing material or publications of sponsors choice. opportunity for a representative of sponsoring organisation to give a short welcome speech speaking opportunity for a representative of sponsoring organisation during the main seminar programme sponsors branding included on all promotional materials, including all pre-conference promotional s sponsors branding to feature in conference programme and pocket programme sponsors branding to feature on all delegate correspondence sponsors branding to feature on venue directional signage sponsors branding to feature on powerpoint presentations 10 x complimentary places for sponsors staff and clients 3,000 SPECIALITY COFFEE BAR AND SEATING AREA A focal point of the exhibition and the conference as a whole, this package is ideal if you want to ensure optimum visual branding. A range of speciality hot drinks in branded disposable cups will be continuously served, within an area offering a meeting place for delegates and sectioned off by branded banners in the exhibition hall. sponsors branded speciality coffee bar with a professional barista continuously serving hot drinks all hot drinks to be served in double walled disposable cups which will be printed with sponsors logo, and branded with corporate colours seating area with a minimum of six bistro style tables and 24 chairs. Sponsor will have exclusive use of this area to display any promotional material two PVC banners semi enclosing the seating area printed with sponsors logo on both sides 2m x 2m exhibition stand in a prime location (stand 6), adjacent to the coffee bar, and can be part of the stand at the sponsors request

10 SPONSORSHIP OPPORTUNITIES 2,500 EVENT SIGNAGE With your logo prominently displayed on all our external and internal signage, your brand will be exposed with optimum effect at a number of key locations both inside and outside of the conference venue. sponsors logo on our purpose built conference registration desk sponsors logo on our venue window branding at the entrance to the SSE SWALEC sponsors logo on all external signage sponsors logo on internal direction signage 2,500 THINK TANK Our Think Tank is an area of 20 square metres which will be set-up as a small seminar area. We are inviting organisations to host/sponsor a day of sessions within the think tank. exclusive use of the Think Tank on one day of the conference an area of 20 sqm within the exhibition halls, built in white foamex shell scheme. The area will be partially open use of a plasma screen for presentations and general advertising; laptop to be provided by sponsor use of a PA System and one microphone between seats to be made available in the Think Tank sponsors branded signage displayed inside and outside the Think Tank four sessions to be organised by sponsoring organisation with your choice of speakers, to fit in with the timings of the main TAI 2018 programme. Time slots to be advised by CIH Cymru four day delegate places for speakers with full access to the conference on that day programme to be advertised in all event literature, with full acknowledgement of sponsorship

11 SPONSORSHIP OPPORTUNITIES 1,750 DRINKS RECEPTION This ever popular social event is the place where conference dinner guests will gather for pre-conference drinks and networking. The relaxed and informal setting will provide the perfect atmosphere to promote your brand and services. event to be featured as the SPONSORS CONFERENCE DRINKS RECEPTION in all event literature including conference programme, pocket guide, website and other associated conference materials opportunity for a representative of sponsoring organisation to deliver a short welcome speech sponsors branding to feature on high quality professionally designed and printed invitation tickets issued to all guests an extra large, highly visible professionally produced pvc promotional banners hung in the drinks reception sponsors branding to feature on professionally produced wine glass collars 1,200 POCKET PROGRAMME The pocket programme is an extremely useful and popular tool. As the mini guide to all the day to day conference activities it will be referred to constantly throughout the duration of the event. sponsors logo displayed on the front of the pocket programme exclusive full page advert included within the pocket programme CONFERENCE BANNERS large printed pvc banner hung within the exhibition hall 950

12 SPONSORSHIP OPPORTUNITIES 950 WORKSHOP/ MINI PLENARY SPONSORSHIP An opportunity to raise your profile and be part of our conference programme. opportunity to introduce the workshop session full acknowledgement of sponsorship in all pre event literature and promotional s and blogs. sponsors logo included in conference programme opportunity to display your pop up banners within the workshop room sponsors logo to be included on all powerpoint slides seat drop of printed materials within the workshop session thank you by the chair of the session to the sponsoring organisation CONFERENCE PENS Keep it simple but highly effective with this small but vital item. Every attendee at the event will be issued with a conference pen on arrival and it s sure to be used throughout the whole of the event. 850 sponsors logo printed on 650 pens and included in every delegate bag SEAT DROP/ DELEGATE PACK INSERT Include an insert of your choice, maximum size A4, in every delegate pack, or why not opt for a seat drop in a session of your choice. Inserts to be provided by sponsoring organisation. 299

13 BOOKING INFO WHAT TO DO NEXT WHERE DO I SEND MY BOOKING FORM? Please send your completed booking form by: POST: promoteyourbrand@cih.org The Chartered Institute of Housing, Octavia House, Westwood Way, Westwood Business Park, Coventry, CV4 8JP. WHAT HAPPENS NEXT? We will aim to process your booking and issue full confirmation within 7 working days of receipt. If at the time of booking you are unable to confirm names of your exhibition delegates please provide this information no later than Friday 9 March Full joining instructions together with your exhibitor manual will be issued one month prior to the event, in the meantime you can keep up to date with all the latest developments on the TAI dedicated website at If you need to contact us about your booking or have any queries about the event itself please contact a member of the conference and events team on (029) or us at wales. events@cih.org. CONTACT Kirsty Bates exhibition and sponsorship officer Kirsty.Bates@cih.org or KIRSTY BATES