PUBLICIZING ON CAMPUS

Transcription

1 PUBLICIZING ON CAMPUS General Rules for Posting Printed Materials: Bulletin Boards are placed throughout the campus and are available for community use unless otherwise labeled. Flyers, advertisements, and other printed materials do not require prior approval from the College. However, any printed material deemed to be slanderous, libelous, obscene, offensive or pornographic will be removed immediately. No printed material may be placed on or against, attached to, or written on any structure or natural feature of the campus, including but not limited to windows, doors, building walls (interior and exterior), walkways, roads, posts, fences, waste receptacles, trees, plants, elevators, or shelters. No printed materials may be left unattended on campus grounds or inside campus buildings without prior permission of the Director of Student Life or the College Administrator responsible for the building. Publicity may not be affixed to or left on cars in Chabot College parking lots. 1

2 Table Vending Program The Table Vending Program is an effective way to actively promote your events and programs through face to face contact with the Chabot College Community. Table vending allows organizations to reserve a table in the Student Center (building 2300) Lobby, outside of the cafeteria. Tabling is allowed from 10am-5pm Monday through Friday, on days when the campus is open. Tables must be reserved in advance and tabling fees may apply to off-campus organizations. A full description of the Table Vending Program including policies, procedures, and the Table Vending Application are available online at: tablereservations.asp The Spectator is Chabot College s award winning student run newspaper, operated by the Journalism Department. To advertise with the Spectator, them at spectator@chabotcollege.edu or visit KCRH 89.9 is a student run radio station operated by the Chabot College Mass Communications Department. KCRH offers promotional support to all Chabot College programs and special events. Promotions requests can be sent via to promotions@kcrhradio.com. 2

3 Are you an on Campus Group? Let Student Life do the work for you! On campus entities such as recognized Student Organizations and Campus Departments and Programs are provided additional posting resources including digital signs, kiosk space, banner space, and A-Frames. These resources are managed by the Student Life office and all materials require approval before being posted. All materials will be posted and removed by the Student Life office unless otherwise noted. Submit electronic copies of design to You will receive a response via within 3 business days. Once approved, paper copies (up to 10) can be delivered to the Student Life office (Building 2300, room 2355) for posting. Approved copies will be stamped and posted by Student Life within 2 business days. Approved electronic ads will also be posted within 2 business days. Flyers will remain posted for up to 2 weeks or until the Friday after your event and will be removed by Student Life. The name of sponsoring individuals, department or registered club or organization and contact information of the primary organizer. Promotional materials for events must include an accessibility statement providing a name, contact information (phone or ), and a deadline to request accommodations. A 10 working day deadline for accommodations is good amount of time to request. Example - "All persons with disabilities are welcome and may make requests for accessibility accommodations. To request accommodations, please contact [name of organizer] at [phone number and/or ] by [deadline date]." An English translation for anything written in a language other than English. 3

4 Electronic Advertising for Campus Groups Electronic Advertising is a very efficient and sustainable way to spread the word about your events, programs, etc. Using electronic media allows you to have full color ads with no printing or waste and the opportunity to distribute and share with a wider audience. Student Life on Social Media The Student Life office is happy to help advertise your events, programs and services to our growing network of current students, former students, staff faculty, community members, and organizations through our social media accounts. Digital Screens Locations: Building 100 Building 300 Building 500 Building 800 Building 900 Building 1200 Building 1700 Building 1800 Building 2200 Veterans Resource Center Scrolling electronic ads Full color with no printing necessary Other Notes Recommend that files be submitted in.jpg format Recommend Dimensions 640 x 936 pixels Already on Social Media? Like our pages and contact us with all your campus events, meetings, Announcements, etc. We ll be happy to share your Social Media posts. Find us at: Student Life at Chabot lifeatchabot 4

5 Electronic Advertising (continued) Posting to the Chabot College Master Calendar On front page of Chabot College Website Recurring events accepted (weekly, monthly, etc.) Electronic Ad (no printing required) May include full description of event Can attach a flyer or graphic Able to include link to website, online event page, Facebook event, etc. Other Notes: Flyers, descriptions, etc. must follow same posting rules as paper ads (Contact info, accessibility statement, etc.) 5

6 Electronic Advertising (continued) How to submit a new event to the Master Calendar 1. Go to Fill out ALL boxes in the Your Details section Don t forget to list your room number Mark Student Activities for the Category Details section MUST include: a. Contact information for the event (including a phone # or address) b. English Translation (if foreign language is used) c. Accessibility Accommodations Statement Upload a flyer or image images must comply with flyer posting guidelines (accessibility statement, contact info, etc.) Response will happen within 3 business days. Highly recommend you submit at least 5 business days prior to your event in case any edits are required. 6

7 Flyers, Posters, & Printed Ad Locations Outdoor Kiosks Locations: Student Center (Building 2300) Building 300 Building 500 Building 800 Enclosed case Space for larger flyers and posters up to 11 x17 Advertisements will remain up until after the event date Student Center Balcony Location Student Center (Building 2300), overlooking the cafeteria High traffic location Only space large enough for banners and posters larger than 24 x36 7

8 Flyers, Posters, & Printed Ad Locations(continued) A-Frames Ideal for posters (24x36) Mobile - can be placed throughout the campus Restrictions For outdoor use only Avoid placing in the middle of any walkways or fire lanes in order to provide a clear pathway for emergency and maintenance vehicles Please do not block stairwells or building entrances Other Notes Available to check out from Student Life Responsible for own setup and return Maximum of 2 weeks for each checkout When utilizing these A-Frames we highly recommend using packing tape or other heavy duty tape to attach your poster. 8

9 Sidewalk Chalk (Chalk not provided) Chalk where you walk - Please chalk only on outdoor walkways and open concrete grounds. (Not on doors, walls, windows, pillars and columns, etc.) Chalk writing is not allowed near building entrances. Chalk dust can stain and/or damage carpet and other interior floors. 9