NOT Wasting Away in Procurementville

Transcription

1 KENTUCKY PUBLIC PROCUREMENT ASSOCIATION A CHAPTER OF THE NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING P.O BOX 1333 FRANKFORT, KENTUCKY NOT Wasting Away in Procurementville It s not too late! We re just getting warmed up for out tropical paradise! Register now and plan on being part of our Caribbean Island Procurementville adventures, with changes in Latitudes and Attitudes! We are pleased to announce that the Kentucky Public Procurement Association will hold its 24th Annual State Forum and Products Exposition on November 4-6, This year s KPPA Vendor Expo will be held at the Kentucky International Convention Center, (KICC) in Louisville, KY. We would like to take this opportunity to invite your company to share in our excitement and be an exhibitor at our 1st exposition at KICC on Thursday, November 5, Your company can enjoy bringing any and all the equipment and displays you would like to this year s show. Since our event will be at the Kentucky International Convention Center, space will not be an issue as we will have plenty booth spaces available as well as plenty of dock space and a ramp that will facilitate easy access for vehicles and large equipment to the exhibit area. We look forward to a really big show! When KPPA arrives, we expect great island adventures while educating our members, meeting with our vendors and having lots of fun along the way! From our Caribbean Island adventures to our Cheeseburger in Paradise Vendor Luncheon, you won t want to miss a moment! This year s KPPA booklet is entitled, Not Wasting Away in Procurementville. Our book will include valuable information for members and vendors including a listing of Vendor registrants with a layout of the booth locations, a workshop agenda, and training handouts along with advertising! Vendors can purchase full page and half page ads in our book so our members will have your contact information at their fingertips. Our members love these books and find they are valuable tools to use throughout the year. Place an advertisement in this year s booklet to spotlight your company for all the attendees of the KPPA Conference. The advertising pricing is listed below and as you can see, there are more benefits than ever for becoming one of our SPONSORS (Free ad space). Pricing for Registrants with Vendor Booths: Full Page Advertisement $ Half Page Advertisement $ Pricing for Vendor Non-registrants: Full Page Advertisement $ Half Page Advertisement $ Gold Sponsor: Full Double Page Layout Free of Charge Silver Sponsor: Full Page Advertisement Free of Charge Bronze Sponsor: Full Page Advertisement Free of Charge

2 For more information on advertising, please contact Carolyn Turner, Ext. 267, Amanda Greer Ext. 247, or Kelly Hawkins Ext 239. Hurry and reserve your space this year to secure the benefits the KPPA Products Exposition will afford your company. This exposition provides a unique opportunity for hundreds of local, state and federal purchasing officials from across Kentucky to view a wide variety of products and services. KPPA has secured a special conference room rate with the Galt House of $120.00, West Tower (Rivue Tower) and $140.00, East Tower, (Suite Tower). Should you wish to reserve lodging, you may call the hotel at 800 THE GALT ( ). Attached, please find the necessary registration and products exposition materials. Complete the registration form and mail with your check or credit card information to the address referenced on the form, with credit card information to CarolynL.Turner@ky.gov. For more information, please contact Carolyn Turner at , Ext. 267 or CarolynL.Turner@ky.gov. Sincerely, Vendor Expo Committee

3 KENTUCKY PUBLIC PROCUREMENT ASSOCIATION, INC, EXHIBITOR REGISTRATION Products Expo November 5, 2009 Kentucky International Convention Center (KICC) - Louisville KY Name of Company Address City State ZipCode Telephone Fax number Company Representative/Contact and Primary Contact Address, ( address for registration/confirmation materials) Number of Representatives attending Requiring Name Tags Enclosed Registration Fee: ( ) $500 for single booth 10 X 10 ( ) $900 for each double booth space 10 X 20 ( ) $400 for each additional booth space ( ) $25 for additional luncheon tickets (two tickets included with each booth) Sponsorship Levels (See Attached Corporate Letter) ( ) Gold $2100 ( ) Silver $1600 ( ) Bronze $ KPPA Agenda/Program Full Page Advertisements *Sponsors will receive FREE Advertisements Pricing for Registrants with Vendor Booths: Full Page Advertisement $ ( ) Half Page Advertisement $ ( ) Pricing for Vendor Non-registrants: Full Page Advertisement $ ( ) Half page Advertisement $ ( ) Electricity and Internet service is not provided by KPPA but may be obtained from the KICC designated provider. Registered Vendors will receive an additional information packet regarding these services closer to time of the Exposition. Booth Choice- 1 st, 2 nd, & 3 rd (See booth layout attached, shaded blocks on layout are reserved for sponsor booths) Special Request Type of Commodity/Product(s) your firm will be displaying at the Expo KPPA accepts checks, Visa or MasterCard. Checks are to be made payable to the KPPA, Inc. and returned with registration form to: KPPA, Inc. P. O. Box 1333, Frankfort, KY Credit Card Information: VISA ( ) MasterCard ( ) NAME ON CARD NUMBER EXPIRATION DATE / / SECURITY CODE (3 or 4 digit code on back of card.) Please respond as soon as possible to reserve your selected booth, but preferably no later than August 15, 2009.

4 KPPA CONFERENCE EXHIBITOR INFORMATION General: The KPPA Products Expo will be Thursday, November 5, 2009, at the Kentucky International Convention Center, KICC, in Louisville, KY. The official time of the Expo will be from 11:00 a.m. to 4:30 p.m. A luncheon will be served from approx. 11:30 a.m. - 12:30 p.m. The luncheon will be restricted to registered conference delegates and registered exhibitors. Fees: The exhibit fee is $500/single booth or $900/double booth, and $400 for each additional booth space required. The exhibit fee will include tickets to the conference luncheon for up to two (2) representatives per booth. Additional luncheon tickets are $25 each. Coffee and donuts will be served from 7:00 a.m. - 10:00 a.m. in the vendor exhibit area. Payment is required with exhibitor registration (enclosed). Checks are to be made payable to the KPPA and mailed to P.O. Box 1333, Frankfort, Kentucky We are requesting that all registrations be submitted no later than August 15, 2009 or sooner. Electricity: Electricity and Internet service is not provided by KPPA but may be obtained from the KICC designated provider. Registered Vendors will receive an additional information packet regarding these services closer to time of the Exposition. Registration: The number of exhibit booths is limited and last year's expo was a sellout. Registration will be accepted and booths assigned in the order they are received. KPPA reserves the right to remove any objectionable material or activity which does not meet the standards of the conference. KPPA will not be responsible for any damages or loss of property. All Hospitality Rooms must have prior approval from KPPA. Setup/Dismantling: The KICC will open at 7:00 a.m. and booth set-up may begin at that time. All booth set-ups must be completed by 11:00 a.m. Special arrangements for large equipment and vehicles can be arranged for the day prior to the Exposition by contacting Carolyn Turner at (502) Ext Booths can be dismantled after 4:30 p.m. All equipment must be out by 12:00 p.m., November 5, 2009 unless other arrangements are made with the KICC. Specifications: Each booth will be 10' x 10' (single); 10 x 20 (double) and include a skirted display table, and two chairs, exhibitor sign. Exhibitors will be responsible for all other needs and decorations. Exhibitors are encouraged to confirm participation early to be assured of booth space and preferred location. If you have any questions, please contact Carolyn Turner at (502) , Ext. 267.

5 CORPORATE SPONSORSHIP BOOTHS NOW AVAILABLE For several years, KPPA has been honored to have corporate sponsors for special events during our Annual Forum. It has been a great success not only for KPPA but for the participating Vendors as well. This year KPPA has reserved several choice booths at a special rate for the Corporate Sponsors. As a Corporate Sponsor, you will have your company s name and sponsorship level prominently displayed throughout the Forum activities and in the delegate s program/agenda. During the Products Expo, KPPA will specially recognize each Corporate Sponsor and present them a commemorative inscribed plaque representing KPPA s appreciation. The sponsorship levels available are: GOLD Double Booth of Choice Six Luncheon Tickets 8 x 10 plaque Free Full Double Page Ad in the 2009 KPPA Program SILVER Double Booth of Choice (Gold Sponsors given first priority) Four Luncheon Tickets 5 x 8 plaque Free Full Page Ad in the 2009 KPPA Program BRONZE Single Booth of Choice (Gold & Silver Sponsors given priority) Three Luncheon Tickets 3 ½ x 5 plaque Free Full Page Ad in the 2009 KPPA Program $2, $1, $1, How do you become a corporate sponsor? It s easy! Decide the level of sponsorship you desire, select the prime location for your booth and send a check made payable to KPPA for the amount indicated above, mail to KPPA, P. O. Box 1333, Frankfort, KY We are requesting all registrations be received by August 15, 2009 or sooner. KPPA is always working to improve our Convention and Vendor Exposition. This year we will again offer the Vendors a chance to pre-register for the 2010 conference and reserve your 2010 booth location while attending the 2009 conference. No initial payment will be required. We will have one of the Vendor Recruitment Committee members at the registration booth and they will be able to assist you with your pre-registration form. You will be required to submit payment to KPPA by April 30, 2010 or forfeit your pre-reserved location. For more information related to sponsorship booths, contact Carolyn Turner at , Ext We look forward to hearing from you. See you in November!