Fujitsu Sales Meeting 2017

Transcription

1 Sales Meeting 2017 RFP Details RFP Name Sales Meeting 2017 Response Due Date Tue, 20-Sep-2016 Decision Date Fri, 11-Nov-2016 RFP Type Meeting Space and Sleeping Rooms RFP Code XTN7YM65S3C Key Contact Information Contact Name Teresa Dodson Address Organization HelmsBriscoe Phone Title Preferred Contact Method Address Manager, Global Accounts Cvent, , Phone 4701 Bellview Drive Bellaire, TX USA Organization Information Organization Name Organization Type Corporate Industry Telecommunications Address 1 Richardson TX Events / Year 0 Event Information Event Name Fujiysu Sale Meeting 2017 Total Attendees 200 Commission Event History Yes The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Yes Sat, 13-May Fri, 19-May alternate dates Date Type Date Options Notes Planner Preferred Alternate Date Sat, 13-May Fri, 19-May-2017 Sat, 20-May Fri, 26-May-2017 Contract Signature Location Additional Information Richardson, TX Contract signs in Richardson TX. Page 1 of 7

2 Sales Meeting 2017 Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Sat, 13-May Sun, 14-May Mon, 15-May Tue, 16-May Wed, 17-May Thu, 18-May Fri, 19-May Check-in Date Sat, 13-May-2017 Total Room Nights 818 Peak Room Nights 200 Page 2 of 7

3 Sales Meeting 2017 Meeting Room Requirements Start Date Sat, 13-May-2017 Day Time Agenda Item Room Request Sun, 14-May :00 AM-5:00 PM 1 Sun, 14-May :00 AM-5:00 PM 1 Sun, 14-May :00 AM-5:00 PM 3 Sun, 14-May :00 AM-5:00 PM 4 Sun, 14-May :00 AM-5:00 PM 5 Sun, 14-May :00 AM-5:00 PM 6 Sun, 14-May :00 AM-6:00 PM Mon, 15-May :00 AM-8:00 AM fast fast Mon, 15-May :00 AM-5:00 PM 1 Mon, 15-May :00 AM-5:00 PM 2 Mon, 15-May :00 AM-5:00 PM 3 Mon, 15-May :00 AM-5:00 PM 4 Mon, 15-May :00 AM-5:00 PM 5 Mon, 15-May :00 AM-5:00 PM 6 Mon, 15-May :00 AM-1:00 PM Page 3 of 7

4 Sales Meeting 2017 Mon, 15-May :00 AM-10:30 AM AM Mon, 15-May :00 PM-1:00 PM Mon, 15-May :00 PM-3:30 PM PM Mon, 15-May :00 PM-8:30 PM Dinner Dinner Notes or Exceptions: Casual dinner with reception/ food, buffet dinner Tue, 16-May :00 AM-8:00 AM fast fast Tue, 16-May :00 AM-5:00 PM 1 Tue, 16-May :00 AM-5:00 PM 2 Tue, 16-May :00 AM-5:00 PM 2 Tue, 16-May :00 AM-5:00 PM 3 Tue, 16-May :00 AM-5:00 PM 4 Tue, 16-May :00 AM-5:00 PM 5 Tue, 16-May :00 AM-5:00 PM 6 Tue, 16-May :00 AM-1:00 PM Tue, 16-May :00 AM-10:30 AM AM Tue, 16-May :00 PM-1:00 PM Tue, 16-May :00 PM-3:30 PM PM Tue, 16-May :00 PM-8:30 PM Dinner Dinner Wed, 17-May :00 AM-8:00 AM fast fast Page 4 of 7

5 Sales Meeting 2017 Wed, 17-May :00 AM-5:00 PM 1 Wed, 17-May :00 AM-5:00 PM 2 Wed, 17-May :00 AM-5:00 PM 3 Wed, 17-May :00 AM-5:00 PM 4 Wed, 17-May :00 AM-5:00 PM 5 Wed, 17-May :00 AM-5:00 PM 6 Wed, 17-May :00 AM-1:00 PM Wed, 17-May :00 AM-10:30 AM AM Wed, 17-May :00 PM-1:00 PM Wed, 17-May :00 PM-3:30 PM PM Thu, 18-May :00 AM-8:00 AM fast fast Thu, 18-May :00 AM-5:00 PM 1 Thu, 18-May :00 AM-5:00 PM 2 Thu, 18-May :00 AM-5:00 PM 3 Thu, 18-May :00 AM-5:00 PM 4 Thu, 18-May :00 AM-5:00 PM 5 Page 5 of 7

6 Sales Meeting 2017 Thu, 18-May :00 AM-5:00 PM 6 Thu, 18-May :00 AM-1:00 PM Thu, 18-May :00 AM-10:30 AM AM Thu, 18-May :00 PM-1:00 PM Thu, 18-May :00 PM-3:30 PM PM Thu, 18-May :00 PM-7:00 PM Reception Reception Notes or Exceptions: Wine, beer, open bar, possible appetizers also Thu, 18-May :00 PM-10:30 PM Awards Banquet Dinner Notes or Exceptions: wine, open bar, etc Plated Additional Information At least one dinner may be offsite. Active group that will have some free time- loves variety of activities Page 6 of 7

7 Sales Meeting 2017 Additional Questions 1. Rates quoted are applicable days pre-meeting. (Comment) (Required) 2. Rates quoted are applicable days post-meeting. (Comment) (Required) 3. Web address for meeting space detail? (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) [ ] 1 Star [ ] 2 Star [ ] 3 Star [ ] 4 Star [ ] 5 Star [ ] Not Rated - Star [ ] 1 Diamond [ ] 2 Diamond [ ] 3 Diamond [ ] 4 Diamond [ ] 5 Diamond [ ] Not Rated - Diamond 5. Will the meeting room rentals be waived? If not, what rates will apply? (Comment) (Required) 6. Do you have internet access available in the rooms? Is it wireless? What is the cost? What is the type and cost of internet access in meeting rooms? Will any internet costs be waived for this group? (Comment) (Required) 7. What are your additional charges (ie Maid, porterage, resort fees, etc.)? Please include with amounts and inclusions and note which charges are mandatory. (Comment) (Required) 8. Is there a charge for self and/or valet parking per day? Please indicate amounts. (Comment) (Required) 9. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) 10. What amenities and activities does your hotel have on or near the property? (Comment) (Required) 11. What renovations have your property either recently completed or has on schedule? (Comment) (Required) 12. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) [ ] I agree that HelmsBriscoe will be paid a placement fee 13. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) 14. Accounts Payable Contact First & Last Name: (Comment) (Required) 15. Accounts Payable Phone Number: (Comment) (Required) 16. Accounts Payable Address: (Comment) (Required) 17. Accounts Payable Fax: (Comment) (Required) 18. Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) Page 7 of 7