OKALA/OAHC S 2018 SPRING CONVENTION & TRADE SHOW. RiverSpirit Resort & Casino * Tulsa, OK

Transcription

1 OKALA/OAHC S 2018 SPRING CONVENTION & TRADE SHOW RiverSpirit Resort & Casino * Tulsa, OK

2 TRADE SHOW BOOTH OPTIONS RAFT CANOE OKALA/OAHC Member $1,000 $1,250 Non-Member * $1,500 $1,750 EXHIBITOR OPTIONS LOCATIONS/# OF BADGES RAFT: Space located in Ballroom / 2 Badges CANOE: Space located in Foyer / 2 Badges SPECIFICATIONS: Ballroom: One 8 x 10 booth with 6 skirted table; 8 high back drapes with 3 high side dividers Foyer: 6 skirted tabletop display HOTEL INFORMATION RiverSpirit Casino & Resort 8330 Riverside Parkway * Tulsa, OK * Toll Free: Group Rate: $99/night (say you are with the Oklahoma Assisted Living Association) Website: Trade Show Times (Times are subject to change) Monday, April 30, :00-4:00 pm Vendor Registration/Trade Show Move-In 5:00-7:00 pm Board/Vendor Reception Tuesday, May 1, :00 am - 5:30 pm Trade Show Open 7:00 am Trade Show Opening/Registration 7:30 am Continental Breakfast/Networking 8:30 am Welcome & Opening Announcements 10:45 am Tradeshow/Vendor Games 11:45 am Education 12:45 pm Lunch/Tradeshow/Vendor Games 2:00 pm Education 4:00 pm Tradeshow 4:30 pm Education 5:30 pm Closing of Day 1 Wednesday, May 2, :30 am - 1:30 pm Trade Show Open 7:30 am Breakfast/Trade Show/Money Machine 8:30 am Education 10:30 am Tradeshow/Vendor Games 11:30 am Education 12:00 pm Lunch/Tradeshow/Vendor Games 1:30 pm Breakdown & Evaluations All Exhibitor Fees Include: Complimentary Continental Breakfast and Lunch for 2 people Tuesday & Wednesday Listing in Convention Program (display ads must be purchased separately) List of Attendees Wastebasket, exhibitor identification sign & 2 chairs Recognition in Convention printed materials for any Sponsorships. Must be purchased by Feb. 28, 2018 Complimentary Wi-Fi Welcome Reception after Move-In with OKALA & OAHC s Board of Director s on April 30, 2018 Entrance into educational sessions & all convention functions (must present name badge) For More Information Contact: Maddison mwilliams@oahc.com 2

3 SPONSOR AN EVENT ONLY AVAILABLE TO OAHC/OKALA MEMBERS Want additional exposure? Sponsor an Event at the OKALA/OAHC S Convention & Trade Show, ROLLING ON THE RIVER: PADDLING OUR WAY TO SUCCESS on May 1st & 2nd, Arkansas River: Keynote Speaker Sponsor - $5,000 Sponsorship includes exhibit booth with first choice/prime location and 4 exhibitors plus: Promotional video played prior to start of Opening Session on all 2 days Introduction of 1st Day Opening Session Company Logo on program guide cover (placement at OAHC/OKALA s discretion); and logo and name recognition on pre -keynote conference slide show Tote bag insert Full page color ad in program guide Company link on both OAHC & OKALA's website till end of conference Red River: OAHC Awards & OKALA Caregiver Awards (2 Available) - $4,000 Sponsorship includes exhibit booth with a priority booth location and 2 exhibitors for each Sponsor plus: Reserved seating for two (2) company representatives at front of Awards Ceremony Company Representatives will be invited to help with presentation of the Awards Signage placed at registration & entrance to ceremony Company recognition in award applications; program materials; and logo in power-point presentation Half-page color ad in program material Logo and name recognition on pre-keynote conference slide show Poteau River: Conference App Sponsor - $4,000 Help bring us into the tech age! This sponsorship, includes exhibit booth with a priority booth location and 2 exhibitors, plus: Half-page color ad in program material Logo and name recognition on pre-keynote conference slide show Canadian River: Print Sponsor - $3,750 You print the program book & signage and as a THANK YOU for your Sponsorship you will receive: Exhibit Booth with 2 Exhibitors plus... Signage placed at registration acknowledging sponsorship Logo & name recognition on pre-keynote conference slide show 3

4 SPONSORSHIPS CONT. PAGE 2 Grand River: Money Booth Sponsor - $3,500 How much fun is this? You will be know as Money Bags! Your Sponsorship includes an exhibit booth and 2 exhibitors plus: Verdigris River: Tote Bag Sponsor - $3,250 We will provide the artwork and select the conference bags for 500 attendees and YOUR LOGO! Plus your Sponsorship includes: Cimarron River: Hotel Key Card Sponsor - $3,000 What a great way to get name recognition! Your LOGO will be printed on individual key cards of the host hotel. Plus your Sponsorship includes: Caney River: Attendee Lanyard & Name Badges - $2,750 Have YOUR Logo printed on ALL attendee s Name Badges! These badges are required to be worn at the conference to gain entry into every event. Half-page black & white ad in program material Spring River: Photo Booth/Photographer - $2,500 Half-page black & white ad in program material 4

5 SPONSORSHIPS CONT. PAGE 3 Mountain Fork River: Lunch Sponsors (4 available) - $2,250 YOUR Company will not want to miss out on one of these 4 opportunities. Your LOGO will be listed in the program book as a Lunch sponsor; throughout the attendee lunch tables; as well as a sign will be placed on the Lunch Buffett Tables. Plus you will receive logo & name recognition on the pre-keynote conference slide show. Salt Fork River: Breakfast Sponsor (4 available) - $2,000 The most important meal of the day! And YOUR Company can be the hero as a sponsor for one of the 4 opportunities. Your LOGO will be listed in the program book as the sponsor as well as a sign will be placed on the Breakfast Table. Plus you will receive logo & name recognition on the pre-keynote conference slide show. Deep Fork River: Break Sponsor (4 available) - $1,500 Have Your Company s information featured as a sponsor for one of our breaks. Your LOGO will be listed in the program book as the sponsor as well as a sign will be placed on the Break Table. Plus you will receive logo & name recognition on prekeynote conference slide show. Medicine Lodge River: Margaritaville (4 available) - $1,250 Here s a chance to be the Life of the Party! Vendors, attendees and board members will enjoy networking with light hors d oeuvres and cocktails at the Board Welcome Reception. As a sponsor you will receive name recognition and signage at the event, plus: Logo & name recognition on pre-keynote conference slide show Logo listed in the program book as a sponsor Washita River: Charging Station - $1,000 Customized with YOUR logo, a designated station for recharging a Smart Phone, Laptop, Ipad, etc. Plus you will receive logo & name recognition on pre-keynote conference slide show. 5

6 May 1st & 2nd, 2018 ROLLING ON THE RIVER: PADDLING OUR WAY TO SUCCESS 2018 OKALA/OAHC TRADE SHOW FEES /SPONSORSHIP/REGISTRATION Member Booth Packages (check one) : Raft Pkg $1,000 Canoe Pkg $1,250 = $ Additional Exhibitor 1 Day $50 Both Days $75 X = $ Electricity $ 50 = $ Sponsorship(s) (check box) : Arkansas $5,000 Red River $4,000 Poteau $4,000 Canadian $3,750 = $ Grand $3,500 Verdigris $3,250 Cimarron $3,000 Caney $2,750 Spring $2,500 Mt. Fork $2,250 Salt Fork $2,000 Deep Fork $1,500 Medicine Lodge $1,250 Washita $1,000 Program Ads (not the category listing included in booth package): Back Cover $1,000 Inside Back Cover $750 Full Page Color $500 = $ 1/2 Page Color $350 Full Page B&W $400 1/2 Page B&W $250 Total Member Vendor Fees = $ Non-Member Vendor Booth Package (check one) Raft Pkg $1,250 Canoe Pkg $1,750 = $ Additional Exhibitor 1 Day $75 Both Days $125 X = $ Electricity $ 50 = $ Program Ads (not the category listing included in booth package): Full Page Color $600 1/2 Page Color $450 Full Page B&W $500 1/2 Page B&W $350 = $ Total Non-Member Vendor Fees = $ VENDOR REGISTRATION & PAYMENT Exhibitor Name(s) Title Name Of Vendor/Company Address Phone Booth Total Order total: Method of Payment Check Credit Card Visa Sponsorship(s) Total Tax: MasterCard Ad Page(s) Total Shipping: Credit Card # CVC2# Exp. date American Express Conference Total Total: Signature Return Completed Form to: mwilliams@oahc.org or fax: (405) or mail: PO Box 12635, Oklahoma City, OK

7 TRADE SHOW INFO MOVE-IN: MONDAY, APRIL 30TH 1:00-4:00 PM / MOVE-OUT: WEDNESDAY, MAY 2ND 1:30-4:00 PM Best Booth Contest. The theme this year is Rolling On The River: Paddling Our Way To Success. There are several different themes you can use. The obvious floating down river; camping; or anything else to do with Oklahoma rivers! But wait...what about Tina Turner s Proud Mary? The options are unlimited! Just Have FUN! Attendees will vote on who has the best themed booth in 3 categories. 1) Medical Services; 2) Services; and 3) Other. Each Category will be recognized and the booth voted Best of Trade Show will win a $500 credit to be used at our 2018 Convention. Door Prizes & Announcements. If you are offering a door prize, drawings will be announced during lunch on Wednesday. Attendees must claim their prizes from exhibitors. Exhibitors are responsible for delivering unclaimed prizes to winners. Door prizes are for convention attendees only. Exhibitors, exhibitor s guests, OAHC & OKALA employees are not eligible to participate in door prize drawings. However, all fundraisers are open to any person who purchases a ticket. Wine/Gift Card Pull Fundraiser. While you are shopping for your door prize, please pick up a either a Store Gift Card or a Bottle of Wine (valued at $20) for our Trade Show fundraiser. Raffle tickets will be sold throughout the convention winners will be drawn each day to pull their share. The number of winners each day will depend on total of wine/gift cards donated. OAHC & OKALA will split the money raised. OKALA s portion will go towards their RCAL Administrator University Scholarship Fund & OAHC s portion will go towards their Legislative Activity Fund. Program Listing. Exhibitors will be listed in our program book by category with name, telephone and address only. If you sponsor an event and/or item then you will be acknowledged in the program book with your logo and signage during our convention. Please send your logo in jpg or vector to okala.info@okala.org Deadline to submit for inclusion: Friday, April 6, Color & Black/White Ads. If you have purchased a Color or Black/White Ad, they must be sent electronically in vector files to timtoddokc@gmail.com by Friday, April 6, Board of Director s Welcome Reception. Please join the OAHC/OKALA Board of Director s for a Welcome Reception after you have set up your booth! Relax and enjoy networking opportunities while we serve up some light hors d oeuvres and cocktails. We will be hosting the reception in Margaritaville from 5:00 pm - 7:00 pm! Registration/Booth Assignment. Booth space is very limited, so early registration is recommended! Details of packages are on page 2. Exhibitors may attend all convention functions, including educational offerings. To confirm assigned booth space, full payment must be received prior to move in date. Submission of the registration form does not guarantee that your company will receive chosen location/sponsorship/etc. Exhibitors will be placed based first-come, first-served basis. OAHC/OKALA conference committee makes placements and reserves the right to locate display areas for the benefit of the exhibitor or betterment of the trade show. Exhibitors may make a notation when registering whom they prefer their booth NOT be located near at the trade show. Every effort is made to NOT place competitors close to one another. Booth space is subject to availability. Name Badges. Name badges are required for admission to trade show and are non-transferrable. Badge swapping is prohibited. There is no charge for on-site substitution name badges. However, additional exhibitors will be charged. Anyone without a proper badge will be asked to leave the event. Vendor sponsors who elect not to exhibit will be allowed to attend all events. NON-EXHIBITING VENDORS/SUPPLIERS ARE NOT PERMITTED TO ATTEND AND/OR SOLICIT ATTENDEES DURING CONFERENCE. Cancellations. If an exhibitor finds it impossible to attend the Convention and WRITTEN notification is received to that effect within 30 days of convention, they will receive a 50% refund. The 30 day deadline is by: 5:00 pm Friday, March 30, Cancellation after 5:00 pm, March 30, 2018 will result in forfeiture of all pre-paid amounts. Written notifications should be sent to: mwilliams@oahc.org 7