Sponsorships Advertising Exhibiting

Transcription

1 Sponsorships Advertising Exhibiting PROSPECTUS 2017 Annual Conference 1827 Powers Ferry Road Building 14, Suite 100 Atlanta, GA 09

2 About the Georgia School Counselor Association... Established in 1949, the Georgia School Counselor Association (GSCA) is a private, non-profit association comprised of school counselors, counseling and guidance directors, supervisors, administrators, counselor educators, and other individuals involved in related activities who have an impact on a student s success and well-being at school, work and home. GSCA members work in all educational settings from elementary through postsecondary education. GSCA has been instrumental in setting professional standards for the school counseling profession in Georgia. Each fall members of GSCA travel to attend the largest event sponsored by GSCA. They participate in networking opportunities and education sessions providing our sponsoring organizations an important opportunity to develop lasting and personal relationships with our captive audience. Being a Sponsor with the GSCA during these events not only expands your business through branding but it also means that you have gone the extra mile to show our members what their business means to you. Exclusive Titanium Level ($10,000) u Dedicated inside front and inside back full page ad in conference program or back page ad u Opportunity to speak at the Opening or Closing Session (up to 4 minutes) u Exposure on GSCA website u Two Exhibit tables u Three full conference registrations and/or additional exhibit staff u 2-page ad in the Spring Beacon (distributed to all GSCA members - circulation approx 1,000) u Ability to insert company material in attendee registration bags u Logo posted in rotational, linked with company s URL, on home page for the duration of the academic year u Signage on easel outside keynote sessions and membership assembly u Recognition as sponsor from podium at opening and closing session u Pre and Post conference spotlight to all GSCA u members via blast (GSCA will send sponsor designed to membership list) u Mailing list of conference attendees u Opportunity to include company supplied labeled products in GSCA Welcome Bag Levels of Opportunity Diamond Level ($7,500) u Presidential Reception Sponsorship ($2,500 value) (non-exclusive) u Recognition on conference web site pages, linked with company s URL u Logo inclusion in all conference communications sent out prior to the conference u 2-page ad in conference program u Two Exhibit tables u Two full conference registrations and/or additional exhibit staff u 1-page ad in the Spring Beacon (distributed to all GSCA members - circulation approx 1,000) u Ability to insert company material in attendee registration bags u Logo posted in rotational, linked with company s URL, on home page for the duration of the academic year u Recognition as sponsor from podium at opening and closing session u Pre and Post conference spotlight to all GSCA members via blast (GSCA to send sponsor designed to membership list) u Mailing list of conference attendees u Opportunity to include company supplied labeled products in GSCA Welcome Bag

3 Platinum Level ($5,000) u Continental Breakfast or Break Sponsorship ($1,250 value) (non-exclusive) u Recognition on conference web site pages, linked to company s URL u 1-page ad in conference program u Two Exhibit tables u One full conference registration and/or additional exhibit staff u 1/2 page ad in the Spring Beacon (distributed to all GSCA members - circulation approx 1,000) u Ability to insert company material in attendee registration bags u Logo posted in rotational on home page for the duration of the academic year u Opportunity to include company supplied labeled products in GSCA Welcome Bag Silver ($1,000) u Recognition on conference web site pages, linked to company s URL u 1/4 page ad in conference program u Opportunity to include a flyer in Welcome Bag Bronze ($500) u Recognition on conference web site pages, clickable to company s URL u Opportunity to include a flyer in Welcome Bag Gold ($2,500) u Recognition on conference web site pages, linked to company s URL u 1/2 page ad in conference program u Exposure on GSCA social media u One Exhibit table u One full conference registration and/or additional exhibit staff u 1/4 page ad in the Spring Beacon (distributed to all GSCA members - circulation approx 1,000) u Opportunity to include company supplied labeled products in GSCA Welcome Bag The Fine Print on Sponsorships Opportunities for additional customized addon s will be considered on a first come-first serve basis. Contact Ellen Shea, CMP (ellen@ gaschoolcounselor.org) with your request. GSCA shall not refund, rebate, or credit any fees associated with Advertising or Sponsorship. GSCA reserves the right to refuse to sell sponsorship, exhibit space or advertising to any company it deems objectionable or crosspurposed to the association s mission.

4 Sponsorship Packages at a Glance BRONZE SILVER GOLD PLATINUM DIAMOND TITANIUM Listing on sponsor sign at Registration Company name displayed in on-site program Hyperlink to Company s website on GSCA Conference site Opportunity for exclusive offers (page ) Recognition as sponsor from podium at opening and closing session Recognition in Welcome Newsletter to attendees 1/4 page ad in conference program 1/2 page ad in conference program 1 page ad in conference program 2 page ad in conference program Dedicated inside front and inside back full page ad or back page ad in conference program Exhibit Table 2 Exhibit Tables ONE FULL registration to Conference or additional exhibit staff TWO FULL registrations to Conference or additional exhibit staff THREE FULL registrations to Conference or additional exhibit staff Opportunity to speak at the Opening or Closing Session (up to 4 minutes at the podium) (Exclusive) Continental Breakfast or Break Sponsor (non-exclusive) Sponsor of Reception (Exclusive) 1/4 page ad in the Spring BEACON (printed publication) that is distributed to all GSCA members (approx 1,000 people) 1/2 page ad in the Spring BEACON that is distributed to all GSCA members (approx 1,000 people) 1 page ad in in the Spring BEACON that is distributed to all GSCA members (approx 1,000 people) 2 page ad in in the Spring BEACON that is distributed to all GSCA members (approx 1,000 people) Ability to insert company material in attendee registration bags Logo posted in rotational on home page for the duration of the academic year Signage on easel outside keynote sessions and membership assembly Pre and Post conference spotlight to all GSCA members via blast supplied to GSCA in HTML format by sponsor Electronic Mailing list of conference attendees Opportunity to include company supplied labeled products in GSCA Welcome Bag (water bottles, USB Drives, etc) Opportunity to include a flyer in Welcome Bag

5 Exhibitor Opportunity Exhibiting at the GSCA Conference will put you in touch with hundreds of Counselors throughout the state of Georgia. They will come to learn, gather ideas and shop. Many will cite that the exhibit area at the GSCA Conference is among the Conference highlights. This creates a prime opportunity for exhibitors to make a strong impression while they build a relationship with the counselors. EXHIBIT HALL HOURS (Subject to Change) Conference registration and exhibit space will be located in the Exhibit Hall CDEF located in the Jekyll Island Convention Center. Reservations for multiple booths and conference sponsors will be given first priority on booth location. Space is reserved on a first-come, first-served basis. Wednesday, November 8: Exhibit Hours Thursday, November 9: Exhibit Hours Friday, November 10: Exhibit Hours 1:00 pm - 5:00 pm 8:00 am - 4:00 pm 7:0 am - 10:45 am Load In / Load Out Hours - Wednesday, November 8: Exhibitor Packet Pick-Up and Move-In can beging at 9:00 am and will run until noon. (Installation and Set-Up of Booth Materials MUST be completed by noon) EXHIBIT SPACE Exhibit space is for: u One 6 x 0 table (one provided) u 2 chairs u 1 wastebasket u Two staff members Each additional staff member (over two) is $25.00 per person. Not included in booth fee: u Furniture Rental u Electricity u Carpet Rental u AV equipment or dedicated Internet line u Material handling and labor u Shipping and drayage u Floral and other services NOTE: Exhibitors who need additional exhibit space may bring one additional 6-ft table. Exhibitor Move-Out - Friday, November 10: 10:45 am - 12:00 pm (Dismantle and Move-Out MUST be completed by 12:00 pm) The Fine Print on Exhibiting Cancellations: Cancellations on exhibit space made prior to September 1 are allowed without penalty. Cancellations between September 1 and October are subject to 25% processing fee. Cancellations after October are non-refundable in any amount. All cancellations must be made in writing via to info@ gaschoolcounselor.org, fax to (404) , or US mail to 1827 Powers Ferry Road; Building 14, Suite 100; Atlanta, GA 09 Payment Policy: All payments are due by the deadline associated with the registration pricing bracket or NET 0 days, whichever comes first. Failure to pay by deadline will result in a late payment fee. Failure to pay by October 28 will result in an additional late payment fee. Please note that payment can be made with a credit card at the time of registration. Space Assignment Considerations: All booths will be assigned on a first-come, first-served basis, after providing priority to all conference sponsors. Specific booth assignments may take into account the amount of space required, exhibiting history, type of physical exhibit, and product type. Booth space is not guaranteed until written confirmation is sent by GSCA.

6 Exhibitor Pricing Early Bird Registration Until September 1, 2017: 1 Exhibit Space 2 Exhibit Space Exhibit Space 4 Exhibit Space 5 Exhibit Space For-Profit $545 $990 $1,45 $1,880 $2,25 Non-Profit $45 $590 $85 $1,080 $1,25 Regular Registration from September 2 - October 27, 2017: 1 Exhibit Space 2 Exhibit Space Exhibit Space 4 Exhibit Space 5 Exhibit Space For-Profit $595 $1,090 $1,585 $2,080 $2,575 Non-Profit $95 $690 $985 $1,280 $1,575 On-Site Rate Beginning On October 28, 2017: (Only available on a space available basis; GSCA does not guarantee of availability) 1 Exhibit Space 2 Exhibit Space Exhibit Space 4 Exhibit Space 5 Exhibit Space For-Profit $645 $1,140 $1,65 $2,10 $2,625 Non-Profit $445 $740 $1,05 $1,0 $1,625 Difference in Total Cost Before and After September 1: 1 Exhibit Space 2 Exhibit Space Exhibit Space 4 Exhibit Space 5 Exhibit Space For-Profit $50 $100 $150 $200 $250 Non-Profit $50 $100 $150 $200 $250 For rates to apply both payment and registration must be received by the appropriate due dates.

7 Exhibit Layout Entrance to Hall

8 Conference Program Advertising PRINT Ad Size Conference Program Beacon Magazine Full page ad $ $ Half page ad $ $ /4 page ad $ $ /2 horizontal 8.75 x bleed 8.5 x 5.5 trim size 7.5 x 5 non-bleed 1/2 vertical 4.75 x bleed Full Page 8.75 x bleed 8.5 x 11 trim size 7.5 x 10 non-bleed 1/4 vertifcal 5 x x 11 trim.75 x 10 non-bleed 1/4 vertifcal.75 x 5 CONFERENCE PROGRAM ADVERTISING: Advertising in the Conference Program Book provide an outstanding opportunity to reach your target audience. Circulation for the Conference Program Book is given to all attendees, with total circulation estimated at close to 850 attendees. Advertising in each book is an excellent way to drive traffic to your exhibit space and potential customers to your business. The deadline for artwork is September 20, BEACON ADVERTISING: The Beacon is GSCA s twice yearly educational magazine. Circulation for the Beacon is sent to all members of GSCA, with total circulation estimated at close to 1,100 members. The deadline for artwork for the Spring Beacon is January 17, FILE REQUIREMENTS: u PDF file preferred created with press quality Acrobat Distiller settings u Have all fonts embedded u Resolution must be at least 00 dpi for all half-tone images (1200 for bitmapped images) u All colors must be converted to grayscale u All ads must have a bleed THE FINE PRINT ON ADVERTISING: GSCA shall not refund, rebate, or credit any fees associated with Advertising or Sponsorship.

9 Conference APP Advertising DIGITAL APP PAGE BANNER Secondary Landing Page Appears after opening screen. $500 Schedule Page Watermark A watermark of the $250 (logo watermark) advertiser s logo will appear on all APP My Schedule calendar pages. Rotating Banner Ad Banner ads rotate at the top of the APP Dashboard page, and click through to a fullscreen APP Landing Page. $150 Artwork requirements for Banner Ad: u 640 pixels x 110 pixels u Only PNG or JPG u 72 dpi or higher Multimedia Video Message Enhanced Exhibitor Listing Sponsor video is downloadable form the Exhibitor Profile Upload your company s logo to the top of the APP. Attendees see if on your mobile APP exhibitor listing and on the APP s interactive tradeshow floor plan. As an additional benefit, you can upload product literature, show brochures, press releases, and other.pdf documents to the mobile APP. Save money on printing. Attendees download your information to their smart phones, or them. $150 $150 u Banner ads and landing pages run November 1, October 1, u Advertising on the APP will also provide post show user metrics also so Advertisers will know how effective their ad on the Conference APP worked. GSCA will supply this information after the conference.