California Construction General Permit Web Conference

Transcription

1 California Construction General Permit Web Conference Session V Understanding the electronic submittal process using the Storm Water Multiple Application and Report Tracking System (SMARTS)! Wednesday April 28, :00 p.m. 1:30 p.m. Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but Presenters Wayne S. Rosenbaum Partner Foley & Lardner LLP Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

2 Presenters Jayne Janda-Timba, PE Associate Rick Engineering Company QSD, Qualified SWPPP Developer QSP, Qualified SWPPP Practitioner Beta SMARTS Test Group Presenters Nida Saleem, CESSWI Storm Water Inspector Whitson CM, Inc. Beta SMARTS Test Group Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

3 Presenters Shaun Flater, CPSWQ, CPESC Division Manager Whitson CM Inc. Presenters Kelly Doyle, CPESC Environmental Specialist Rick Engineering Company Beta SMARTS Test Group Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

4 Housekeeping Materials are available on our Web site at or simply click the print icon on the bottom right hand side of your screen to print to a PDF. Call for technology assistance Dial *0 (star/zero) for audio assistance Ample time for live Q & A will be allotted at the end of the formal presentation We encourage you to Maximize the PowerPoint to Full Screen Usage: - Hit F5 on your keyboard Presentation Outline What is SMARTS? What information needs to be submitted to SMARTS? Who can submit and view information? Utilizing SMARTS throughout the Life of the Project Components of SMARTS Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

5 Important Dates May 2010 SMARTS available to existing DWQ permit holders July 1, 2010 all existing dischargers must submit Permit Registration Documents (PRDs) by this date/available to public September 2, 2011 Grandfather clause terminates, all existing dischargers under DWQ must conduct a Risk Assessment September 1, 2011 First Annual Report to be submitted on SMARTS What is SMARTS? Storm Water Multiple Application and Report Tracking System Is a system that allows dischargers to apply for permit coverage through an online database system. Allows dischargers to submit their Permit Registration Documents (PRDs), such as Notices of Intent, Storm Water Pollution Prevention Plans and site maps. Allows the State Board and Regional Board staff to process and track the discharger submitted documents. Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

6 What is SMARTS? SMARTS Database: In Development PRDs: Notice of Intent Risk Assessment Site Map SWPPP Annual Fee Certification Additional PRDs : Post-Construction Water Balance Calculator, ATS Plan, Alternative Risk Justification (Particle Size Analysis) Billing/Invoices Annual Reports Notice of Termination (NOT) Sampling Data What information needs to be submitted to SMARTS? Per the requirements of the General Construction Permit DWQ, all discharges are required to submit their Permit Registration Documents (PRDs) through SMARTS. Permit Registration Documents (PRDs) include: Site Map Notice of Intent (NOI) Risk Assessment Analysis Storm Water Pollution Prevention Plan (SWPPP) Certification 75mb per file Limit! Annual Fee Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

7 What other resources do you need for SMARTS? Construction General Permit DWQ: Risk Determination: Appendix 1 (Traditional Projects), Type Determination: Attachment A.1 (LUPs) Risk Determination Worksheet LUP Project Area or Project Section Area Type Determination Appendix 2 SMARTS vs Post-Construction Water Balance Performance Standard Spreadsheet When do I need to start working with SMARTS? Prior to Breaking Ground: File PRDs Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

8 When do I Need SMARTS? Annual Report: Training Records Inspection Documents Sampling Data Submitted September 1st Starting September 1, 2011 When Else do I Need SMARTS? Change Legally Responsible Person (LRP) or other information: Revised Notice of Intent (NOI) You re Hired! Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

9 When do I finish with SMARTS? Notice of Termination (NOT) Who can submit and view information on SMARTS? Regulators: State Board Regional Board USEPA Regulated: LRP Approved Signatory Data Submitter Interested Parties: General Public Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

10 User Definitions: LRP Legally Responsible Person: A Legally Responsible Person (LRP) is able to submit Notices of Intent (NOIs), Notices of Termination (NOTs), and Annual Reports on the behalf of a facility. In the simplest terms, the LRP is the individual that signs the Notice of Intent (NOI) and the Storm Water Annual Report. The LRP is responsible for reviewing, validating and certifying the annual report for accuracy and correctness before it is submitted. For a corporation: a president, secretary, treasurer, or vice-president of the corporation or the manager of the facility if authority to sign documents has been assigned or delegated to the manager in accordance with corporate procedures. For a partnership or sole proprietorship: a general partner or the proprietor, respectively. For a municipality, State, Federal, or other public agency: either a principal executive officer or ranking elected official. For the military: Any military officer who has been designated. For a public university: An authorized university official User Definitions: Approved Signatory Approved Signatory The approved signatory may upload data and certify documents on behalf of the Legally Responsible Person (LRP). For a corporation: a responsible corporate officer. For the purpose of this section, a responsible corporate officer means: (a) a president, secretary, treasurer, or vice-president of the corporation in charge of a principal business function, or any other person who performs similar policy or decision-making functions for the corporation; or (b) the manager of the facility if authority to sign documents has been assigned or delegated to the manager in accordance with corporate procedures; For a partnership or sole proprietorship: a general partner or the proprietor, respectively; Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

11 User Definitions: Approved Signatory For a municipality, State, Federal, or other public agency: either a principal executive officer or ranking elected official. The principal executive officer of a Federal agency includes the chief executive officer of the agency or the senior executive officer having responsibility for the overall operations of a principal geographic unit of the agency (e.g., Regional Administrators of U.S. EPA); For the military: Any military officer who has been designated. For a public university: An authorized university official User Definitions: Data Submitter and General Public Data Submitter (DS) A Data Submitter (DS) is any individual authorized by the LRP to enter data on behalf of the LRP. A data submitter may be a SWPPP Practioner, employees, etc. Data Submitters can only submit data, they do not have authority to certify documents. General Public: If you are not a discharger or a data submitter you can still create an account under the general public category. General public can view, but not submit or modify, information on the system. Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

12 How will this work? Legally Responsible Person (LRP): Create LRP SMARTS Account Data Submitter: Create DS SMARTS User Profile Account Add Projects Under Account (Existing Projects by WDID and Secret Code Number (SCN) DS sends LRP their UserID Link Data Submitters to LRP s Organization Based on Data Submitter s UserID Access LRP s Account LRP Reviews uploaded data Upload & Save Data LRP Certifies data & submits to State Board Utilizing SMARTS throughout the life of the project Properly managing the electronic submittal process: 1. Create a SMARTS account as a Legally Responsible Person (LRP) 2. Designate responsible parties, such as data submitters (DS). 3. File Permit Registration Documents (PRD) through SMARTS 4. Receive Waste Discharge Identification Number (WDID) via 5. Submit data throughout life of project 6. Submit Notice of Termination (NOT) after project completion Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

13 Components of SMARTS Registration Notice of Intent Risk Assessment Billing/Invoices Annual Reports Notice of Termination Components of SMARTS Registration: Go to the SMARTS login website Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

14 Components of SMARTS Registration: Sign up for an account: Legally Responsible Person (LRP) - will need to contact State Board to change the LRP Approved Signatory Data Submitter (DS) General Public Components of SMARTS Registration: Input personal information Set a password Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

15 Components of SMARTS Registration: Components of SMARTS User Menu: Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

16 Apply for a Notice of Intent Owner Info: Who is considered an owner? = No information at this time. Apply for a Notice of Intent Developer Info: Who is considered a developer? Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

17 Apply for a Notice of Intent Site Info: Apply for a Notice of Intent Site Info: Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

18 Risk Assessment Risk Assessment: Risk Assessment Construction General Permit (CGP): Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

19 Risk Assessment Risk Assessment What are R, K and LS Factors? Revised Universal Soil Loss Equation A = ( R ) (K) (LS) (C) (P) A = Average Soil Loss (tons/acre) R = Rainfall-Runoff Erosivity Factor K = Soil erodibility factor LS = Length Slope Ratio C Cover Factor (assumed to be 1.0) P Management Operations and Support Practices (assumed to be 1.0) Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

20 Risk Assessment How to find the R Factor? Risk Assessment How to find the R Factor? wcalculator.cfm Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

21 Risk Assessment Risk Assessment Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

22 Risk Assessment Risk Assessment How to find the K Factor? Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

23 Risk Assessment Risk Assessment Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

24 Risk Assessment How to find the LS Factor? Risk Assessment How to use the GIS Method Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

25 Risk Assessment Receiving Water Risk: Risk Assessment How to find the Receiving Water Risk: GIS Method vs List of Sediment Sensitive Watersheds Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

26 Risk Assessment Receiving Water Risk: Billing Information Billing /Invoices: Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

27 Attachments Attachments: File size cannot be greater than 75 MB!!! Certification Certification: Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

28 Printing Annual Report Annual Reports are required to be submitted to the State Board through SMARTS by September 1 of each year. First Annual Report due September 1, 2011 Annual Reports shall include the following data: Inspection records Training records Sampling lab results Summary of all violations Summary of all corrective actions File management is key!!! Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

29 Important Dates May 2010 SMARTS available to existing DWQ permit holders July 1, 2010 all existing dischargers must submit Permit Registration Documents (PRDs) by this date/available to public September 2, 2011 Grandfather clause terminates, all existing dischargers under DWQ must conduct a Risk Assessment September 1, 2011 First Annual Report to be submitted on SMARTS Contact Us S. Wayne Rosenbaum, Esq. Foley & Lardner LLP srosenbaum@foley.com Nida Saleem, CESSWI Whitson CM, Inc nsaleem@whitsoncm.com Jayne Janda-Timba, P.E., QSD, QSP Rick Engineering Company Jjanda-timba@rickengineering.com Shaun Flater, CPSWQ, CPESC Whitson CM, Inc sflater@whitsoncm.com Kelly Doyle, CPESC Rick Engineering Company kdoyle@rickengineering.com Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but

30 Thank You! A copy of the PowerPoint presentation and a multimedia recording will be available on our Web site early next week. Continue the discussion! Ask a question or post a comment about the new Construction General Permit on the Whitson CM blog: Attorney Advertising Prior results do not guarantee a similar outcome Models used are not clients but