SPONSORSHIP FOLDER FOR CAROLS at Metella Road Public School

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1 SPONSORSHIP FOLDER FOR CAROLS 2017 at Metella Road Public School Saturday 9th December 2017

2 About Carols Carols is a community Christmas celebration. For ten years Toongabbie Baptist Church has proudly hosted Carols which has grown from a small gathering on the church lawn, to a community event which connected with well over 1000 people at each previous event. Each year thousands of invitations are hand delivered to the surrounding community, and each year families from a variety of ethnic backgrounds gather in the school with picnic rugs and deck chairs. The gathering starts with FREE family entertainment. We provide a jumping castle and face painting free of cost so that parents and children can completely enjoy the afternoon as they wait the commencement of the program. In the past Clowns added to the atmosphere with balloon creations and other games for the children. The main celebration is the night of Christmas Carols. Past programs have included dramas, soloists, duets and other group items from playgroups and the Metella Road Public School choir. Community Carols are led and supported by a choir group of vocalists together with a large band. The live music is of excellent quality. The finale of the night is a spectacular fireworks display. Carols continues to improve each year and attendance grows as the word spreads.

3 A Gift to the Community Christmas is a time of hope and giving. We seek to communicate the message of Christmas in a variety of forms. The Carols production draws people from all walks of life and encourages them with a celebration of Christmas. For them and their families, Christmas is a message of hope and a time of joy. As a local church in the district, Toongabbie Baptist Church is committed to our community and each year over 100 volunteers give their time and effort freely to serve and encourage others. Volunteers serve in all areas from the band and choir to the food stalls and BBQ. Each is an integral part of making this time a huge success. However, whilst all this labour is donated, the cost of equipment hire for the event is substantial and would not be possible without the financial backing of generous sponsors. Sponsorship enables the core aspects of staging, sound and lighting hire, advertising and of course the fireworks display. Event stalls help cover the costs of many of the ancillary aspects from generators, port-a-loos and jumping castles. The church underwrites all the costs of the event and provide public liability insurance for the event with full work health and safety provisions to ensure that the event is a positive experience for all who attend. But without the help of sponsors, we could not put on such a large production. We would therefore like to request your support to help make this event possible.

4 An Opportunity We are seeking your assistance in the sponsorship of Carols to help make this year s event better than ever, bringing together more of our community. A contribution from you will lift the profile of your business in the local area and assist in building the community. As a business in this area you already connect with local families on a daily basis and we are therefore asking for your assistance at whatever level you are able to provide. For our part we want to support you as our local business people through the provision of advertising to raise public awareness. Listed below are various sponsorship options and how we hope to be able to support your business. Sponsorship Options: Platinum Sponsorship $3000 Includes: a) Carols Banner Double size sponsor logo on the Carols advertising banner placed at Metella Road Public School on Cornelia Road. b) Colour Carols Invitation Card An advertisement (approx. 130mm x 80mm) on the 15,000 Invitation cards which are letterbox dropped to homes in the surrounding area (see Distribution Map). c) Company Banner - Provision of prime position near the entry gate for a promotional company banner on the carols night. d) Exclusivity of your business type in our advertising. e) Carols Song booklet Colour double page advertisement (A4 landscape size) in the Carols song book, which is distributed free on the night ( copies). f) Church E-News We show appreciation (business card size) in Church newsletter (over 200 families). g) Public Appreciation - A presentation segment during the night with a Certificate of Appreciation to a business representative. Gold Sponsorship $1700 Includes: a) Carols Banner A sponsor logo on the Carols advertising banner placed at Metella Road Public School on Cornelia Road. b) Colour Carols Invitation Card An advertisement (60mm x 80mm) on the 15,000 Invitation cards which are letterbox dropped to homes in the surrounding area (as shown). c) Carols Song booklet - One colour full page advertisement (A5 size) in the Carols song book, which is distributed free on the night ( booklets). d) Church Newsletter We show appreciation (business card size) in Church newsletter (over 200 families). e) Public Appreciation - A presentation segment during the night with a Certificate of Appreciation to a business representative.

5 Silver Sponsorship $800 Includes: a) Carols Banner Your business name on the Carols advertising banner placed at Metella Road Public School on Cornelia Road. b) Colour Carols Invitation Card An advertisement (60mm wide x 20mm high) on the 15,000 Invitation cards which are letterbox dropped to homes in the surrounding area (as shown). c) Carols Song booklet - Black & White half page advertisement (147mm wide x 105mm high) in Carols song book, handed out on the night. d) Church Newsletter We show appreciation (business card size) in Church newsletter (over 200 families). e) Public Appreciation A special mention of your business will be made during the Carols Night. Bronze Sponsorship $400 Includes: a) Carols Banner Your business name on the Carols advertising banner placed at Metella Road Public School on Cornelia Road. b) Carols Song booklet - Black & White quarter page advertisement (147mm wide x 50mm high) in Carols song book, handed out on the night. c) Public Appreciation A special mention of your business will be made during the Carols Night.

6 Carols Advertising Card Our colour Carols advertising cards are professionally designed and printed. The cards are printed in an invitation format with the Carols and Christmas service information interlaced with sponsorship advertising. These are distributed locally to approximately 15,000 homes in mid November for maximum impact. (Previous Carols Advertising Card Outside panels) All sponsorship artwork needs to be returned to us no later than 5 th October to allow time for professional design, printing and distribution. Please note that this picture is for illustrative purposes only. This years Carols design will differ for creative reasons.

7 Carols Advertising Card (cont ) Inside panel of an Advertising Invitation Card. The actual size of the invitation card may vary depending on Sponsorship. Gold Sponsors Panel Actual size (55mm x 85mm) Silver Sponsors Actual size (55mm x 30mm) We would especially like to thank the sponsors of our previous years Carols celebrations.

8 Carols Invitation Card Distribution Map 15,000 colour advertising cards are hand delivered throughout Toongabbie, Old Toongabbie, Girraween and Greystanes in the mapped area below. To achieve maximum impact the delivery timetable is scheduled for the middle two weeks of November.

9 Carols Banners At the Carols, two banners (see image) are used to advertise the event in conjunction with the invitation cards, radio and Web media. The two banners were approximately 5 meters long and 1.4 meters high, positioned with the highest possible exposure to the local community on the school fences of Metella Road Public School for 1 month prior to the event. As seen, all our sponsors were gratefully thanked for their support. Major sponsors (levels Platinum and Gold) are acknowledged through their logos whilst all our other sponsors are acknowledged through mention of their business name. In order to achieve maximum impact of advertising our sponsorship artwork and advertising deadline is the 5 th October. Please note that this picture is for illustrative purposes only. This years Carols design will differ for creative reasons.

10 RESPONSE FORM Carols to: Roger Harris Sponsorship Details Business Name: Address: Tel: Fax: Contact Person: Level of Sponsorship: Platinum Sponsorship $3000 (Already Committed) Gold Sponsorship $1700 Silver Sponsorship $800 Bronze Sponsorship $400 Advertising artwork can be ed to or mailed to 180 Toongabbie Road, Girraween, NSW, Payment for sponsorship can be paid by cheque made payable to Toongabbie Baptist Church or a cash contribution. All contributions will be provided with a receipt for accounting purposes. Sponsorship monies need to be received prior to the printing of advertising by 5 th October. For EFT Transfers Account: Toongabbie Baptist Church BSB: A/C no: In the event of a cancellation due to wet weather, we are not able to refund sponsorship as event hire items and advertising are non-refundable. The main carols program will still take place at the Toongabbie Baptist Church facility located on Toongabbie Road. For further enquiries please contact Pastor Roger Harris at the Church Office. Toongabbie Baptist Church 180 Toongabbie Road, Girraween NSW 2145 Ph: office@toongabbiebaptist.org.au Website:

11 THANK YOU FOR YOUR CONSIDERATION AND SUPPORT OF CAROLS Today in the town of David a Saviour has been born to you; He is Christ the Lord Luke 2:11

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