LIVESTOCK CHAMPION BANNERS

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1 REQUEST FOR QUOTE: LIVESTOCK CHAMPION BANNERS Quote: # RFQ Released: July 24, 2018 Deadline for Quotes: Tuesday, August 7, 2018 by 2:00 p.m. The Houston Livestock Show and Rodeo (the HLSR ) promotes agriculture by hosting an annual, familyfriendly experience that educates and entertains the public, supports Texas youth, showcases Western heritage and provides year round educational support within the community. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.6 million spectators in A Section 501(c) (3) charity, this organization has committed approximately $430 million in youth and educational support to Texas students since it began in HLSR is backed by more than 33,000 volunteers serving on over 105 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, HLSR may require that product shipments are to be done via Federal Express or UPS, using the HLSR s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.

2 Page 2 of 10 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive quotes from parties for our Champion Banners for the 2019 show. Every few years we review options to consider for possibly replacing our current banners. AWARD HLSR reserves the right to award this job to one provider, more than one provider, or reject any or all bids. If HLSR decides to split the order between providers, those providers will be allowed to adjust their proposed pricing at that time to reflect not receiving the entire order. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described in this quote and as directed by HLSR staff. SPECIFICATIONS HLSR is looking for options to possibly replace our current Champion Banners. These are seen in trade publications and buyer photos. We are asking you to submit new/unique designs to consider. SUBMISION REQUIREMENTS 1. All fees should be identified (i.e., for example, set-up charge, packaging) except delivery. 2. Product samples are not required for initial quotes. If product samples are submitted, each sample should have a business card or other identifying information attached and the item clearly marked. 3. An actual production sample of each item submitted will be required of the selected provider. This production sample is to be made with all of the specifications listed in this document and any changes made during the review process. All samples will be used to compare against ordered products. 4. While costs are important, the design, quality, production accuracy and speed of the product are important factors.

3 Page 3 of 10 QUOTE REQUIREMENTS 1. Product and pricing to be submitted on a Price Sheet (see Appendix B ). A. You may submit up to three (3) different designs for each product. B. One (1) item per Price Sheet, reproduce as needed. C. A photo, sketch, or drawing of each item must be submitted. D. Sign or initial all submitted Price Sheets & return along with your signed quote. SHIPPING / DELIVERY / PACKAGING 1. Items to be delivered to HLSR Offices, inside of NRG Center 2nd Floor Mail Room 2. All items must be delivered by November 1, 2018 EXAMPLES OF CURRENT BANNERS CURRENT LEVEL #1 STYLE CURRENT LEVEL #2 BANNER

4 Page 4 of 10 LOGO OPTIONS These images are for bidding purposes only They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Division. Final artwork will be given to the selected Provider(s). All logos are subject to change.

5 Page 5 of 10 APPENDIX A PRICE SHEET LEVEL #1 BANNERS EST. QUANTITY PRICE EACH (< $120) TOTAL 16x22 20 $ $ 18x24 20 $ $ 18x27 2 $ $ 20x30 2 $ $ 22x34 2 $ $ 24x36 2 $ $ LEVEL #2 BANNERS EST. QUANTITY PRICE EACH (< $80) TOTAL 12x $ $ 14x $ $ 16x22 5 $ $ 18x24 5 $ $

6 Page 6 of 10 VERBIAGE HERE ARE THE LARGEST AMOUNTS OF INFORMATION BY BANNER SIZES. 12X / JUNIOR BREEDING BEEF HEIFER SHOW / RESERVE CHAMPION AMERICAN REGISTERED BREEEDS HEIFER 14X / AGRICULTURE PRODUCT IDENTIFICATION CONTEST / FOURTH PLACE PUBLIC SCHOOL DIVISION 16X / JUNIOR BREEDING BEEF HEIFER SHOW / CONTINENTAL RESERVE SUPREME DIVISION CHAMPION 18X / JUNIOR BREEDING BEEF HEIFER SHOW / AMERICAN SUPREME DIVISION CHAMPION 18X / JUNIOR BREEDING BEEF HEIFER SHOW / OVERALL RESERVE SUPREME CHAMPION HEIFER 20X / JUNIOR MARKET STEER SHOW / RESERVE GRAND CHAMPION STEER OF SHOW 24X / JUNIOR BREEDING BEEF HEIFER SHOW / OVERALL SUPREME CHAMPION HEIFER 24X / JUNIOR MARKET STEER SHOW / GRAND CHAMPION STEER OF SHOW

7 Page 7 of 10 APPENDIX B BID SHEET Bidding Company Name: Product Size / Description: Color Photo or Graphic: Quantity: Price Each:

8 Page 8 of 10 SUBMITTAL REQUIREMENTS Please return all pages via hardcopy, fax, or to: Houston Livestock Show and Rodeo Attn: Wade Hooker 3 NRG Park Houston, Texas fax hooker@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Signature Title Printed Name Phone Company Name Date

9 Page 9 of 10 SOME OF THE DIFFERENT STYLES WE VE REVIEWED WE ARE NOT LOOKING FOR THESE EXACT DESIGNS

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