2019 NON-RUMINANT LIVESTOCK ORGANIC SYSTEM PLAN

Transcription

1 New Mexico Department of Agriculture 2019 NON-RUMINANT LIVESTOCK ORGANIC SYSTEM PLAN RANCH OR BUSINESS NAME: Applicant Name: Phone: Preferred Contact: Phone Contact Name: Title: Phone: Preferred Contact: Phone Additional Contact: Title: Phone: Preferred Contact: Phone Website: Mailing Address: City: County: State: Zip Code: Business Information: Please provide a brief description of your business. Title: Type: Individual (Sole Proprietorship) Individual Doing business as Corporation Limited Liability Company (LLC) Educational Institution/ Public Institution/ Non-profit General Partnership Please provide the physical address/location of your operation, with detailed directions from Albuquerque, NM to the site: Attachments: Map (required) Custom Service Statements Adjoining Land Use Statement Post-Harvest Form Crop application Livestock Flow Chart (required) Labels Slaughter facility Organic Certificate List of purchased livestock Supplier List Livestock Material Inventory Feed additive documents NMDA Processing/ Handling application Other: 2019 NMDA Organic Non-Ruminant Livestock Application- organic@nmda.nmsu.edu Page 1 of 14

2 New Mexico Department of Agriculture AFFIRMATION OF ORGANIC APPLICANT I,, as an authorized representative of [Business Name], depose and declare that I will: 1. Fully comply with all applicable organic production and handling regulations in accordance with Title 7 CFR Part 205 National Organic Program Rule. 2. Establish, implement and update annually an organic production or handling system plan that will be submitted to the New Mexico Department of Agriculture (NMDA). 3. Supply NMDA with all information required to verify compliance with the National Organic Program Rule. 4. Permit onsite inspections with complete access to the production or handling operation, including non-certified production and handling areas, structures, and offices by NMDA inspectors. These inspections may be announced or unannounced at the discretion of NMDA, or as required by the Administrator of the National Organic Program. 5. Maintain all records applicable to the organic operation for not less than five (5) years beyond their creation. 6. Allow authorized representatives of NMDA, or the US Secretary of Agriculture access to these records during normal business hours for review and copying to determine compliance with the National Organic Program Rule. 7. Submit to NMDA the applicable fees as described on the fee schedule, which is current at the time of payment (see page 20). 8. Immediately notify NMDA about any application, including drift, of a prohibited substance to any field, production unit, storage sites, facility, livestock, or part of an operation. 9. Immediately notify NMDA of any change in our certified operation or portion of it that may affect its compliance with the National Organic Program Rule, including additions or deletions of crops & fields; new inputs (fertilizers, pest control materials, processing aids, etc.); facilities; ingredients & products; changes to managers; responsible parties; contact information or address. 10. Understand that willful violation of organic rules and regulations may result in suspending or revoking your organic certification, and in extreme cases may lead to state and federal fines and penalties. 11. Understand that submitting this application in no way implies granting of certification by NMDA. 12. Understand that this form becomes a legally binding document upon submission to NMDA. SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE: PRINT NAME: TITLE: 2019 NMDA Organic Non-Ruminant Livestock Application Organic@nmda.nmsu.edu Page 2 of 14

3 SECTION A. GENERAL INFORMATION , National Organic Standards 7 CFR 205 require an organic system plan that is verified and approved by an accredited certifying agent. A certified operation must update this system plan on an annual basis in order to verify continued compliance. Please remember that your plan may change. Changes or updates must be approved by NMDA prior to implementation. Submit changes and updates by , letter or fax. Keep copies of all applications, forms and documents you submit to NMDA. 1. Do you grow grain, silage, or other annual crops for feed? Yes No 1a. If Yes, you must fill out a 2018 Farm Crop Application. Attached 2. Please check the boxes that apply to your operation: Laying hens/eggs Meat birds Pasture/Forage Rabbits Pigs feed/hay: for your own livestock for sale Living livestock for sale Other Please provide a complete list of livestock products you want to certify in This will be used to prepare your Organic Product List. (Examples: turkeys, eggs, hogs, cuts of meat, etc.) Please note that your Product List must be updated before you sell crops that were not certified in Animal Class/stage of Production Number of Head Example: laying hen 56 If you are producing either of the following you must also complete a separate application for each - please contact NMDA 3. Organic crops other than pasture On site slaughter and packing 4. Have you ever previously applied for organic certification? Yes No 4a. If Yes, please list the year(s) and certifying agency to which you applied. 5. Are you currently certified organic, or have you ever been certified organic? Yes No 5a. If Yes, please list the name of the certifying agency and the year(s) certified by that agency. 6. Have you ever been denied certification or had your certification suspended or revoked? Yes No 6a. If Yes, please list the name of the certifying agency, the year(s) and describe the circumstances. Please attach copies of Notice of Denial of Certification and/or Notice of Noncompliance; description and evidence of your corrective actions. 7. If currently certified by NMDA, were issues noted or has information been requested that is still outstanding? See your last correspondence from NMDA. Yes No 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 3 of 14

4 7a. If Yes, please note issues or information requested and how you have resolved the issue. CHAIN OF CUSTODY 8. When do organic products leave your CUSTODY? At point of sale - retail /wholesale At harvest Other (please specify): 8a. When do organic products leave your OWNERSHIP? At point of sale - retail /wholesale At harvest Other (please specify): 9. Are you hired or contracted by another operation to harvest organic crops? Yes No 9a. If Yes, please provide the name of the operation (processor, grower, dairy, marketing company) and the details of the contract. 10. Do you hire or contract custom services during production, handling or storage of organic crops? (Examples tractor work, transportation, harvest, etc.) Yes No 10a. If Yes, list the business(s), service, and contact information and submit a Custom Service Compliance Statement as appropriate. FIELD HISTORY: (New Applicants ONLY) N/A, Renewal (Move to Section B: Map) 11. Please complete a field history form for all fields requested for certification. Fields must have had no input of prohibited materials for at least three years. N/A, Renewal Field History Attached 6a. Have you managed all fields for 3 years or more? Yes No 6b. If No, please submit a Previous Land Use Verification Form for each field Previous Land Use Form Attached 6c. To the best of your knowledge, what was the date of the last use of prohibited materials & to what field(s) was the material applied? (synthetic inputs including but limited to fertilizers, pest, weed and disease control, etc.) Not applicable, no prohibited applied SECTION B. MAP Pasture Standard (a)(7) Pasture Standard (a)(7) states that a pasture management plan must include (4) Location and size of pastures, including maps giving each pasture its own identification. SUBMIT A MAP that: o Includes every organic pasture/ field. o Shows farm name, field name and acreage of each field. o Shows borders & shape of each field. o Identifies all hutches, coops, barns, etc. o Accurately shows land boundaries and organic buffer zones. o Identifies all adjacent land use, such as other farms, roads, ditches, open range, etc. o Location of wells, septic systems, etc. o Indicates NORTH. Map attached SECTION C. Livestock Living Conditions & Pasture Organic livestock operators must establish and maintain livestock living conditions which accommodate the health & natural behavior of animals, including access to the outdoors, clean and dry bedding as well as shelter for organic animals NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 4 of 14

5 1. Indicate which of the following accommodations are provided for your organic livestock: Access to outdoors Shade Exercise area Fresh air Direct sunlight Other (specify): 2. Do you provide access to pasture? Yes No 3. For each group of organic animals (chicks, pullets, weaners, etc.) describe how you provide access to the outdoors &/or pasture. Please include typical dates of confinement for each group, typical dates animals are provided access to outdoors and /or pasture for each group and details of the conditions of the outdoors &/or pasture that are provided. 4. Indicate which conditions are addressed by the shelter provided (check all that apply). Natural maintenance Comfort behaviors Opportunity for exercise Suitable temperature levels Ventilation Air circulation Reduction of potential for injury 5. Do you provide bedding for your animals? Yes No 5a. If Yes, please list the type of bedding: 5b. Do you buy or produce the bedding? 5c. Is the bedding edible? Yes No 5d. If you buy the bedding, is it certified organic? Yes No If 5d = Yes, you must have a current organic certificate available at your inspection. 6. Are organic animals subject to confinement? Yes No 6a. If Yes, indicate why livestock are subject to confinement: Inclement weather Stage of production Health, safety, well-being of animal Risk to soil or water Other (specify): You must maintain records of pasture/access to the outdoors and have this information available at your inspection. 7. Please list your annual average percentage of culled (live) livestock: 8. List your annual average percentage of death or loss: SECTION D. PASTURE MANAGEMENT N/A If you have no pasture, skip to Section D. 1. Describe your pasture management plan NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 5 of 14

6 2. Do you apply any materials to your pasture (such as manure, peripheral herbicide, fertilizer)? Yes No 2a. If Yes, please complete Addendum 4: Crop Material Inventory 3. Do you seed any part or portion of your pasture to manage compaction, improve forage health, increase organic matter, etc.? Yes No 3a. Is the seed organic? Yes No 3b. If no, please include an Organic Seed Search. Only non-gmo, untreated seeds found to be commercially unavailable organically may be used. 4. Do you sell hay or other crops from your pastures/fields? Yes No 5. Describe your irrigation practices & source of irrigation water. N/A, dryland SECTION E. NATURAL RESOURCE CONSERVATION (General) Production practices implemented in accordance with this subpart must maintain or improve the natural resources of the operation, including soil and water quality. Natural Resources: The physical, hydrological, and biological features of a production operation, including soil, water, wetlands, woodlands, and wildlife. Organic Production: A production system that is managed in accordance with the Act and regulations in this part to respond to site-specific conditions by integrating cultural, biological, and mechanical practices that foster cycling of resources, promote ecological balance, and conserve biodiversity. 1. Describe the following elements of your farm/ranch, such as type, quality, resource stability, etc. Include areas that extend beyond your boundaries, such as rivers and tree lines that could be affected by your management practices. Soil (type, erosion potential): Water (source, quality, concerns): Woodlands (treelines, bosque, hedgerow) & wetlands (seasonal lakes/ playas included): Wildlife observed on the farm & surrounding areas: 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 6 of 14

7 2. How are predators managed on your operation? fencing firearm housing livestock at night herd dogs Forest Service/ regulatory agency noise deterrents other: 3. List any conservation programs you are participating in: EQIP CRP/CSP Conservation District Farm Plan NRCS Farm Plan Other (specify): 4. Are any natural areas being restored/protected on your farm? (If yes, explain) 5. What practices do you use to conserve your natural resources and/ or support biodiversity? replace weedy areas with native plants windbreaks/treelines leave brush/ other cover pollinator plants provide water for wildlife wildlife friendly fences other: 6. How do you monitor the effectiveness of your resource conservation practices? photo monitoring soil testing use third party monitoring tools Farm log/ journal species surveys external conservation program other (specify): SECTION F. Livestock Flow Chart Please provide information regarding the flow of animals through your system. Include source of animals, living conditions for each stage of production and final destination of animals. This may be in a narrative form or submitted as a flow chart and must be for each flock or herd with a different flow. Refer to the example below and attach additional sheets as necessary. Flock #1 Chicks received from hatchery Brood for 3 weeks in house Moved to pens on pasture 1, 2 and 3 at 4 weeks Slaughter on site beginning week 8 Flock #1 sold on site on day of slaughter Flow chart and/or additional narrative: Attached 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 7 of 14

8 SECTION G. Origin of Livestock Organic livestock products must come from livestock under continuous organic management from the last third of gestation except poultry which must be under continuous organic management beginning no later than the second day of life. 1. Please check all methods of animal identification that you use on the ranch: Ear tag Ear notch Brand Paint Flock number Other (specify): 2. If you buy replacement animals, list all sources in the table below. Type of Animal Source (Name, Address or Phone) Org ani c (X) Example: Day old chicks Heritage Hatchery, 555 Main Street, Anytown NM. (505) X Maintain all receipts and organic certificates for purchased animals and have them available at your annual inspection. 3. Do you breed livestock or hatch chicks/poults on the farm? Yes No N/A 4. Have all animals (except poultry) been under continuous organic management since the last third of gestation? Yes No N/A 5. Have all poultry been under continuous organic management since the 2 nd day of life? Yes No N/A SECTION H. Slaughter , , , National Organic Standards require that slaughter stock must be under continuous organic management from the last third of gestation and comply with all feed, health care and living condition requirements, except that poultry must be under continuous organic management beginning no later than second day of life. 1. Do you slaughter or contract with slaughter facilities? N/A no slaughter If you slaughter, you must be a certified Organic Processor/Handler. Contact NMDA for details. If you contract with a slaughter facility, it must be Certified Organic. Please attach the Organic Certificate NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 8 of 14

9 Section I. Organic Feed Ration The National Organic Standards require that livestock producers provide livestock with a total feed ration composed of 100% organic agricultural products, including pasture and forage. This feed ration must be sufficient to meet nutritional requirements, including vitamins, minerals, protein and/or amino acids, fatty acids, energy sources and fiber for non-ruminants. 1. Provide the following information for all stages of livestock on your operation below. If feed is obtained from more than 1 supplier, you must fill out a Supplier List and attach it to this application. Supplier List attached Type of Feed Amount of Feed per Unit of Time Type of livestock # of Animals Grain Forage Other (supplements, salt, etc.) Grain Forage Other Example: Layers 1400 Layer Mash Pasture Scratch 450#/day Daily access Free fed You must have current organic certificates & Supplier List available at your annual inspection for all purchased feed. SECTION J. Livestock Health National Organic Standards require livestock producers to establish & maintain preventative livestock health care practices. When preventative practices & veterinary biologics are inadequate to prevent sickness, a producer may administer synthetic medications allowed under Any medications administered, whether allowed or prohibited, must be recorded on an animal health record. Withholding medical treatment from a sick animal is prohibited by the National Organic Standards. 1. Review the conditions that have/ could afflict your animals. Describe your preventative plan and treatment used if preventative plan is insufficient. Include treatments(s) used if preventative plan is not effective. Use additional sheets as necessary. Condition Experienced? Preventative Plan Example: Pecking yes Adequate Space Treatment (if prevention fails) Re-assess space and adjust flock Digestive Disorders (diarrhea) External Parasites Eye Problems Foot Problems Internal Parasites Pecking &/or Cannibalism 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 9 of 14

10 Reproductive Disorders Respiratory Diseases Skin or Feather Conditions Viruses Other (specify) 2. Do you administer vaccines? Yes No 2a. If Yes, are any of these vaccines genetically modified? Yes No know Don t List all vaccines used on your operation in the attachment Livestock Material Inventory 3. If an animal was treated with a prohibited material ( example: synthetic medicine or health care product), describe your plan and/or current practice for removing this animal from the organic market: 4. List the sources of water for livestock: River/stream/spring stock tank(s) filled by well Natural filled lakes, ponds, etc. Stock tank filled by other means (describe) Other: You must document that all animals treated with a prohibited material were removed from the organic market. 4. Are animals subject to physical alterations? Yes No 4a. If Yes, please provide the following information in the table below: Alteration Age Purpose How was pain/stress minimized Ex. Beak trimming Chicks Reduce injury Performed at young age 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 10 of 14

11 SECTION K. Egg Handling , , , Do you raise poultry or waterfowl for egg production? If No, skip to Section J Yes No 1a. If Yes, do you sell your eggs anywhere other than on your own physical farm location? Yes No 1b. If Yes, do you have a New Mexico Egg Dealers License or have you registered as an ungraded egg dealer? If no, please see Yes No Organic Certification cannot be granted for egg dealers unless you meet any applicable New Mexico license requirements. 2. Do you use new cartons for your eggs? Yes No 3. Do you use used cartons for your eggs? Yes No 3a. If Yes, were the used cartons from certified organic eggs? Yes No 4. Do you label your organic eggs? If Yes, please submit label proofs for approval before printing. Yes No NMDA is NOT responsible or liable for non-compliant or incorrect labels. SECTION L. PACKING, STORAGE, AND TRANSPORTATION requires that handling practices and procedures present no contamination risk to organic products from commingling with non-organic products or contact with prohibited substances. Packaging materials, bins, and storage containers must not contain synthetic fungicides, preservatives, or fumigants. Reusable containers that have been in contact with any substance in such a manner as to compromise the organic integrity cannot be used unless container has been thoroughly cleaned. Procedures used to maintain the organic integrity of ingredients or products (cleaning or lining) must be documented. 1. What type of containers are used to store organic products including eggs, hay, silage, meat, etc. (tubs, boxes, tote bags, silos, coolers, etc.)? 2. Are containers dedicated organic only? Yes No 2a. If No, how is contamination prevented? 3. Which type of storage is used for organic product such as meat, feed, hay, etc.? This includes short-term or overnight in tubs, coolers or refrigerators. N/A Product On site? Location & unit name /number Type (cooler, freezer etc.) Dedicated Organic? Yes No Yes No Yes No Yes No Yes No Yes No 4. How do you ensure organic products are not contaminated during storage and transport? 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 11 of 14

12 2. Do you store organic crops at your farm? If Yes, complete the table below. Yes No 3. Which type of storage is used for your organic crops? This includes short-term or overnight in tubs, coolers or refrigerators. N/A 4. How do you ensure organic crops are not contaminated during storage and transport? 5. List the harvest, storage, transportation and sales records you maintain. SECTION M. SALES INFORMATION 1. Do you or do you plan to export any products? Yes No 1a.If yes, please indicate to which countries. 2. List the following ways livestock & livestock products are sold: Local Market Organic Slaughter Facilities Retail Non-Organic Culls Other: 3. Below detail the amount and type of organic sales for Livestock/ Product Yield/ # sold Sale amount (to nearest dollar) Type of sale (market, retail, slaughter facility, etc.) Total Certified Organic Sales 2017 Section N. Recordkeeping National Organic Standards require organic producers to maintain records concerning the production, harvesting and handling of organic livestock and livestock products. These records must fully disclose all activities and transactions of the operation in sufficient detail to be readily understandable and auditable and must be available for inspection and copying. You are required to maintain records related to organic production for 5 years and have them available during inspections. Records include but are not limited to field history, maps, seeds, transplants, planting, fertilization, pest control, harvest, storage, transportation, livestock origin & births/hatching, feed, pasture, healthcare, medications, slaughter, egg gathering, storage, sales. 1. Be prepared to submit copies of all records requested by NMDA. 2. Be prepared to produce all records requested by your inspector at the time of inspection. Organic recordkeeping forms are available at RANCH OR BUSINESS NAME: RANCHER S NAME: 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 12 of 14

13 FEE SCHEDULE PART 1 OF 2 As a reminder to all applicants, cost share reimbursement is being handled by the United States Department of Agriculture (USDA) Farm Service Agency (FSA) now. Please contact your local county FSA agent for more information about the current requirements and processes of the Organic Cost Share Program. Please refer to index for more information about the Organic Certification Cost Share Program. All other inquiries, including applications must be submitted to FSA. Application Fee NEW Applicant Fee RENEWAL Applicant Fee Not Certified Organic by NMDA in 2018 Previously Certified Organic by NMDA in 2018 Application Fee = $ Renewal Fee = $ Application Fee = $ INSPECTION Fees: An hourly rate of $65 per hour, plus mileage and per diem will be charged for inspections Late Fee (for RENEWAL applications postmarked after the anniversary date of the operation) Renewals received 30 days after anniversary date Late Fee: $ Renewals received 60 days after anniversary date Late Fee: $ Renewals received 90 days after anniversary date Late Fee: $ Late Fee = $ Application Fee + Late Fee) = Total Fees = $ Business Name: 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 13 of 14

14 Authorized Representative Signature: Date: Fee Policy 1). Fees are NOT REFUNDABLE 2). Make checks Payable to NMDA 3). If new or additional fields or products are added after the annual inspection is complete, additional costs will be incurred. A cost estimate will be provided. o If a second inspection is necessary, you will be billed for the actual cost of the inspection and the actual cost of the desk audit ($65/hr) to complete the addition inspection. o In cases where no second inspection is required, you will be billed for the actual cost of the desk audit ($65/hr). o Payment must be received before the new or additional fields/products are certified organic and added to the Organic Product List and the Organic System Plan. Mailing Procedure Please mail Application, and Payment documents to: NMDA Organic Program 2604 Aztec Road NE Albuquerque NM Or application to organic@nmda.nmsu.edu 2019 NMDA Organic Non-Ruminant Livestock Application organic@nmda.nmsu.edu Page 14 of 14