2019 RUMINANT LIVESTOCK ORGANIC SYSTEM PLAN

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1 2019 RUMINANT LIVESTOCK ORGANIC SYSTEM PLAN Business Name: Applicant Name: Title: Phone: Preferred Contact: Phone Contact Name: Title: Phone: Preferred Contact: Phone Additional Contact: Title: Phone: Preferred Contact: Phone Website: Mailing Address: City: County: State: Zip Code: Business Information: Please provide a brief description of your business. Type: Individual (Sole Proprietorship) Individual Doing business as Corporation Limited Liability Company (LLC) Educational Institution/ Public Institution/ Non-profit General Partnership Please provide the physical address/location of the farm, with detailed driving directions from Albuquerque, NM to the site: Attachments: Map (required) Custom Service Statements Livestock Material Input List Labels Adjoining Land Use Statement Post-Harvest Form Crop application Feed additive documents Livestock Flow Chart (required) Slaughter facility Organic Certificate List of transitioning livestock List of purchased livestock Dry matter demand worksheets Supplier List NMDA Processing/ Handling application Other: 2019 NMDA Organic Ruminant Livestock Application Organic@nmda.nmsu.edu Page 1 of 16

2 Affirmation of Organic Applicant I,, as an authorized representative of [Business Name], depose and declare that I will: 1. Fully comply with all applicable organic production and handling regulations in accordance with Title 7 CFR Part 205 National Organic Program Rule. 2. Establish, implement and update annually an organic production or handling system plan that will be submitted to the New Mexico Department of Agriculture (NMDA). 3. Supply NMDA with all information required to verify compliance with the National Organic Program Rule. 4. Permit onsite inspections with complete access to the production or handling operation, including non-certified production and handling areas, structures, and offices by NMDA inspectors. These inspections may be announced or unannounced at the discretion of NMDA, or as required by the Administrator of the National Organic Program. 5. Maintain all records applicable to the organic operation for not less than five (5) years beyond their creation. 6. Allow authorized representatives of NMDA, or the US Secretary of Agriculture access to these records during normal business hours for review and copying to determine compliance with the National Organic Program Rule. 7. Submit to NMDA the applicable fees as described on the fee schedule, which is current at the time of payment (see page 20). 8. Immediately notify NMDA about any application, including drift, of a prohibited substance to any field, production unit, storage sites, facility, livestock, or part of an operation. 9. Immediately notify NMDA of any change in our certified operation or portion of it that may affect its compliance with the National Organic Program Rule, including additions or deletions of crops & fields; new inputs (fertilizers, pest control materials, processing aids, etc.); facilities; ingredients & products; changes to managers; responsible parties; contact information or address. 10. Understand that willful violation of organic rules and regulations may result in suspending or revoking your organic certification, and in extreme cases may lead to state and federal fines and penalties. 11. Understand that submitting this application in no way implies granting of certification by NMDA. 12. Understand that this form becomes a legally binding document upon submission to NMDA. Print Name: Title: Signature of Authorized Representative: Date: 2019 NMDA Organic Ruminant Livestock Application Organic@nmda.nmsu.edu Page 2 of 16

3 SECTION A. HARVEST, PACKING, STORAGE, AND TRANSPORTATION NOP requires that handling practices and procedures present no contamination risk to organic products from commingling with non-organic products or contact with prohibited substances. Packaging materials, bins, and storage containers must not contain synthetic fungicides, preservatives, or fumigants. Reusable bags or containers that have been in contact with any substance in such a manner as to compromise the organic integrity cannot be used unless the bag or container has been thoroughly cleaned. Procedures used to maintain the organic integrity of ingredients or products (cleaning or lining) must be documented. 1. Do you grow grain, silage, or other annual crops for feed? Yes No 1a. If Yes, you must fill out a 2019 Farm Crop Application. Attached 2. Do you store organic crops at your farm? If Yes, complete the table below. Yes No 2a. Which type of storage is used for your organic crops? This includes short-term/overnight in coolers, refrigerators, etc. N/A Crop On farm? Location & Unit Name/Number Type (bin, silo, ground, etc.) Dedicated Organic? Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 4. How do you ensure organic crops are not contaminated during storage and transport? 5. List the harvest, storage, transportation and sales records you maintain. 6. Do you import or export any products? Import Export N/A 6a. List all imported products and their country of origin. 6b. List all exported products and their country of destination. SECTION B. MAP 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu (a)(7) Page 3 of 16

4 Pasture Standard (a)(7) states that a pasture management plan must include (4) Location and size of pastures, including maps giving each pasture its own identification. SUBMIT A MAP that: Includes every organic field or pasture. Shows farm name, field or pasture name and acreage of each field or pasture. Shows borders & shape of each field or pasture. Identifies location of all crops and fallow land. Accurately shows land boundaries and organic buffer zones. Identifies all adjacent land use, such as other farms, roads, ditches, open range, etc. Location of wells, septic systems, etc. Accurately identifies all buildings and structures present. Indicates NORTH. Map attached SECTION C. PASTURE MANAGEMENT Requires ruminant livestock producers to have a functioning pasture management plan (see Section K). 1. Describe your pasture management plan. 2. Do you apply any materials to your pasture (such as manure, peripheral herbicide, fertilizer)? Yes No 2a. If Yes, please complete Addendum 5: Crop Material Inventory Attached 3. Do you seed any part or portion of your pasture to manage compaction, improve forage health, increase organic matter, etc.? Yes No 3a. Is the seed organic? Yes No 3b. If no, include an Organic Seed Search. Only non-gmo, untreated seeds found to be commercially unavailable organically may be used. Attached 4. Do you sell hay or other crops from your pastures/fields? Yes No 5. Describe your irrigation practices & source of irrigation water. N/A, dryland SECTION D. ORGANIC FEED & GRAZING requires that producers provide ruminant livestock with a total feed ration composed of organic agricultural products, including pasture and forage. To ensure a pasture based management system, ruminants (including dairy calves over 6 months old) must receive no less than 30% of Dry Matter Intake (DMI) from pasture during a 120 day designated grazing season based on Dry Matter Demand (DMD). Animals must remain on pasture for the remainder of the year and may not be confined for any length of time except for documented medical conditions approved by NMDA.. The entire feed ration must be sufficient to meet nutritional requirements and may include supplements and feed additives allowed on the National List ( & ) and approved by NMDA. Please see DMD/DMI worksheets here DMI Wkshts.pdf 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 4 of 16

5 1. Do you purchase organic feed, hay or silage? Yes No 1a. If Yes, please fill out Addendum 1, Supplier List (if you use feed from more than 1 supplier). Attached 2. Complete the table below with the days each month livestock grazing occurs: Month Jan Feb March April May June Days Grazing Pasture Month July Aug Sept Oct Nov Dec Days Grazing Pasture Total Days Grazing per year : = Length of Grazing Season 3. Please describe your method for calculating Dry Matter Demand and Dry Matter Intake.(At least 30% of the DMI must come from pasture during a designated 120 day grazing season) 4. Do you use any feed additives, such as salt blocks, minerals, or silage inoculants? Yes No 4a. If yes, List the materials on the Materials List and attach any new labels, list of ingredients, certifications, or other documentation indicating the material s approval status. 5. List and describe the feeding records you maintain for organic livestock: 6. List the sources of water for livestock: River/stream/spring stock tank(s) filled by well Natural filled lakes, ponds, etc. Stock tank filled by other means (describe) Other: 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 5 of 16

6 6. For each class and type of animal, list the number of animals, the Dry Matter Demand (DMD), the feed type, and amounts included in the total ration. Please figure all feed weights in pounds of dry matter (see Dry Matter attachments for help). Grazing Season animal class/ stage of production Example: dairy cow, lactating # of animals Total Dry Matter Demand (DMD) TYPE OF FEED AMOUNT OF FEED DMD /lbs. per day concentrate pasture other forage concentrate pasture lbs. Corn Pasture Silage lbs. 44 lbs. 4 lbs. other forage Non-Grazing Season animal class/ stage of production # of animals Total Dry Matter Demand (DMD) TYPE OF FEED AMOUNT OF FEED DMD /lbs. per day concentrate pasture other forage concentrate pasture other forage 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 6 of 16

7 SECTION E. NATURAL RESOURCE CONSERVATION (General) Production practices implemented in accordance with this subpart must maintain or improve the natural resources of the operation, including soil and water quality. Natural Resources: The physical, hydrological, and biological features of a production operation, including soil, water, wetlands, woodlands, and wildlife. Organic Production: A production system that is managed in accordance with the Act and regulations in this part to respond to site-specific conditions by integrating cultural, biological, and mechanical practices that foster cycling of resources, promote ecological balance, and conserve biodiversity. 1. Describe the following elements of your farm/ranch, such as type, quality, resource stability, etc. Include areas that extend beyond your boundaries, such as rivers and tree lines that could be affected by your management practices. Soil (type, erosion potential): Water (source, quality, concerns): Woodlands (treelines, bosque, hedgerows): Wetlands (seasonal lakes/ playas included): Wildlife observed on the farm & surrounding areas: 2. How are predators managed on your operation? fencing firearm housing livestock at night herd dogs Forest Service/ regulatory agency noise deterrents other: 3. List any conservation programs you are participating in: EQIP CRP/CSP Conservation District Farm Plan NRCS Farm Plan Other (specify): 4. Are any natural areas being restored and/or protected on your farm/ranch? (If yes, explain) 5. What practices do you use to conserve your natural resources and/or support biodiversity? replace weedy areas with native plants windbreaks/treelines maintain brush/other cover foliage pollinator plants provide water for wildlife wildlife friendly fences other: 6. How do you monitor the effectiveness of your resource conservation practices? photo monitoring soil testing use third party monitoring services farm log/journal species surveys external conservation program other (specify): 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 7 of 16

8 SECTION F. SPLIT AND PARALLEL PRODUCTION Split production is growing different organic and non-organic crops/livestock on the same farm. Parallel production is growing the same crops/livestock organically and non-organically (or when crop/livestock are visually identical). Procedures must be in place to prevent contamination and commingling of livestock. Records verifying that steps have been taken to prevent contamination of organic livestock and prevent commingling of organic & non-organic livestock must be available during inspection. 1. Does your farm produce organic and non-organic crops and or livestock? Yes No If No, skip to Section H. 1a. If your farm produces organic and non-organic crops, please fill out a farm application. If your farm produces non-organic crops, but no organic crops, please list the non-organic crops below (#2). 2. List each non-organic crop grown (including crops harvested from buffer zones) and non-organic livestock. Non-organic CROP Total Acres Parallel or Split Production? Non-organic LIVESTOCK (include breed) Total Head Parallel or Split Production 3. Do you use the same equipment on your organic and non-organic crops and/or livestock? Yes No 3a. Does your farm business provide custom service work for non-organic operations? Yes No (seeding, spraying, laser leveling, harvesting, baling, hauling, etc.) 3b. If yes, list equipment, & describe how equipment is cleaned or purged before use on organic crops and how this is documented. 4. How do you identify crops/livestock as organic? (includes signs, tags, labels, etc. through all phases of production through sale) 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 8 of 16

9 7. How do you keep organic and non-organic crops/livestock separate? (Please include all phases of production through harvest and sale). SECTION G. LIVESTOCK FLOW CHART Please provide information regarding the flow of animals through your system. Include source of animals, living conditions for each stage of production and final destination of animals. This may be in a narrative form or submitted as a flow chart. Refer to the example below and attach additional sheets as necessary. Calves born on farm Raised in hutches for 12 weeks Calves pastured at 12 weeks Steers to slaughter at 18 months Heifers bred at 18 months Cows move into milking rotation Flow chart and/or additional narrative: Flow Chart attached SECTION H. LIVESTOCK TYPE & ORIGIN requires that livestock products intended for sale as organic must be from livestock under continuous organic management from the last third of gestation; except that milk or milk products which will be marketed as organic must be from animals that have been under continuous organic management beginning no later than one (1) year prior to the production of the milk or milk products. 1. Please check all methods of animal identification that you use on the ranch: Ear tag Ear notch Collar Brand Tattoo Paint Other 2. Do you raise organic livestock for slaughter? If No, skip to question #3. Yes No 2a. If Yes, have all slaughter animals been under organic management from the last third of gestation? Yes No 2b. Do you slaughter or contract with slaughter facilities N/A no slaughter If you slaughter, you must be a certified Organic Processor/Handler. Contact NMDA for details. If you contract with a slaughter facility, it must be Certified Organic. Please attach a current Organic Certificate. 3. Do you produce organic dairy livestock? If No, skip to question #8. 4. Are you currently milking for organic production? If Yes, you also must complete an organic processor system plan. Contact NMDA for an application packet. Yes Yes No No 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 9 of 16

10 5. Do you sell bulk milk to a bottler or do you bottle your own? 5a. If you sell milk to a bottler, under what label is your milk sold? 6. Have all organic dairy animals been under continuous organic management beginning no later than one (1) year prior to the production of the milk or milk products? Yes No 7. Are you currently converting non-organic animals to organic dairy production? Yes No 7a. If Yes, list the date(s), stage of production, and livestock ID for all animals converting to organic. Attach an extra sheet if necessary: Attached Livestock Identification Numbers Stage of Production Date Began Organic Management 8. Are culled livestock slaughtered as organic? ( see #2 above) Yes No 8a. If Yes, have the culled animals been under organic management from the last third of gestation? Animals transitioned to organic milk production may NEVER be slaughtered as organic. Cull and other herd loss records must be available at time of inspection. Yes 9. List the certified organic slaughter facility that you use or plan to use to process your organic livestock. Please submit the current organic certificate. not applicable No All organic meat products sold as organic MUST be processed at a Certified Organic processing / handling facility. 10. Do you purchase animals from outside sources? If no, skip to question #11 Yes No 10a. If Yes, are they organic or non-organic? Organic Non-Organic 10b. If Yes, list the livestock, the supplier, and the certification agency. Attach an extra sheet if necessary. Attached Purchased Livestock Supplier Certification Agency 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 10 of 16

11 11. What records are maintained for individual animals, and what information do they contain? 12. Do records track individual animals through all stages of production? Yes No 12a. If No, describe how your records verify that livestock are eligible for organic production: SECTION I. HOUSING requires that a producer provide living conditions which accommodate the health and natural behavior of the animal, including daily management on pasture during the grazing season and year round access to the outdoors, shade, shelter, exercise areas, fresh air, clean water, sunlight and clean dry bedding. Temporary confinement is allowed for specific reasons. 1. Are animals provided year round access to the outdoors? Yes, always Yes, except for No temporary confinement 2. Are animals on pasture every day throughout the grazing season? Yes, always Yes, except for No temporary confinement If Yes always, skip to Question #3. 2a. If No, briefly explain: 2b. If Yes, except for temporary confinement, check which reasons for confinement apply to your operation and complete the column questions for each reason for confinement checked. Allowed Reasons for Temporary Confinement (Restrictions) Type/Class of Livestock Duration of Confinement Specific Reason Inclement weather Animals stage of life (does not include lactation) Health, safety, or well-being of the animal Risk to soil and water Healthcare (does not include lactation nor the various life stages) Sorting and shipping of livestock Breeding (may only deny pasture through conception) 4-H, FFA & Fairs (1 week before demonstration, through event and 1 day after) Lactation (may deny pasture for 1 week after lactation) Birthing (3 weeks prior & 1 week after) Dairy calves (up to 6 months provided that confinement allows for lying, standing, stretching and free movement, but may not be individually housed after 6 months) Milking (short daily periods; cannot be used to deny pasture) 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 11 of 16

12 3. What type of shelter is available? Natural - trees, canyons, etc. Structural - barn, parlor, canopies, etc. 3a. Indicate which conditions are addressed by the shelter provided (check all that apply). Shelter from inclement weather Shade Air circulation Suitable temperature levels Reduction of potential for injury Other: 4. Do you provide bedding for your animals? Yes No 4a. If Yes, please list the type of bedding: 4b. Do you buy or produce the bedding? 4c. Is the bedding edible? Yes No 4d. If you buy the bedding, is it certified organic? If Yes, you must have a current organic certificate available at your inspection. Yes SECTION J. LIVESTOCK HEALTH CARE National Organic Standards require livestock producers to establish & maintain preventative livestock health care practices. When preventative practices & veterinary biologics are inadequate to prevent sickness, a producer may administer synthetic medications allowed under Any medications administered, whether allowed or prohibited, must be recorded on an animal health record. All medical treatments, vaccines, solutions, etc. must be approved by NMDA. Please list ALL below or add as attachment. Antibiotics are prohibited. Withholding medical treatment from a sick animal is prohibited by the National Organic Standards. 1. Which conditions afflict, or could inflict, your livestock? Digestive disorders (diarrhea, bloat, scours, etc.) External parasites Eye conditions (pink eye, etc.) Hoof conditions (hairy heel wart, foot rot, etc.) Internal parasites Metabolic disorders (milk fever, ketosis) Mastitis Poisoning or toxins Reproductive disorders Respiratory diseases Skin conditions Other (specify) 3. List any animals that have been treated with a prohibited material within the previous 12 months in the table below (use additional sheets as necessary): Animal ID Date Material /Medication Reason for Use Preventative Practice Example- #14 5/17/2009 Tylan Pneumonia Adequate housing and nutrition No 3. If an animal were to be treated with a prohibited material, please describe your plan for removing this animal from the herd and organic market: 3a. How is this documented? 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 12 of 16

13 4. Please list all physical alterations performed (dehorning, tail docking, etc.) and why. This must be documented in your records. SECTION K. SALES INFORMATION 1. Do you or do you plan to export any products? Yes No 1a.If yes, Indicate to which countries. 2. Please list the following ways livestock is sold: Livestock Auctions Organic Slaughter Facilities Dairy Replacement Stock Sales Non-Organic Culls Other: Livestock (Include Identification) Yield or # sold Sale amount (to nearest dollar) Auctions Type of Sale Dairy Stock Slaughter Facilities Total Certified Organic Sales 2018: SECTION I. RECORDKEEPING National Organic Standards require organic producers to maintain records concerning the production, harvesting and handling of organic livestock and livestock products. These records must fully disclose all activities and transactions of the operation in sufficient detail to be readily understandable and auditable and must be available for inspection and copying. You are required to maintain records related to organic production for 5 years and have them available during inspections. Records include but are not limited to field history, maps, seeds, transplants, planting, fertilization, pest control, harvest, storage, transportation, livestock origin & birth, transition, feed, DMI & pasture, healthcare, medications, confinement, milking, slaughter, sales. 1. Be prepared to submit copies of all records requested by NMDA. 2. Be prepared to produce all records requested by your inspector at the time of inspection. BUSINESS NAME: Organic recordkeeping forms are available at APPLICANT S SIGNATURE: 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 13 of 16

14 FEE SCHEDULE As a reminder to all applicants, cost share reimbursement is being handled by the United States Department of Agriculture (USDA) Farm Service Agency (FSA) now. Please contact your local county FSA agent for more information about the current requirements and processes of the Organic Cost Share Program. Please refer to index for more information about the Organic Certification Cost Share Program. All other inquiries, including applications must be submitted to FSA. Application Fee NEW Applicant Fee RENEWAL Applicant Fee Not Certified Organic by NMDA in 2018 Previously Certified Organic by NMDA in 2018 or before Application Fee = $ Renewal Fee = $ Application Fee = $ INSPECTION Fees: An hourly rate of $65 per hour, plus mileage and per diem will be charged for inspections Late Fee (for RENEWAL applications postmarked after the anniversary date of the operation) Renewals received 30 days after anniversary date Late Fee: $ Renewals received 60 days after anniversary date Late Fee: $ Renewals received 90 days after anniversary date Late Fee: $ Application Fee + Late Fee) = Total Fees Late Fee = $ $ Business Name: Authorized Representative Signature: Date: 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 14 of 16

15 Fee Policy 1). Fees are NOT REFUNDABLE 2). Make checks Payable to NMDA 3). If new or additional fields or products are added after the annual inspection is complete, additional costs will be incurred. A cost estimate will be provided. o If a second inspection is necessary, you will be billed for the actual cost of the inspection and the actual cost of the desk audit ($65/hr) to complete the addition inspection. o In cases where no second inspection is required, you will be billed for the actual cost of the desk audit ($65/hr). o Payment must be received before the new or additional fields/livestock are certified organic and added to the Organic Product List and the Organic System Plan. Mailing Procedure Mail Application and Fee Payment documents to: NMDA Organic Program 2604 Aztec Road NE Albuquerque NM Or application to organic@nmda.nmsu.edu 2019 NMDA Organic Ruminant Livestock Application organic@nmda.nmsu.edu Page 15 of 16

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