JOB DESCRIPTION. THEMATIC COORDINATOR FOR AGRICULTURE AND FORESTRY PROTEGE PROJECT Climate Change and Environmental Sustainability Programme (CCES)

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1 JOB DESCRIPTION Job title: Work unit: Location: Reporting to: Direct report: Purpose of the role: THEMATIC COORDINATOR FOR AGRICULTURE AND FORESTRY PROTEGE PROJECT Climate Change and Environmental Sustainability Programme (CCES) Nouméa PROTEGE project manager None Date: December 2018 The Thematic Coordinator for Agriculture/Forestry coordinates all the activities of the PROTEGE project implemented on the Expected Result No 1 (agriculture and forestry). Organizational Context and Organization Chart PROTEGE is an integrated project aimed at reducing the vulnerability of human and natural systems to the impacts of climate change by increasing adaptability and resilience. It also targets activities for the sustainable management, conservation and use of biological diversity and its components as well as water resources. It is financed by the 11th European Development Fund (EDF) for the benefit of the territories of French Polynesia, New Caledonia, Wallis & Futuna and Pitcairn, over a period of 4 years. In the face of climate change, the overall objective of the project is to build a sustainable and resilient development of the economies of the Overseas Countries and Territories (OCTs) building upon biodiversity and renewable natural resources. The first specific objective aims to enhance sustainability, climate change adaptation and autonomy of the key economic activities in the primary sector. It is broken down into two expected results: Expected Result 1: The agro-ecological transition is carried out for agriculture, in particular organic farming, adapted to climate change and respecting biodiversity; forest resources are managed in an integrated and sustainable way. Expected Result 2: The reef resources and aquaculture are managed in a sustainable manner, integrated and adapted to island economies and climate change. The second specific objective is to enhance the security of ecosystem services by preserving water resources and biodiversity. It is broken down into two expected results: Expected Result 3: Water is managed in a way that is integrated and adapted to climate change Expected Result 4: Invasive alien species are managed to enhance the protection, resilience and restoration of ecosystem services and terrestrial biodiversity. Page1

2 This project has an overall budget of EUR 36 million for the period , of which EUR 30.5 million is implemented by the Pacific Community (SPC) as the main implementation and coordination organisation and EUR 5.5 million by SPREP, the codelegatee. The language of the project is French. Key Result Areas (KRAs): The position of Thematic Coordinator for Agriculture/Forestry of the PROTEGE project includes the following main functions or key result areas: Monitors and coordinates the activities of the KRA1 at the level of the 4 OCTs, including the reporting and follow-up of the contractual and administrative components Facilitates exchanges between the different stakeholders of the KRA1 within each OCT in coordination with the territorial Coordinator and the lead Animates and coordinates inter-octs network for the KRA1 Ensure synergy and integration of the project results with the projects and Agriculture/forestry Pacific networks A general description of the skills required in the above areas of intervention is provided below. Jobholder is accountable for 1- Development and management of the project, in collaboration with the project team and the KRA1 leaders ( chefs de file ) In connection with and with the support of the KRA1 leaders, territorial coordinators and SPC LRD (Land and Resources Division), carry out an inventory, identify the actors, draw up the action plans (annual and multiannual), draw up the logical framework, the project monitoring and evaluation process and any other strategic plan relating to the implementation of the project KRA1 and in accordance with the objectives of the project. Jobholder is successful when The action plans are drawn up, the logical framework validated by the EU with its indicators Page2

3 For the KRA1, supports the administrative and financial follow-up of the implementation of the plans, activities and budgets of the project operators and partners in accordance with the requirements of the CPS and the donor For the implementation of the KRA1 : identifies the partners, proposes appropriate contractual arrangements and monitors their implementation, in relation to the CPS divisions, KRA1 leaders and the territorial coordinators of the territories Coordinates, supervises and ensures the involvement of KRA1 stakeholders, operators, partners and leaders, in accordance with the requirements of SPC and the donor Participates, with its technical input on agriculture and forestry, in the preparation of project activity reports for the KRA1 Supports the territorial coordinators for the organisation of EU-funded evaluations Provide recommendations to use external inputs and to mandate specialized consultants or technicians from LRD/SPC and contributes to the drafting of the terms of reference of consultants, if applicable Organise the technical assessments planned for the project Supports the Project Manager for the implementation of the thematic activities in Pitcairn 2 -Strategic expertise and coordination of regional cooperation between territories and with the region Coordinates and provides strategic expertise on the 5 axes of the activities of the KRA1 for the project: - Development of sustainable agro-ecological systems and organisation of the transfer to farmers networks - Coordination of management policy integrated forest and agro-forestry management policy by massif - Structuring and sustaining the sectors of organically certified products from the wood and coconut sectors - Integration of agro-ecology products into pacific food systems - Set up a sustainable regional platform for technoeconomic exchanges Ensures good integration of the activities of the 3 KRA1 leaders in the project, working closely with the 3 territorial technical coordinators recruited by the latter in New Caledonia, French Polynesia and Wallis and Futuna Impulse and organises cooperation, dissemination of information and comparative analysis among the 4 OCTs for all activities carried out under the KRA1 Organise all the regional activities of the project on the topic (seminar, regional workshops, calls for projects, Administrative and financial follow-up is ensured The partners are identified and the arrangements for implementing the project are in place Technical coordination of all partners is ensured Project activity reports are provided Assistance by territorial coordinators is ensured Consultants are mandated Assessments are organised The project manager is assisted at his/her request Technical and strategic expertise is provided for the proper implementation of the project The activities of the main members are coordinated The 4 OCTs work in close cooperation and cooperation is optimal. Page3

4 etc.) together with the KRA1 leaders and territorial coordinators Coordinates the pilot farm network, in relation to the partners, the project team, and the territories In conjunction with the territorial coordinators and the three other thematic coordinators, research and strengthens synergy with the other project deliverables (fisheries and aquaculture, water, and invasive species) ) to be part of a integrated management approach and maximize impacts Ensures the dissemination and ownership of the concepts and approaches developed under the project in the region, with particular reference to the ACP countries Coordinates the PROTEGE project with the other regional programmes on the same themes (including the LRD Pillars 2 and 3 "Sustainable Forest and land management" and "sustainable agriculture"; the integrated Programme on agriculture in the Atolls "Atoll agriculture for Food and Nutrition Security"; EDF 11-ACP Initiative on Trade Facilitation "Trade facilitator"; CFIA-AF initiative on cocoa, etc.)lrd, EDF 11-ACP Trade Facilitation initiative, etc) Proposes partnerships and facilitates relations with other Pacific region projects and networks (eg. POETCOM), in connection with the objectives of the KRA1 Organizes the technical audit planned by the project Promotes a participatory approach in relation to the different stakeholders of the Territories 3- Communication, awareness raising of project activities, capitalisation in the 4 OCTs The regional activities of the project are organised The pilot farm network is coordinated The horizontal nature of the KRA1 shall be ensured together with the other components. The project is known and integrated into other Pacific projects and networks The technical audit are organized The participatory approach is promoted Ensures a bibliographic watch and monitoring of regional and international events on sustainable agriculture and agro-forestry in the 4 OCTs and the Pacific In liaison with the communication officer and in coordination with the territorial coordinators, and within the framework of the communication plan, contributes to the project's communication activities by valuing the results of the KRA1 Participates in the preparation of the articles and communication products of the project At the instigation of the Territorial Coordinator, contributes to briefings notes and, if necessary, participates in the sharing meetings with officials and territorial partners Promotes a learning approach that takes advantage of the lessons learned in the projects (notably INTEGRE), particularly in terms of implementing rules and results achieve Literature monitoring is ensured The communication on the project is implemented in the Territory Articles and notes are written Lessons learned from previous projects are taken into account Page4

5 The above performance requirements are provided as a guide only. The precise performance measures for this job will need further discussion between the jobholder and the supervisor as part of the performance development process. Most challenging duties typically undertaken The most challenging duties typically undertaken include: Coordinating a high number of actions with many partners Ensuring the regular involvement of the different partners in the 4 territories Promoting the effective ownership of the approaches and outcomes of the project by the various partners; Ensuring that the administrative modalities and processes are fully in line with EU, SPC and SPREP requirements Link with ACP and other Pacific countries projects, networks, initiatives Functional and interpersonal skills Key internal and /or external contacts Externally: KRA 1 leaders in the 3 territories and in particular the 3 territorial thematic coordinators recruited by the latter Stakeholders from the region on the topic of agriculture and agroforestry (regional organizations, NGOs, associations, experts, etc.) Administrations of the countries and territories involved in the project Technical experts and regional project partners Project donor (EU) and codelegates (SPREP) Consultants and providers ACP networks, partners and projects on the theme Internal: PROTEGE team (11 persons) CCES Programme Team, including the Director and his/her assistant SPC services (finance, procurement, travel, IT, translation/interpreting, publications/printing, mail, library) SPC Divisions (LRD, Poetcom, FAME, GEM) Nature of the contact most typical s and telephone in French and English Mainly s and regular meetings (for training/follow-up at the time of reporting) Participation in workshops Negotiation, strengthening cooperation, reporting, assistance, advice Dialogue, explanation, collaboration, clarification and support Exchange of information, dialogue, advice, facilitation, explanation, courtesy s: requests/sending forms daily collaboration by and telephone, in English and French Direct exchanges (with staff based in Nouméa) Participation in training, meetings and seminars Level of delegation: The jobholder has no power under the SPC Manual of delegation of power. Page5

6 Personal specification This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what the current position holder has.) This may be a combination of knowledge / experience, qualifications or equivalent level of learning through experience or key skills, attributes or job specific competencies Qualifications Very important: Desirable: A post graduate degree in the agricultural field, an Degree in natural resource management or agronomist or equivalent equivalent Knowledge and Experience Very important: Desirable: 10 years of significant experience in the field,, including at least 2 years in managing development Experience of EU funded projects projects Strategic understanding of sustainable Experience in managing international or regional development issues in Oceania and especially in projects with many stakeholders (e.g. development, the territories management and financial monitoring) Experience in designing, coaching of technical support oriented towards sustainable agriculture, improvement of agricultural income and adaptation to climate change Knowledge of the RITA network Experience in management and animation of stakeholders networks and stakeholders involvement: dissemination of information, transfer, feedback Knowledge of the agricultural context and of the actors in the OCTs Knowledge of agronomy in hot regions, tropical agroforestry and livestock Polyculture Knowledge of the organic sector in the region (OCTs and ACPs): its actors, tools and markets Speak and write French and English fluently Key competences/personal qualities/specific skills The levels below are characteristic of what can be expected to be 100 % efficiency. Expert Understanding of agroecology, actions and levers for the development of sustainable agriculture (pesticides reduction, valorization of organic matter, role of agroforestry, local feeding of animal sectors, etc.) Understanding the challenges of climate change and the issues for the Pacific agriculture Coordination of cross-cutting issues with a large number of stakeholders Ability to animate a regional network Management and implementation of projects Page6

7 Affinity for teamwork, with good communication and analytical skills Knowledge of Pacific agriculture: diversity of agricultural systems, sociology and diversity of farmers, streams, etc Advanced Experience in building partners capacities Ability to work independently and take initiatives Be able to propel new approaches and design innovative solutions, have a spirit of initiative Ability to organize its priorities and working time Perfect ease of human relations at work Knowledge of the OCTs, the Pacific and SPC Working Knowledge Knowledge of Pacific agriculture: diversity of agricultural systems, sociology and diversity of farmers, knowledge of the sectors Basic Technical knowledge of agriculture in the broadest sense Knowledge of actors of agro-ecology and organic agriculture outside the Pacific to develop exchanges, networks and expertise Ability to work effectively and diplomatically with different actors, internal and external stakeholders Experience in organizing, facilitating and conducting events (workshops, seminars, conferences) Key behaviours All agents are assessed against the following key behaviour in the performance improvement process: Change and Innovation Embraces and actively contributes to change, demonstrates innovation and initiative, anticipates emerging issues and looks for ways to improve work practices. Interpersonal Skills Actively shares information with appropriate people and where necessary, checks for understanding. Oral and written communications are clear, courteous and concise. Listens and respects the views of others. Teamwork Actively cooperates and collaborates with others within own team and the wider organisation as appropriate to further common goals, and delivers on personal commitments. Promotion of Equity and Equality Demonstrates attitudes and behaviours that value, respect and protect diversity. Actively promotes equity (relating to distribution) and equality (relating to non-discrimination) in relation to gender, culture, disability and other differences. Judgement Approaches a task/problem in a sensible way, identifies opportunities/anticipates problems and risks and is decisive. Gives sound advice. Seeks assistance if necessary. Building Individual Capacity Page7

8 Seeks opportunities for continuous personal and professional growth and applies knowledge to the development of best practice in the workplace. Personal Attributes Strong commitment High level of professional integrity and ethics Open-minded and friendly demeanor Knowing how to identify the difficulties and resolve them Knowing how to plan multiple activities while respecting deadlines Multitasking abilities Awareness of deadlines and priorities Ability to anticipate and manage stress Availability to help colleagues in the team Good communication and teamwork skills Changes to the job description From time to time, it may be necessary to consider changes in the job description in response to the changing nature of the work environment - including technological requirements or statutory changes. Such change may be initiated as necessary by SPC. This Job Description may also be reviewed as part of the preparation for performance planning for the annual performance cycle. Approved: Head/hierarchical superior Date Employee/e Page8