New Mexico Department of Agriculture, Organic Program 2017 APPLICATION FOR ORGANIC CERTIFICATION RUMINANT LIVESTOCK cattle, sheep, goats, etc.

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1 New Mexico Department of Agriculture, Organic Program 2017 APPLICATION FOR ORGANIC CERTIFICATION RUMINANT LIVESTOCK cattle, sheep, goats, etc. RANCH OR BUSINESS NAME: COUNTY: RANCHER S NAME: PHONE NUMBER: TITLE: CONTACT NAME (IF DIFFERENT FROM ABOVE): PHONE NUMBER: TITLE: FOREMAN/ MANAGER (IF DIFFERENT FROM ABOVE): PHONE NUMBER: TITLE: MAILING ADDRESS : CITY: STATE: ZIP CODE: PHYSICAL ADDRESS/ LOCATION OF RANCH: CELL PHONE NUMBER (IF DIFFERENT FROM ABOVE): ALTERNATE PHONE NUMBER: FAX NUMBER: ADDRESS: WEBSITE: BUSINESS INFORMATION : INDIVIDUAL (SOLE PROPRIETORSHIP) INDIVIDUAL DOING BUSINESS AS CORPORATION LIMITED LIABILITY COMPANY (LLC) EDUCATIONAL INSTITUTION / PUBLIC INSTITUTION / NONPROFIT GENERAL PARTNERSHIP COOPERATIVE OTHER (PLEASE LIST): 2016 GROSS SALES: 2017 ESTIMATED GROSS SALES: 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 1 of 24

2 New Mexico Department of Agriculture, Organic Program AFFIRMATION OF ORGANIC APPLICANT I, as an authorized representative of [Business Name] depose and say that I will: 1. Fully comply with all applicable organic production and handling regulations in accordance with Title 7 CFR Part 205 National Organic Program Rule. 2. Establish, implement, and update annually an organic production or handling system plan that will be submitted to New Mexico Department of Agriculture (NMDA). 3. Supply NMDA with all information required to verify compliance with the National Organic Program Rule. 4. Permit on-site inspections with complete access to the production or handling operation, including noncertified production and handling areas, structures, and offices by NMDA inspectors. These inspections may be announced or unannounced at the discretion of NMDA or as required by the Administrator of the National Organic Program. 5. Maintain all records applicable to the organic operation for not less than five (5) years beyond their creation. 6. Allow authorized representatives of NMDA, or the US Secretary of Agriculture access to these records under normal business hours for review and copying to determine compliance with the National Organic Program Rule. 7. Submit to NMDA the applicable fees as described on the fee schedule which is current at time of payment. 8. Immediately notify NMDA about any application, including drift, of a prohibited substance to any field, production unit, site, facility, livestock, or part of an operation. 9. Immediately notify NMDA of any change in our certified operation or portion of it that may affect its compliance with the National Organic Program Rule, including: additions or deletions of crops & fields; new inputs (fertilizers, pest control, processing aids, etc); facilities; ingredients & products; changes to managers or responsible parties; contact information and address. 10. Understand that willful violation of organic rules and regulations may result in revoking of organic certification and in extreme cases may lead to state and federal fines and penalties. 11. Understand that submitting this application in no way implies granting of certification by NMDA. 12. Understand that this form becomes a legally binding document upon submission to NMDA. SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE: PRINT NAME: TITLE: 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 2 of 24

3 New Mexico Department of Agriculture, Organic Program If you were Certified Organic in 2015, please report your 2015 ORGANIC SALES & YIELDS Sales include CSA, farmer s markets, restaurants, on-farm stands, distributors, grocery stores, internet, etc. Please list all products separately (beef - whole, sides or cuts, hay, etc.). Must include sales of live organic animals. CROP YIELD ACRES example: native grass hay 450 tons 300 $ SALES (rounded to nearest dollar) LIVESTOCK YIELD HEAD example: lamb 3375 lb meat 75 $ live heifers n/a 68 SALES (rounded to nearest dollar) Total Certified Organic Sales 2015 Percentage Type of Sales Number of Type of Employee of Sales employees % Farmers Markets Permanent Full Time Employees % On-Farm Sales Permanent Part Time Employees % CSA (Community Supported Agriculture) Seasonal Employees % Wholesale % Restaurant Marketing & Jobs - Help us show the importance of % Retail Stores organic farming in New Mexico s economy. % Other please specify: 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 3 of 24

4 FIELD HISTORY & MAPS COMPLETE THE FIELD HISTORY BELOW FOR EACH FIELD FOR ALL FOUR YEARS (a) Field name /number must match your maps. (b) Location (Township, Range, Section or physical address) required. (c) Material input = fertilizer, pest control, manure, etc. (d) Four years (two pages) of field history must be completed. Check if NOT certified in 2015 Farm/Field Name and/or Number + Location (address or Township, Range, Section) Acres 2017 crops 2017 material inputs 2016 crops 2016 material inputs CONTINUED NEXT PAGE 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 4 of 24

5 CONTINUE FROM PREVIOUS PAGE Farm/Field Name and/or Number + Location (address or Township, Range, Section) Acres 2015 crops 2015 material inputs 2014 crops 2014 material inputs PLEASE ADD TOTAL ACRES HERE 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 5 of 24

6 Updated maps are required EACH year; use this sheet or equivalent SUBMIT A MAP that: (a) Matches your Field History on page #5. (b) Includes every organic farm/field (c) Shows farm name, field name & acreage of each field. (d) Shows borders & shape of each field. (e) Identifies location of crops and fallow land. (f) Accurately shows land boundaries and organic buffer zones. (g) Identifies all adjacent land use, such as other farms, roads, ditches, open range, etc. and (h) Indicates NORTH. Attachment (check if map is attached rather than detailed below) 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 6 of 24

7 SECTION A. GENERAL INFORMATION , National Organic Standards 7 CFR 205 require an organic system plan that is verified and approved by an accredited certifying agent. A certified operation must update this system plan on an annual basis in order to verify continued compliance. Please remember that your plan may change. Changes or updates must be approved by NMDA prior to implementation. Submit changes and updates by , letter or fax. Keep copies of all applications, forms and documents you submit to NMDA. Organic recordkeeping forms are available at 1. Please provide a complete list of livestock, products and crops you want to certify in This will be used to prepare your Organic Product List. (Examples: native pasture, wheat, alfalfa, sorghum silage, heifers, calves, lambs, cuts of meat, milk, etc.) You may not sell new products (products not certified organic in 2015) as organic until they appear on your 2017 Organic Product List. Animal Class/ Stage of Production Number of Head Crops Example: dairy cow, lactating 56 Example: native pasture Example: Haygrazer, silage, and hay 2. Please check the boxes that apply to your operation: Meat Milk: Please also submit NMDA Organic Processor/Handler Application. Wool Living livestock for sale Feed/hay: for your own livestock for sale Pasture/Forage Other Field crops for human consumption: Please submit NMDA Organic Crop Application. Poultry, eggs, hogs, rabbits: Please submit NMDA Organic Non-Ruminant Livestock Application. 3. Please provide detailed directions to your operation: 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 7 of 24

8 CERTIFICATION SUMMARY ORGANIC SYSTEM PLAN RUMINANT LIVESTOCK PRODUCERS 4. Are you also producing any of the following? Yes No Organic crops for human consumption Milk/Cheese Organic non-ruminant livestock (chickens, pigs, etc.) If Yes, you must also complete a separate application for each - please contact NMDA. 5. Have you ever previously applied for organic certification? 5b. If Yes, please list the year(s) and certifying agency to which you applied. Yes No 6. Are you currently certified organic or have you ever been certified organic? Yes No 6a. If Yes, please list the name of the certifying agency and the year(s) certified by that agency. 7. Have you ever been denied certification or had your certification suspended or revoked? Yes No 7a. If Yes, please list the name of the certifying agency, the year(s), and describe the circumstances. Please attach copies of Notice of Denial of Certification and/or Notice of Noncompliance; description and evidence of your corrective actions. 8. If currently certified by NMDA, were issues noted or has information been requested that is still outstanding? (See your last correspondence from NMDA). 8a. If Yes, please note issues or information requested and how you have resolved the issue. Yes No CHAIN OF CUSTODY 9. When do organic products leave your CUSTODY? At point of sale --retail /wholesale At harvest Other (please specify): 9a. When do organic products leave your OWNERSHIP? At point of sale --retail /wholesale At harvest Other (please specify): 10. Are you hired or contracted by another operation to grow organic crops? Yes No 10a. If Yes, please provide the name of the operation (processor, grower, dairy, marketing company) and the details of the contract. (Please note any areas to which you are not the responsible party e.g. seed selection, planting/harvest, herd management). 11. Do you hire or contract custom services during production, handling or storage or organic crops? (Examples tractor work, transportation, harvest, etc.) Yes No 11a. If Yes, list the business(s), service, contact information, and submit a Custom Service Compliance Statement as appropriate NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 8 of 24

9 SECTION B. SEEDS, ANNUAL TRANSPLANTS, AND SEEDLINGS requires that producers use organically grown seed, annual seedlings and planting stock (even when these are provided from a contract-buyer). Annual transplants must be certified organic to produce an organic crop. Non-organically produced untreated seeds & planting stock (potatoes, garlic, perennials, etc.) may be used only if organic forms are not commercially available. Commercially available means that it is available in the form, quality, and quantity required to fulfill an essential function. Seed and Planting Stock Search Documentation: 1) You may use non-organic untreated seed and planting stock only when organic is not commercially available and only if you document which companies and/or individuals were contacted in your search for organic seed and planting stock. 2) At least three documented searches are required. 3) Searches must include suppliers who might reasonably be expected to have organic product. For example, checking only with three local feed stores is not considered a valid search since such suppliers do not normally carry organic products. 4) Cost is not a consideration. 5) In certain cases, specific varieties or qualities are needed. For example, organic alfalfa seed or organic tomato seed may be available but not of the particular variety required for your climate or your market. It is your responsibility to submit clear & convincing evidence that available organic varieties are not a viable substitute. All non-organic seed & planting stock must be documented as: Not Genetically Modified & Untreated with Prohibited Substances SEEDS, TRANSPLANTS & PLANTING STOCK N/A No Seeds, Planting Stock or Annual Transplants are used. Skip to Section C. 1. List the source(s) of seeds, annual transplants & planting stock used to grow organic crops (including your own saved seed) 2. Do you use any non-organic seed or planting stock? Yes No 2a. If Yes, how do you determine that organic seed and planting stock is not commercially available? 2b. If Yes, what records do your maintain verifying your organic seed/planting stock search? 2c. If Yes, what records do your maintain verifying that non-organic seeds/planting stock are not treated or genetically modified? ANNUAL TRANSPLANTS N/A No Annual Transplants are Used. Skip to Section C. 3. Do you purchase annual transplants? Yes No 3a. If Yes, attach a copy of the transplant supplier s organic certificate. 4. Do you produce annual transplants? Yes No 4a. If Yes, where are transplants raised? (Example: on site greenhouse, home, Field #23, etc.) 4b. If raised in your home, please describe the area and how plants are protected from possible contamination. List all nursery and transplant materials (growing medium, fertilizers, and other inputs) in Section I. Material Inventory NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 9 of 24

10 SECTION C. SOIL FERTILITY AND CROP NUTRIENT MANAGEMENT , , Manage plant and animal materials to maintain or improve soil organic matter content in a manner that does not contribute to contamination of crops, soil, or water by plant nutrients, pathogenic organisms, heavy metals, or residues of prohibited substances. Manage crop nutrients and soil fertility through crop rotations, cover crops, and applications of plant and/or animal material. Implement tillage and cultivation practices that maintain or improve the physical, chemical, and biological condition of the soil, and minimize erosion. 1. Describe practices to improve soil organic matter. 2. Check the practices used to manage crop nutrients and soil fertility. Crop Rotations Cover Crops Manure Compost Sod Catch Crops Green Manure Crops Other: 3. Check each issue as applicable. For each box checked, list the specific issue and your corrective action to mitigate the issue. Issue Specific Issue Corrective Action Example - Nutrient Deficiencies Example Zinc Deficient Example - Add Biomin Zinc Nutrient Deficiencies Soil PH Soil Compaction Erosion Organic Matter Content Soil Contamination Other 4. Do you apply micronutrients to manage for deficiencies? (iron, zinc, boron, manganese, etc.) Yes No 4a. If Yes, was the deficiency documented through testing? Yes No 4b. If No, explain how the nutrient deficiency was determined. Use of Micronutrients must be justified by soil or tissue testing or other analysis 5. Please describe your manure management plan. Be specific. 6. How do you evaluate the effectiveness of your soil fertility practices? 7. List the records you maintain for soil fertility and crop nutrient management. (soil & tissue tests, material input records & receipts, compost records, etc.) 7a. Can your material application records track all fertility inputs applied to organic fields? Yes No List all fertility input materials that you plan to use in Section O. Material Inventory NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 10 of 24

11 SECTION D. CROP ROTATION AND PASTURE MANAGEMENT Requires organic producers to implement a crop rotation (including sod and animal rotation) that maintains or improves soil organic matter, provides for pest management, manages deficient or excess plant nutrients, and provides erosion control requires ruminant livestock producers to have a functioning pasture management plan (see Section K). Describe your pasture management plan. Please include a description of your rotations. SECTION E. NATURAL RESOURCES & WATER [NOP ] National Organic Standards require that an organic producer must implement practices which maintain or improve the natural resources of this operation, including soil and water quality. 1. List the source(s) of water on your farm (river/acequia, well, spring, etc.) 2. List the type(s) of irrigation system(s) used on your farming operation. (drip, flood, center pivot, etc.) 3. Do you apply any material inputs (fertilizer, cleansers, etc.) through your irrigation? Yes No 4. Describe your efforts to conserve water and improve natural resources. (wildlife habitat, water collection, erosion control, etc.) Section F. Weed, Pest, and Disease Practice Management Practices requires that the producer implement management practices to prevent crop pests, weeds, and diseases. These practices may include crop rotation, sanitation, cultural practices, mechanical methods, and physical methods. 1. Please use the table below to document your plan to address weed, pest, and disease problems in feed and forage crops. Include likely problems, preventative practices, cultural practices and if necessary, any materials used for control. Specific Weed, Pest or Weed Pest Disease Cultural Practice or Materials used for Preventative Practice Disease (X) (X) (X) Control Ex Canadian Thistle X Pasture rotation Hand Pulling 2016 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 11 of 24

12 2. How do you monitor for weeds, pests and disease? ORGANIC SYSTEM PLAN RUMINANT LIVESTOCK PRODUCERS 3. How do you evaluate the effectiveness of your weed, pest and disease control practices? 4. List the records you maintain for weed, pest, and disease control. List all weed, pest and disease control materials that you plan to use in Section O. Material Inventory. SECTION G. SPLIT AND PARALLEL PRODUCTION Split production is growing different organic and non-organic crops/livestock on the same farm. Parallel production is growing the same crops/livestock organic and non-organic (or when crop/livestock are visually identical). Procedures must be in place to prevent contamination and commingling of crops. Records verifying that steps have been taken to prevent contamination of organic crops and prevent commingling of organic & non-organic crops must be available during inspection. 1. Does your farm produce organic and non-organic crops and or livestock? Yes No If No, skip to Section H. 2. List each non-organic crop grown (including crops harvested from buffer zones) and non-organic livestock NMDA Organic Ruminant Livestock Application Page 12 of 24

13 Non-organic CROP or LIVESTOCK Total Acres or Head Parallel or Split Production? 3. Do you use the same equipment on your organic and non-organic crops? Yes No 3a. Does your farm business provide custom service work for non-organic operations? Yes No (seeding, spraying, laser leveling, etc.) 3b. If yes, list equipment, & describe how equipment is cleaned or purged before use on organic crops and how this is documented. 4. How do you identify crops/livestock as organic? (includes signs, tags, labels, etc. through all phases of production through sale) 5. How do you keep organic and non-organic crops/livestock separate? (Please include all phases of production through harvest and sale) NMDA Organic Ruminant Livestock Application Page 13 of 24

14 SECTION H. HARVEST, PACKING, STORAGE, AND TRANSPORTATION NOS requires that handling practices and procedures present no contamination risk to organic products from commingling with non-organic products or contact with prohibited substances. Packaging materials, bins, and storage containers must not contain synthetic fungicides, preservatives, or fumigants. Reusable bags or containers that have been in contact with any substance in such a manner as to compromise the organic integrity cannot be used unless the bag or container has been thoroughly cleaned. Procedures used to maintain the organic integrity of ingredients or products (cleaning or lining) must be documented. 1. How many cuttings of hay, silage, etc. do you plan to harvest this season? none 1a. Please list approximate dates of cuttings: List hay and silage: 2. Do you grow grain for feed? Yes No 2a. If Yes, please list approximate date(s) of harvest: List grains: 3. Do you store organic crops at your farm? If Yes, complete the table below. Yes No 4. Which type of storage is used for your organic crops? This includes short-term or overnight in tubs, coolers or refrigerators. N/A Crop On farm? Location & Unit Name/Number Type (bin, silo, etc.) Dedicated Organic? Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 5. Do you use silage inoculants or other materials on crops after harvest? Yes No 5a. If Yes, please list: 6. How do you ensure organic crops are not contaminated during storage and transport? 7. List the harvest, storage, transportation and sales records you maintain NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 14 of 24

15 Section I. Livestock Flow Chart Please provide information regarding the flow of animals through your system. Include source of animals, living conditions for each stage of production and final destination of animals. This may be in a narrative form or submitted as a flow chart. Refer to the example below and attach additional sheets as necessary. Calves born on farm Raised in hutches for 12 weeks Calves pastured at 12 weeks Steers to slaughter at 18 months Heifers bred at 18 months Cows move into milking rotation Flow chart and/or additional narrative: Section J. Livestock Type & Origin requires that livestock products intended for sale as organic must be from livestock under continuous organic management from the last third of gestation; except that milk or milk products which will be marketed as organic must be from animals that have been under continuous organic management beginning no later than one (1) year prior to the production of the milk or milk products. 1. Please check all methods of animal identification that you use on the ranch: Ear tag Ear notch Collar Brand Tattoo Paint Other 2. Do you raise organic livestock for slaughter? If No, skip to question #3. Yes No 2a. If Yes, have all slaughter animals been under organic management from the last third of gestation? Yes No 2b. Do you slaughter or contract with slaughter facilities N/A no slaughter If you slaughter, you must be a certified Organic Processor/Handler. Contact NMDA for details. If you contract with a slaughter facility, it must be Certified Organic. Please attach a current Organic Certificate. 3. Do you produce organic dairy livestock? If No, skip to question #8. 4. Are you currently milking for organic production? If Yes, you also must complete an organic processor system plan. Contact NMDA for an application packet. 5. Do you sell bulk milk to a bottler or do you bottle your own? 5a. If you sell milk to a bottler, under what label is your milk sold? Yes Yes No No 6. Have all organic dairy animals been under continuous organic management beginning no later than one (1) year prior to the production of the milk or milk products? Yes No 7. Are you currently converting non-organic animals to organic dairy production? Yes No 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 15 of 24

16 7a. If Yes, list the date(s), stage of production, and livestock ID for all animals converting to organic: Livestock Identification Numbers Stage of Production Date Began Organic Management 8. Are culled livestock slaughtered as organic? ( see #2 above) Yes No 8a. If Yes, have the culled animals been under organic management from the last third of gestation? Animals transitioned to organic milk production may NEVER be slaughtered as organic. Cull and other loss records must be available at time of inspection. 9. List the certified organic slaughter facility that you use or plan to use to process your organic livestock. Please submit the current organic certificate. not applicable All organic meat products sold as organic MUST be processed at a Certified Organic processing / handling facility. 10. Do you purchase animals from outside sources? If no, skip to question #11 Yes No 10a. If Yes, are they organic or non-organic? Organic Non-Organic 10b. If Yes, list the livestock, the supplier, and the certification agency. Yes No Purchased Livestock Supplier Certification Agency 11. What records are maintained for individual animals, and what information do they contain? 12. Do records track individual animals through all stages of production? Yes No 12a. If No, describe how your records verify that livestock are eligible for organic production: 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 16 of 24

17 Section K. Organic Feed & Pasture requires that producers provide ruminant livestock with a total feed ration composed of organic agricultural products, including pasture and forage. To ensure a pasture based management system, ruminants (including dairy calves over 6 months old) must receive no less than 30% of Dry Matter Intake (DMI) from pasture during a 120 day designated grazing season based on Dry Matter Demand (DMD). Animals must remain on pasture for the remainder of the year and may not be confined for any length of time except for documented medical conditions approved by NMDA.. The entire feed ration must be sufficient to meet nutritional requirements and may include supplements and feed additives allowed on the National List ( & ) and approved by NMDA. Please see DMD/DMI attachments here DMI Wkshts.pdf 1. Do you purchase organic feed, hay or silage? Yes No 1a. If Yes, list the type(s) purchased, the supplier, and the certification agency. Type Supplier Certification Agency You must have organic certificates and receipts for all feed purchases available at inspection. 2. Complete the table below with the days each month livestock grazing occurs: Month Jan Feb March April May June Days Grazing Pasture Month July Aug Sept Oct Nov Dec Days Grazing Pasture Total Days Grazing per year : = Length of Grazing Season 3. Please describe your method for calculating Dry Matter Demand and Dry Matter Intake.(At least 30% of the DMI must come from pasture during a designated 120 day grazing season) 4. List and describe the feeding records you maintain for organic livestock: 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 17 of 24

18 5. For each class and type of animal, list the number of animals, the Dry Matter Demand (DMD), the feed type, and amounts included in the total ration. Please figure all feed weights in pounds of dry matter (see Dry Matter attachments for help). Grazing Season animal class/ stage of production Example: dairy cow, lactating # of animals Total Dry Matter Demand (DMD) TYPE OF FEED AMOUNT OF FEED DMD /lbs. per day concentrate pasture other forage concentrate pasture other forage lbs. Corn Pasture Silage lbs. 44 lbs. 4 lbs. Non-Grazing Season animal class/ stage of production # of animals Total Dry Matter Demand (DMD) TYPE OF FEED AMOUNT OF FEED DMD /lbs. per day concentrate pasture other forage concentrate pasture other forage 6. Do you provide supplements, salt, and/or feed additives to your Livestock Feed Ration? Yes No 6a. If Yes, please complete the table below with all supplements and feed additives used in your organic feed rations. Please include ALL vitamin and mineral and pre-mix ingredients. Use additional pages if needed. Supplement, Salt, or Feed Function (Vitamin, Mineral, Supplier Name(s) Additives Biologic, Carrier, etc.) 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 18 of 24

19 Section L. Housing and Pasture requires that a producer provide living conditions which accommodate the health and natural behavior of the animal, including daily management on pasture during the grazing season and year round access to the outdoors, shade, shelter, exercise areas, fresh air, clean water, sunlight and clean dry bedding. Temporary confinement is allowed for specific reasons. 1. Are animals provided year round access to the outdoors? Yes, always Yes, except for No temporary confinement 2. Are animals on pasture every day throughout the grazing season? Yes, always Yes, except for No temporary confinement If Yes always, skip to Question #3. 2a. If No, briefly explain: 2b. If Yes, except for temporary confinement, check which reasons for confinement apply to your operation and complete the column questions for each reason for confinement checked. Allowed Reasons for Temporary Confinement (Restrictions) Type/Class of Livestock Duration of Confinement Specific Reason Inclement weather Animals stage of life (does not include lactation) Health, safety, or well-being of the animal Risk to soil and water Healthcare (does not include lactation nor the various life stages) Sorting and shipping of livestock Breeding (may only deny pasture through conception) 4-H (1 week before demonstration, through event and 1 day after) Lactation (may deny pasture for 1 week after lactation) Birthing (3 weeks prior & 1 week after) Dairy calves (up to 6 months provided that confinement allows for lying, standing, stretching and free movement, but may not be individually housed after 6 months) Milking (short daily periods; cannot be used to deny pasture) 3. Is shelter available? 3a. Please indicate which conditions are addressed by the shelter provided (check all that apply). Natural maintenance Comfort behaviors Opportunity for exercise Suitable temperature levels Ventilation Air circulation Reduction of potential for injury Other: Yes No 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 19 of 24

20 4. Do you provide bedding for your animals? Yes No 4a. If Yes, please list the type of bedding: 4b. Do you buy or produce the bedding? 4c. Is the bedding edible? Yes No 4d. If you buy the bedding, is it certified organic? If Yes, you must have a current organic certificate available at your inspection. Section M. Livestock Health Care National Organic Standards require livestock producers to establish & maintain preventative livestock health care practices. When preventative practices & veterinary biologics are inadequate to prevent sickness, a producer may administer synthetic medications allowed under Any medications administered, whether allowed or prohibited, must be recorded on an animal health record. All medical treatments, vaccines, solutions, etc must be approved by NMDA. Please list ALL below or add as attachment. Antibiotics are prohibited. Withholding medical treatment from a sick animal is prohibited by the National Organic Standards. 1. Review the conditions that have afflicted or could afflict your animals. Describe your preventative plan and treatment used if preventative plan is insufficient. Use additional sheets as necessary. Yes No Condition Check if Experienced Preventative Plan Treatment /medication (if preventative plan fails) Digestive disorders (diarrhea, bloat, scours, etc.) External parasites Eye conditions (pink eye, etc.) Hoof conditions (hairy heel wart, foot rot, etc.) Internal parasites Mastitis Metabolic disorders (milk fever, ketosis) Poisoning or toxins Reproductive disorders Respiratory diseases Skin conditions Other (specify) 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 20 of 24

21 2. For Dairies, please list your milk production and somatic cell counts (SCC) for the previous six months in the table below: Date SCC Pounds Produced Date SCC Pounds Produced 3. List any animals that have been treated with a prohibited material within the previous 12 months in the table below (use additional sheets as necessary): Animal ID Date Material /Medication Reason for Use Preventative Practice Example- #14 5/17/2009 Tylan Pneumonia Adequate housing and nutrition 4. If an animal were to be treated with a prohibited material, please describe your plan for removing this animal from the herd and organic market: 4a. How is this documented? 5. Please list all physical alterations performed (dehorning, tail docking, etc.) and why. This must be documented in your records Section N. Recordkeeping National Organic Standards require organic producers to maintain records concerning the production, harvesting and handling of organic livestock and livestock products. These records must fully disclose all activities and transactions of the operation in sufficient detail to be readily understandable and auditable and must be available for inspection and copying. You are required to maintain records related to organic production for 5 years and have them available during inspections. Records include but are not limited to field history, maps, seeds, transplants, planting, fertilization, pest control, harvest, storage, transportation, livestock origin & birth, transition, feed, DMI & pasture, healthcare, medications, confinement, milking, slaughter, sales. 1. Be prepared to submit copies of all records requested by NMDA. 2. Be prepared to produce all records requested by your inspector at the time of inspection. Organic recordkeeping forms are available at NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 21 of 24

22 SECTION O. MATERIAL INVENTORY requires that the organic system plan include a list of each material to be used as a production input and livestock healthcare/medication Materials must be approved by the certifier prior to use application. Please call if in doubt. You must provide updates to NMDA by , letter or fax before you add a material NOT already on this inventory. Use of unreported materials may jeopardize your organic certification. Material & Brand Name Please be specific (example: Ultrabac 8, Vedco Saline Solution Drammatic 0 Liquid Fish , dairy manure, etc.) Purpose (example:, vaccination, healthcare, fertilization, pest control, disease control, weed control, etc.) 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 22 of 24

23 New Mexico Department of Agriculture, Organic Program RANCH OR BUSINESS NAME: RANCHER S NAME: FEE SCHEDULE part 1 of 2 ASSESSMENT FEE is three-fourths of one percent (¾ percent) of the first million dollars of gross organic sales, plus seventy-five one thousandths of one percent of the gross organic sales over one million dollars. Total Gross Certified Organic Sales for the 2015 Calendar Year (Jan. 1, 2015 Dec. 31, 2015) rounded to the nearest dollar $0 to $1,000,000 (one million) For sales between zero and the first one million dollars, multiply Box A amount by.0075 A: $ B: $ Are gross organic sales over one million dollars? Yes No If No, enter amount from box B into box D If Yes, your total assessment is the sum of the assessment on your first one million dollars (box B), plus the assessment on sales over your first one million dollars (box C). Over $1,000,000 (one million) For sales over one million dollars, multiply the amount over one million by Total Organic Sales Assessment Fee (the sum of box B & C) = C: $ D: $ LATE FEE - for RENEWAL applications postmarked after April 1, 2017 Late Fee: renewals received after April 1, 2017 $75.00 Late Fee: renewals received after May 1, 2017 $ Late Fee: renewals received after June 1, 2017 $ Late Fee: renewals received after July 1, 2017 $ Late fees apply to RENEWAL applicants only. Total Late Fees = E : $ PROCEED TO NEXT PAGE TO COMPLETE APPLICATION FEE TOTALS 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 23 of 24

24 New Mexico Department of Agriculture, Organic Program APPLICATION FEE FEE SCHEDULE part 2 of 2 RENEWAL Application Fee $ OR NEW Applicants Fee (first time ) $ Late Fee Renewal applicants ONLY (see box E from page 23 above) Total Organic Sales Assessment Fee (see box D from page 23 above) Renewal applicants only New applicants only Applies to renewal applications postmarked after April 1, 2017 Does not apply to new applicants FEES ARE NOT REFUNDABLE Total Fees = F: $ MAKE CHECKS PAYABLE TO NMDA PLEASE NOTE: If new or additional fields/products are added after the annual inspection is complete, additional costs will be incurred. A cost estimate will be provided. If a second inspection is necessary you will be billed for the actual cost of the inspection and the actual cost of the office audit ($40/hr) to complete the addition. In cases where no second inspection is required, you will be billed for the actual cost of the desk audit ($40/hr). Please mail Application, Payment and Cost Share documents to: NMDA Organic Program 2604 Aztec Rd NE Albuquerque NM Or application to certifier@nmda.nmsu.edu Payment must be received before the new or additional fields/products are certified organic and added to Organic Product List and the Organic System Plan 2017 NMDA Organic Ruminant Livestock Application Certifier@nmda.nmsu.edu Page 24 of 24

25 Application for Cost-Share Reimbursement 2017 Name of Certified Organic Business: Your Name: Type of Certification (crop, livestock, processor): Address: City: State: Zip: Phone: Fax: Name of your certifier (NMDA, etc.): Allowed reimbursement costs for certification include: application fees, inspection fees, user fees, postage and assessments. Late fees and charges relating to violations of the organic standards are not eligible expenses. If you have questions about a particular expense, please call (575) If you are certified by NMDA you do not need to attach receipts unless you are claiming postage. If you are claiming postage or are not certified by NMDA you must attach receipts. Everyone must attach an itemized list of items to be reimbursed. A) During the year10/1/15-9/30/17 I spent (the following amount) $ on organic certification expenses. B) Multiply the amount above x.75. $ C) If the number on line B is larger than $750 you are eligible for a reimbursement of $750. If the number on line B is less than $750, that amount will be the amount of your reimbursement. D) If you were first certified in 2017, or are certified by a body other than NMDA, please attach a copy of your certificate. This is REQUIRED! TOTAL REIMBURSMENT: I, understand that under the NOP cost-share program I am eligible to apply for 75% of my annual certification costs up to $750/year for Federal FY 2017, and nothing more. Awards of funds will be made on a first-come first-served basis (of the complete application); funds may not be available to reimburse every certified business. Date: (sign here) Please follow the instructions on the next page.

26 Please follow these instructions. 1. The Organic Cost-Share Program is a federal program, funded by the 2014 Farm Bill, to reimburse producers and processors for 75% of the cost of organic certification, up to $750. You must apply to receive reimbursement. If you have more than one certification (e.g. crop and processor) you may apply for EACH current certificate, but you must complete a separate application for each certified operation. 2. In New Mexico, the New Mexico Department of Agriculture is the agency responsible for distributing the federal funds. All certified organic New Mexico businesses are eligible for reimbursement as long as they have successfully completed the certification process and have a current certificate from a USDA-accredited certifier. 3. You must fill out the forms completely and include the required attachments to be reimbursed. 4. Requests for reimbursement must be received no later than 10/31/ There is no guarantee that funds will be available. Reimbursements will be issued on a first-come-first served basis until the money runs out. 6. What is important in figuring your certification costs for a particular year is the date that you wrote the check to cover those costs. Checks you wrote from 10/1/15-9/30/17 would be eligible for cost share reimbursement this year. Your certification year, (the date on your certificate or renewal) is irrelevant to this program. Eligible expenses generally are ones for which you paid your certifier. Application fees and assessments are eligible. Late fees charged for late application submission are not eligible. 7. Please don t hesitate to call Elaine Padilla at (575) if you have any questions about this program. We want you to get your reimbursement. What you have to do Guided by the information above: 1) Fill out the cost-share application and sign it. 2) Fill out the NMSU Vendor Questionnaire form. Section 1, Are you currently working with a department on a purchase-although you are NOT actually working on a purchase, Check Yes, and write in "NMDA". Section 2, Check your Business Type. Section 3, Do Not select "One-Time Payment", as this will remove you from the system as soon as payment is made to you. If you file as an individual, sole proprietor or any type of LLC, you MUST complete Section 5: Independent Contractor Determination. For Question 2 of this section, please write the following: I am not providing a service to NMSU but am being reimbursed for fees paid to NMDA. Print, Sign and Date the form on page 4. 3) Include a copy of your current organic certificate if you were first certified in 2017, or are not certified by NMDA. 4) Include an itemized statement of certification expenses; and, if not certified by NMDA or you are claiming postage, please attach receipts. 5) Please confirm that the Vendor Questionnaire is complete and all questions answered. 6) Do NOT Send the VQ (Or any other documents) to NMSU. Send ALL the above items to: Julia Conlogue NMDA Organic Program 2604 Aztec NE Albuquerque, NM Vendor-Questionnai