The UNDP Environment Protection for Sustainable Development Programme ( )

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1 Approved by Jyldyz Moldokulova, UNDP PMU Manager Signature Approved by Kumar Kylychev, UNDP Sustainable Development Dimension Chief Signature TERMS OF REFERENCE FOR AN INTERNATIONAL CONSULTANT TO SUPPORT THE GOVERNMENT OF KYRGYZ REPUBLIC IN DEVEL- OPMENT ADAPTATION TO CLIMATE CHANGE PROJECT PROPOSAL BASED ON THE GCF REQUIREMENTS Project Name (PPG) The UNDP Environment Protection for Sustainable Development Programme ( ) Short title of Assignment: International consultant to develop a KGZ GCF Project Proposal and Feasibility Study Duty station: Home based with two up to 5 days missions to Kyrgyzstan, Bishkek Duration of Contract: 65 working days in total (December July 2017). BACKGROUND The climate resilient, low carbon and green development activities are key postulates of the Kyrgyzstan National Sustainable Development Strategy and Action Plan which stipulates that restoration and conservation of natural resources must become one of the priorities of the country, as natural resources guarantee the future of next generations. With the adoption of the strategy the government officially declared the country s sustainable development oriented policy. For Kyrgyzstan as a country with its still high poverty level, particularly in rural areas, and limited natural and financial resources, the sustainable development policy seems today s logically and politically justified choice. The main goal of the UNDP Environment Protection for Sustainable Development (EPSD) Programme is to support and strengthen capacities of the state institutions, civil society of the Kyrgyz Republic for integration of environmental sustainability and climate change resilience into pro-poor (socio-economic) development policies and programmes. The achievement of the above will be accomplished via efforts aimed at (i) promoting low carbon green development as a vector to sustainable development; (ii) transition to climate resilient economies via development of climate change adaptation strategies; (iii) sustainable natural resource management for better environment and livelihood. For strengthening implementation, a climate change polices the Coordination Commission on Climate Change Problems (CCCCP) was established by the Government of the Kyrgyz Republic in 2012 year (under chairmanship of 1st Prime Minister of KR), as a crosssectoral body on climate change issues in accordance with requirements of United Nations Framework Convention on Climate Change and its Kyoto Protocol. The State Agency on Environment Protection and Forestry (SAEPF) under the Government of Kyrgyz Republic serves as Working Secretariat of the CCCCP. By using economic analysis of climate change impacts in the main sectors, the UNDP EPSD Programme promotes gradual policy changes that lead to appropriate changes at the country-level, by promoting climate resilient (adaptation) and low carbon (mitigation) approaches to Kyrgyzstan s development investments. The Priority Directions for Adaptation to Climate Change (PDACC) in the Kyrgyz Republic till 2017 were developed with UNDP support and officially endorsed by the Government of KR in October, Based on the PDACC several sectoral adaptation plans were developed and approved accordingly. The Kyrgyz Government expresses its concerns over the impacts of climate-induced water shortages and

2 hydro-meteorological disasters on the agricultural productivity, national food security and rural poverty. Annual economic losses of $718 million and $70 million in the water and agriculture sectors respectively are estimated to occur due to lack of adaptation actions that increase communities vulnerability to climateinduced water stresses. Such stresses have been observed to result in crop failures, loss of incomes and assets. Losses associated with climate-induced challenges can spur the conflicts over the access to scarce irrigation water and adequate supply, in particular, in the transboundary areas. Although the Kyrgyz Republic has a significant storage of ground and surface water, it is prone to frequent hydro-meteorological disasters and water supply-demand conflicts. There is evidence that the changes in climatic averages have already translated in negative availability and quality of water resources (both irrigation and drinking water) and associated soil quality and productivity. Conventional climatic observation, for example, demonstrates positive change in runoff, temperature and negative deviation in precipitation likewise non-climate drivers behind the water shortages faced by pastoral communities in the south of the country. Specifically, existing irrigation system contributes to 50% water loss in the national/off-farm irrigation channels because of poor condition and lack of maintenance, inefficient land use and irrigation practices, fragmented farm plots, poor crop and irrigation planning capacity, and lack of water saving incentives. A very high priority for UNDP as an implementing agency with a climate and development mandate is to develop capacities of the Kyrgyz Republic to formulate, access finance and implement adaptation to climate change development framework. This activity will coordinate closely with the ongoing and planned regional/national interventions on climate change via involvedness a Climate Change Adaptation Team of the UNDP Istanbul Regional Hub for Europe and the CIS. In this connection, based on the consultations with the Kyrgyzstan s Green Climate Fund (GCF) National Designated Authority (NDA) a State Agency on Environment Protection and Forestry (SAEPF), UNDP was requested to assist in developing an integrated climate change adaptation project for the subsequent submission to the Green Climate Fund. The proposed project will aim at reducing vulnerability of agricultural communities to climate change and improving productivity of the Kyrgyzstan agricultural sector in the face of climate change through adaptation activities in the water and land management sectors. The project will be implemented in the southern region (its three provinces Osh, Jalal-Abad and Batken) of the Kyrgyz Republic. A draft Concept Note «Improved climate resilience of agricultural livelihoods in Kyrgyzstan through scaled-up on-farm water efficiency» has been developed, with essential features of the future full-fledged project. Based on agree Concept Note, UNDP intends to attract the services of an International consultant to prepare the full proposal package based on GCF requirements in time for submission. UNDP will also mobilize a national company to collect, analyze related info/data and prepared Feasibility study for scaling-up the climate resilient agriculture water efficient technologies in semi-arid areas of the Kyrgyz Republic (Structure - Attachment #). This company will assist the International consultant in all the queries required for development and submission of the proposal package. OBJECTIVES The overall objective of the assignment is to formulate and produce based on GCF requirements a Funding Proposal Package (including Feasibility Study, Full Project Proposal and standard annexes) on enhancing resilience of rural livelihoods and food security to climate change through on-farm water efficiency and water management in the southern regions of the Kyrgyz Republic, taking into account the national circumstances and based on the best international practices. SCOPE OF ACTIVITIES Under the general supervision of the CO Programme and Policy Analyst on Environment/DRM, under the direct supervision of the EPSD Programme Coordinator (PC) and in close consultation with the UNDP IRH Climate Change Adaptation Adviser (UNDP IRH CCAA RTA) the International Consultant is expected to coordinate the inputs of the national company and prepare GCF Funding Proposal Package (Feasibility Study, Full Project Proposal and annexes). He/she is expected to perform the following tasks: 1. Technical review: 1.1. Climate information Analyze current and future climate change relevant to the agricultural sector and rural livelihoods, identify climate change impacts/problem, vulnerability and adaptive capacity 2

3 Annex 2 Analyze needs for the climate data and information for enhanced extension services and improved decision-making on resilient water and land use Based on the available data evaluate and provide judgement of modelling and forecasting capacity and infrastructure in relation to the hydro meteorological and agrometeorological data and information in the three oblasts. Evaluate and analyze level of knowledge flow from internalized to the externalized condition when it can be ramped-up through extended advisory services, on-job trainings and consultancy; 1.3. Vulnerability of communities and livelihoods Analyze current vulnerability and adaptive capacities of rural communities to climate-induced threats (water shortages, hydro-meteorological disasters) in order to prioritize target capacity building measures and technical assistance; Analyze institutional and regulatory barriers to improved resilience of rural communities and livelihoods Integrate strong gender dimension into the analysis; Define and describe project beneficiaries (gender disaggregated) 1.4 Access to technologies and finance Assess the present water and land use practices and production systems using available primary and secondary data in the three oblasts with particular focus on the water used per unit of production (crops), irrigation systems and technologies applied, overall water use efficiency, and the preparedness of rural farming communities to increase their water use efficiency, assess the existing (if any) water efficient technologies and availability of such (materials and/or equipment) which is needed to increase water use efficiency; Analyze baseline activities, projects and investments in the sector; gaps and potential for leveraging investments Analyze local markets of the water efficient technologies (equipment and services), potential for greater engagement of private sector in the delivery of products and services for climate resilient irrigation and land use technologies; Analyze existing systems/market for extension services in the three southern provinces of the country; analyze capacities of the existing extension service organizations to deliver advice on climate-smart agriculture; based on the best international experience propose institutional and financial models for scalingup extension services in Evaluate carrying capacity of the financial market to accommodate additional financial products in support of environment and social resilience to climate change risks and challenges and suggest possible financial products rendering water-saving technologies applicable and relevant to the three oblasts. Analysis should be done based on the existing developments of the financial market, its strategic visioning and willingness to support and sustain new products; Establish engineering feasibility of implementing water-saving technologies in three oblasts and hydrometeorological equipment and identify suitable technologies and equipment for the implementation. Establish cost models for different types of technologies for comparison purpose in terms of economics and financial viability. Compare different types of technologies and their suitability for adoption with consideration to factors including but not limited to the availability of technology/products in the market. Identify and compare the benefits, disadvantages, constraints and opportunities in order to recommend the most appropriate technologies for the implementation; 2. Update and define Project Strategy and Theory of Change: Involve key agencies in the development of the project strategy to ensure a strong national ownership. In close collaboration with key government representatives and other stakeholders and with the support of the local technical team provide full participation in the development of the project impacts chain and secure agreement on the project objectives and outcomes. Undertake consultations to safeguard agreement(s) on project implementation arrangements, including roles, responsibilities, and accountabilities of lead and partner agencies and (if applicable) responsible parties; Based on conducted analyses update Theory of the Changes (TOC) for this project Define the logical framework (based on GCF s Performance Measurement Framework under the Results Management Framework) with appropriate objective-level and outcome-level quantitative and qualitative 3

4 indicators, and end-of-project targets including socio-economic and gender disaggregated indicators; verify the indicators in the logical framework to correspond to those of GCF in the adaptation framework; Develop a detailed M&E work plan including clear identification of responsibilities and accountabilities, as well as an appropriate M&E budget; Identify rationale for proposed finding depending on the six impact indicators, and develop sustainability plan with all the principles and guidelines for the long-term sustainability of the project outcomes. Ensure clearly communicated scaling-up and replication strategies both ex-ante and ex-post of the project implementation including comprehensive outline of the knowledge-learning-enabling environment requirement. Exit strategy should complement continuation of key activities/achievements without the need of long-term international financing; Formulate or enhance relevant interventions to be addressed by the proposed project with comprehensive description of activities and sub-products. Formulation of activities should be based and spin around economic and social vulnerability and women-headed households; Identify and recommend possible agents, mechanisms, and contractual and implementation approaches to be adopted for implementing the proposed measures. Determine the criteria for assessment of suitable agents to implement the proposed measures; Carry out cost-benefit analysis for the proposed measures. The cost-benefit analysis shall take into account of any tangible and quantifiable benefits. An appraisal of non-quantifiable costs and benefits shall also be provided; 3. Drafting the detailed Feasibility Study Based on the technical analysis and consultations on the project strategy and TOT draft a detailed Feasibility Study for the GCF project outlining: climate change driven problem and suggested solutions; barriers to the suggested solutions; baseline activities and investments; project objective, outputs and activities; detailed description (design and costing) of suggested technical solutions; costing of the suggested activities and cost-benefit analysis; sustainability, risk analysis and exit strategy; Provide guidance to national company during conduction feasibility study; Make sure that the feasibility study responds to the six investment criteria of impact potential, paradigm shift potential, sustainable development, country needs, country ownership and cost-effectiveness; make sure that the technical proposal is evidence-based and has all necessary references to proof of concept that the proposed adaptation solution demonstrates its feasibility, across all project components; Define justification for the GCF grant funding and added value of the GCF investment based on the country needs and by analyzing alternatives Make sure that the proposal is gender-responsive, adequately integrates gender dimension, addresses vulnerabilities of men and women and help reduce existing gender inequalities; Contribute to the development of the Social and Environmental Assessment and Management Plan (SEMP) 4. Financial planning: Outline financial structure of the project (with input from UNDP) and all main cost categories at the input level corresponding to all outcomes and outputs; Prepare a detailed multi-year budget that reflects the mandatory requirements of the GCF Policy Work closely with the CO colleagues to present the implementation arrangement, including the procurement plan, procedures and principles the project will adhere to, in accordance with UNDP s rules and regulations; Based on the inputs from UNDP and stakeholder consultations develop co-financing framework and assessment of resources leveraging potential; Prepare the project budget, as detailed as requested by the GCF full funding proposal template (Financing / Cost Information), section Expected Performance against Investment Criteria and scrutinize co-financing opportunities. 5. Finalization and reporting: Development Full Project Proposal document and relevant annexes based on the GCF templates; Support national team in clearance of the proposal package, including feasibility assessment and incorporation of the relevant ones; 4

5 Annex 2 Develop coherent presentation of the project objectives, activities and results to the wider range of stakeholders during Validation Workshop and other relevant events; Finalize the complete package of documentation including the Feasibility Study, Full Proposal, Economic Analysis, SEMP and other standard annexes for clearance by UNDP IRH and endorsement by the NDA for submission to the GCF; Prepare response in case of any comments of GCF; Development Interim and Final narrative reports on implemented activities. FINAL PRODUCT PRODUCT 1. Interim narrative report on implemented activities with reflection following information and attachment of a documents approved by UNDP: 1) Detailed assignment work plan agreed with the UNDP EPSD PC and approved by the UNDP IRH CCAA RTA; 2) Vetted TOC and drafted logical framework agreed with UNDP IRH CCAA RTA; 3) Presentation of the existing best practices in the field of water-saving and efficiency technologies, climate resilient agricultural practices, coping strategies and behavioral change 4) BTOR on the 1st mission including, but not limited to: - Meetings overview; - Consultations with the local team; - Information and data gap analysis and referencing in the relevant subsections of the concept note and project documentation; - Roadmap to guide further development of feasibility study and project s package Draft technical Feasibility Study based on key inputs from relevant expert reviewed by UNDP IRH CCAA RTA; - Description of guidance provided to national company on conduction feasibility study certified by the UNDP EPSD PC. 3. Interim narrative report on implemented activities with reflection following information and attachment of a documents: 1) Final version of a Technical Feasibility Study accepted by the UNDP IRH CCAA RTA; 2) Proposal s validation with national partners process successfully organized and Validation Workshop conducted Agenda, LOP with signatures, delivered Presentation of the GCF Project Proposal (PPT); 3) Preliminary version of the Project Proposal developed in line with GCF requirements, reviewed against the findings and stakeholder feedback accepted by the UNDP IRH CCAA RTA; 4) BTOR on 2nd mission - approved by the UNDP EPSD PC 4. Procurement plan/financing plan, SEMP, and all other due annexes, Detailed Budget, M&E Plan etc cleared by UNDP CO and accepted by UNDP IRH CCAA RTA 5. Interim narrative report on implemented activities with attachment of a documents: - Full Project Proposal with all required annexes compliant TERMS Within first month after contract signing Till the end of third month from contract signing Within four months after contract signing Within five months after contract signing Within six months after contract signing PAYMENT STRUCTURE 30% 20% 30% 5

6 with the enforced GCF rules and standards -cleared by the UNDP IRH CCAA RTA 6. Final narrative report on implemented activities with reflection following information and attachment of a documents: 1) The project documentation fully compliant with the enforced GCF rules and standards (with relevant attachments) - cleared by the UNDP IRH CCAA RTA; 2) Description of support provided to a national company on finalization feasibility study certified by the UNDP EPSD PC; Description and prepared documents related to responses to any GCF Secretariat comments certified by the UNDP IRH CCAA RTA REPORTING Till the end of July % Report in English to be submitted after each deliverable result achieved according to schedule to the UNDP IRH Climate Change Adaptation RTA and the UNDP CO in Kyrgyzstan Sustainable Development Dimension; All information should be provided in electronic versions; The Consultant shall be solely liable for the accuracy and reliability of the data provided, links to sources of information used; Consultant will submit reports in English for approval of the UNDP IRH Climate Change Adaptation RTA and the Sustainable Development Dimension which will serve as a justification for payments; The certifying officer is SD Dimension Chief; All materials produced by the Consultant are the property of the UNDP, and before its publication can only be used in coordination with the UNDP. QUALIFICATION REQUIREMENTS Master degree or equivalent in economics/ agriculture/environment related field. Advanced degree in the aforementioned areas is advantage; At least 5 years of professional experience in climate change adaptation/ agriculture and/or integrated water resources management. Minimum 2 years professional experience in Central Asian countries or countries with similar terrestrial ecosystems is an advantage; Experience in formulation/development of two climate change adaptation projects for GEF or other development agencies; Sound and practical understanding of water-efficiency and productivity of land for semi-arid zones as well as functional knowledge of land-use practices and interrelation of land degradation and food insecurity; Language skills: fluency in English. Knowledge of Russian is an advantage. TRAVEL REQUIREMENTS This assignment is home based with two up to 5-days mission to Bishkek, Kyrgyzstan. The travel schedule will depend on the organizational arrangements agreed upon with the UNDP as well as with the Government of Kyrgyz Republic and local actors. All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket and daily allowance exceeding UNDP rates. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed. UNDP CONTRIBUTION UNDP will provide the International Consultant with the following, needed for effective and timely implementation of the assignment tasks: 6

7 Annex 2 Available national strategic and analytical documents; Contact details of stakeholders; Provide logistical support during the missions include organization workshops and arranging meeting. Security charges are not applicable. ADDITIONAL REQUIREMENTS FOR THE RECOMMENDED CONTRACTOR Statement of Medical Fitness for Work. Individual Consultants/Contractors whose assignments require travel and who are over 62 years of age are required, at their own cost, to undergo a full medical examination including x-rays and obtaining medical clearance from an UN - approved doctor prior to taking up their assignment. Where there is no UN office nor a UN Medical Doctor present in the location of the Individual Contractor prior to commencing the travel, either for repatriation or duty travel, the Individual Contractor may choose his/her own preferred physician to obtain the required medical clearance. Inoculations/Vaccinations. Individual Consultants/Contractors are required to have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. The cost of required vaccinations/inoculations, when foreseeable, must be included in the financial proposal. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS Contracts based on lump-sum Lump sum contracts The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). Preferred Currency of Offer: United States Dollars (US$) For local contractors in Kyrgyzstan UNDP shall effect payment in Kyrgyz Som based on the prevailing UN operational rate of exchange on the month of payment. The prevailing UN operational rate of exchange is available for public from the following link: Security Clearance. The Consultant should undertake the Basic Security in the Field (BSIF) training and Advanced Security in the Field (ASIF) tests prior to travelling. These requirements apply for all Consultants, attracted individually or through the Employer. 7

8 Attachment #1 The final analytical report within a Feasibility study for scaling-up the climate resilient agriculture water efficient technologies in semi-arid areas of the Kyrgyz Republic with accent on South Province should contain sections related to the technical, financial and legal barriers in addition to the introduction, profile and legal aspects of water resources efficiency and land use. The overall structure of the report will comply with the following format: 1. Executive summary. 2. Introduction context with the focus on climate change adaptation, nexus of climate, water resources and agriculture (food) that inevitable impact rural inhabitants, their sensitivity and vulnerability. This chapter has to contain (1) information and analysis of development challenges in general and specific to the three provinces supported by poverty analysis, climatic issues with focus on land use and water resources, (2) vulnerability analysis with climate impact related information and data such as climate impacts on water, land and agriculture, livelihood, health, (3) Coping mechanisms including prioritized from the most to the least vulnerable communities based on the hydro meteorological and socio-economic data and knowledge, (4) recommendations on pilot communities. 3. Water-food-energy-climate nexus: 3.1. Water resources management policy and governance. Policies or strategies that are directly related to water resources, programs (including the objectives, priorities and implementation mechanisms), international commitments, cross-sectoral relations (climate, land use) Climate risks. Climate change in the Kyrgyz Republic risks, and impact. Risks and challenges that are not related to climate change. Prioritization of climatic risks for the areas of interest. GIS mapping of Souths provinces based on data available Climate change induced vulnerabilities in three oblasts. Climate change and water resources and impact on agricultural practices with focus on effectiveness and efficiency (main crops and changes). 4. Legal and institutional aspects: 4.1. Legal aspects of water-food-energy-climate interaction at the national and local levels Institutional aspects by level and importance with preference to local level Legal, institutional and technical gaps and collisions in on-farm irrigation practices and traditions, for instance, lack of on-farm irrigation networks or their insufficient maintenance, prevalence of traditional irrigation etc Legal, institutional and financial framework for the agricultural extension services: current state, gaps, recommendations, sustainability 5. Gap analysis and assessment of the Kyrgyzstan hydrometeorological network: 5.1. Assessment of knowledge and technical capacities, monitoring and modeling services in delivering seasonal climate change forecasts, warnings, agricultural advisories and other relevant climate information products to farmers Identified gaps in the coverage and technical capacities of the hydro-meteorological monitoring network and in the hydro-meteorological modeling and forecasting capacities Proposed list of specific hydro-meteorological monitoring equipment with specifications, quantity and costs, preferably with the location as well (preliminary location). 6. Gap analysis and assessment of water related technology: 6.1. Water related technological gaps assessment including drinking and irrigation water, green agriculture and warning systems Gaps in knowledge and technology with focus on available data and barriers in shifting from traditional irrigation practices towards best available water efficient technology and land use List of proposed for rehabilitation/construction irrigation infrastructure (with suggested location, and preliminary technical design and cost estimation costs) and description scale of population and agro livelihoods/businesses depending on this infrastructure. 7. Market overview for the water efficiency and climate resilience technologies and solutions, cost effectiveness analysis, prioritization and potential for scale-up: 8

9 Annex Expenditures analysis of mitigation and liquidation of the natural disaster in relation to irrigation infrastructure and soil Climate resilient agricultural practices and possible cost-effective alternatives. 8. Gender analysis and gender action plan: 8.1. Assess the gender division in labour (land use and management) and irrigation and access to water efficient technologies in three oblasts. 9. Final findings, conclusion and recommendations. 9