4-H LIVESTOCK REcoRD BooK BEEF -SWINE-SHEEP

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1 JD c.] j":_ r '-~!Jr/{;:J, n:;. c~ 1.1; d.rxt 3 e, 2. *ADVANCED 4-H LIVESTOCK REcoRD BooK BEEF -SWINE-SHEEP *18 u.s.c. 707 VIRGINIA POL VTECHNIC INSTITUTE AND STATE UNIVERSITY LIBRARIES My project is (check project taken) BEEF 0 Market Beef 0 Breeding Heifer 0 Cow-Calf SHEEP 0 Market Lamb 0 Ewe Flock SWINE 0 Market Hog 0 Breeding Gilt 0 Feeder Pig NAME AGE CLUB YEAR ADDRESS COUNTY OR CITY NAME OF CLUB NAME OF LEADER YEARS IN 4-H DATEPROJECTBEGAN ENDED PROJECT APPROVED BY (LEADER) Publication Reprinted 2003 Virginia flltech VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Virginia Cooperative Extension X n o w [ e d 8 e J o r t 11 e C o nt nt o n W e a [ t fi VIRGINIA STATE UNIVERSITY

2 Instructions for advanced livestock club members Prepared by Mark L. Wahlberg, Extension Animal Scientist, 4-H, Virginia Tech Good records are an essential part of any business. Your livestock project is a business enterprise. A good record will help you plan your project from year to year. It will show areas that need to be improved and items that were done correctly and will show whether you are doing better each year. It helps those who read your record to know your project and club work and see what progress you have made. This record is designed for members over 11 years old who have completed two years in the beginning record. Beginners may use this record with approval of their leader. 1. Only one record book is needed for each project year. Please see the cover of this booklet for project categories. 2. All animals carried in a project should be recorded in this book. 3. The livestock record year starts October 1. If you have a breeding project, animals will be carried from one year to the next. The project year closes September 30. For market projects, this record begins when you purchase your animal and ends when it is sold or slaughtered. 4. Carcass information of market livestock should be obtained and recorded in this record. 5. You should keep past years' records for a project together, perhaps in a 3-ring notebook. When you enter state or national achievement or record contests, you will need to refer to your past records. Keep news articles and programs from special events and meetings that concerned you, or you were involved with, and include them in your record book. - SPECIAL INSTRUCTIONS FOR BREEDING PROJECTS Project records for breeding sheep are on page 1 0, and beef and swine are on page 11. If there is not enough space for your total herd or flock, then copy these pages and insert them in this book. You may have your herd or flock enrolled in a breed association or livestock improvement association computer program. If so, attach a copy of the computer printout in the records section of the breeding project. Portions of this record are based on Record B-4 from the Idaho Cooperative Extension Service Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, religion, sex, age, veteran status, national origin, disability, or political affiliation. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Steven H. Umberger, Director, Virginia Cooper~tive Extension, Virginia Tech, Blacksburg; Lorenza W. Lyons, Administrator, 1890 Extension Program, Virginia State, Petersburg. VT/643/0503/4M/233113/

3 PLANNING YOUR PROJECT I plan to have head of as my project animals this year. I will need the following to conduct this project: Grain Hay Pasture Supplement Total Feed Amount (pounds) Estimated Cost $ FOR MARKET PROJECTS ONLY My animals should weigh lb. when my project starts on (date) and should gain lb./day to weigh lb. (correct market weight) at show time. I would like to accomplish the following with my project this year. FINANCIAL ARRANGEMENT Planning finances is essential to any business. Livestock producers often must borrow money to purchase livestock or feed. If you must borrow money, the interest charge (cost of using someone else's money) must be recorded as an expense for this project. Interest cost is figured by this formula: INTEREST COST = Amount borrowed x interest rate ( 0 /o) x Number of months borrowed 12 Your financial arrangements should be recorded under numbers 1, 2 or 3 below. If you had no interest cost enter "0" in the TOTAL. Even if you used your own money or borrowed without having to pay interest, you should still calculate what you should have paid or what you could have earned in a bank account. 1. I had the following agreement with my parents: or 2. I used my own money: I used $ at 0 /o interest for months + 12 = $ interest charge. or 3. I borrowed $ from (bank, business, or other sponsor) at 0 /o interest for months + 12 = $ interest charge. My total interest cost was... $ 3

4 INVENTORIES The inventory is a statement of the amount, kind and value of livestock, equipment, and supplies which you have on hand either at the start of your year's project or at the end of the year. The items listed should be entered at their actual value. Do not list anything in the beginning inventory which you purchase after starting your records. Do not list anything in the closing inventory that you sell during the project year. It is recommended that you use either the 4H project year or the calendar year for your inventory dates. 4H year begins October 1 and ends September 30 of the next year, the calendar year begins January 1 and ends December 31. The calendar year is most often used for tax reporting. INVENTORIES OF LIVESTOCK BEGINNING Livestock you own on hand at the begining of the project year Date CLOSING Livestock you own on hand at the end of the project year Date NO. & Kind of Livestock Age Weight Value NO. & Kind of Livestock Weight Value (example) 1 heifer, Hereford, Grade 1yr. 600 $320 (example) 1 heifer, Hereford, Grade 950 $400 TOTALS I Number $ TOTALS [Number $ INVENTORYOF EQUIPMENT AND FEED BEGINNING Equipment and feed on hand at the beginning of the project year CLOSING Equipment and feed on hand at the end of the project year Amount & Kind Value Amount & Kind Value (example) 1 halter (leather) $12.00 (example) 1 halter (leather) $11.50 TOTAL VALUE $ TOTAL VALUE $ 4

5 PROJECT PHOTOGRAPHS Attach photographs of your animals to additional pages and insert them in this project record book. RECORD AT FAIRS AND SHOWS Kind of Name and Place No. in exhibit of Fair or show Date Class Placing Premiums r Total Value of Premiums Won $ Animals NEW PURCHASES Equipment Date Number, breed, and/or sex I Cost I Date Name or description Cost col. 1 col. 2 col. 3 col. 4 col. 5 col. 6 (Include nothing already listed in beginning inventory, page 4) $ $ r Totals Total Head $ $ 5

6 MONTHLY EXF At the end of each month enter all expenses for that month under the proper column headings. Animals, equipment and feeds bought should be listed at what they actually cost. Charge farm prices (not retail prices) for home grown feeds inclur processing costs. Consult your parents, local leader or county agent for value of pasture, milk, etc. Feed costs may....:: determined by weighing daily feed fed about every 2 weeks and multiplying the average pounds fed daily by the number of TYPE AND COST OF FEED FED FORAGES CONCENTRATES Date Pasture, Pounds, Date or Silage Tons, or Cost or or Grain, Supplements, Cost or Month or Hay Acres Value Month Salt, Minerals, etc. Amount Value Col.1 Col. 2 Col. 3 Col. 4 Col. 5 Col. 6 Col. 7 Col. 8 ( - Total Total Enter all income from your project under the proper heading. Record the actual market price received. INCOME ANIMALS SOLD FOR Slaughter/Feeder Breeding Number of animals Price per Price Price Date or names Weight pound rec'd Number of animals or names rec'd Date (col.16) (col.17) (col.18) (col.19) (col.20) (col.21) (col.22) (col.23 - Totals Total Head $ Total Head $ 6

7 NSE RECORD days in the month for the monthly total. Or, you may simply record feed as it is purchased by the hundred weight, ton, etc. A, d sheet or calendar posted in or near the feeding area serves as a good way to record feed purchased and feed types and... 1ount fed, which can be entered in your record book later. OTHER OPERATING COSTS CONCENTRATES Date Breeding fees. veterinary or Grain, Supplements, Cost or medicines insecticides hauling, Month Salt, Minerals etc. Amount Value Date insurance rental on land, etc. Cost Col. 9 Col. 10 Col. 11 Col. 12 Col. 13 Col. 14 Col.15 r-- Total Total RECORD The value of animals or animal products used at home should be recorded at market value. A sheet may be added when your income exceeds the space allowed. PRODUCTS SOLD PRODUCTS USED AT HOME I Meat, Milk, Wool, Hides, etc. Milk, Meat, etc. Price Price Price Kind Amount per unit rec d Date Kind Amount per unit Value I (col.24) (col.25) (col.26) (col.27) (col.28) (col.29) (col.30) (col.31) (col.32) ~ """" r $ $ 7

8 LIVE ANIMAL PERFORMANCE Offical feed period - Animal name, tag, Date Date Days Initial Final Total or identification no. Breed Sex on off on weight weight wt. gain Carcass wt. hot PRODUCTION EFFICIENCY All items below apply to Breeding project, while only 7 through 1 0 apply to Market Animal projects. 1. No. head bred 4. No. head marketed 2. No. head born 5. No. head breeding replacements kept 3. No. head weaned 6. No. head died %loss Market animal identification no. 7. Ave. daily gain: = Total wt. gained Days on feed 8. Feed consumed per pound gained: lb.feed consumed lb. gained (total cols7& 11 p.6-7) 9. Feed cost per pound of gain: feed cost lb. gained (total cols8&12 p.7) = = 1 0. Type of feed fed ANIMAL HEALTH RECORD This is a health record only. Expenses for drugs, treatments, and veterinarian services should be included on page 7 columns Tag no. of Description of Treated by Date animal treated sickness Treatment whom 8

9 CARCASS INFORMATION Jeef and Sheep (only) Swine (only) External Days Loin Pounds of Quality Rib-eye Internal fat Yield Carcass of eye Back muscle per Percent grade sq. in. fat% thickness grade wt. age area fat Length day on feed muscle FINANCIAL SUMMARY INCOME: (Do not include ribbon premiums) 1. Total value of stock in hand at close of year (page 4)... $ 2. Total value of equipment and feed on hand at close of year (page 4)... $ 3. Total income from animals sold (page 6, col's. 20 and 22}... $ 4. Total income from products sold (page 7, col. 27)... $ 5. Total value of products used at home (page 7, col. 32)... $ 6. TOTAL INCOME (Total of lines 1-5)... $ EXPENSES: 7. Total value of stock in hand at begining of year (page 4)... $ 8. Total value of equipment and feed on hand at begining of year (page 4)... $ 9. Total cost of new purchases (page 5, col's.3 and 6)... $ 10. Total cost of feed (pages 6 and 7, col. 4,8, 12)... $ 11. Total of other operating costs (page 7, col. 15)... $ 12. TOTAL EXPENSES (Total of lines 7-11)... $ Subtract: TOTAL INCOME (item 6)... $ TOTAL EXPENSES (item12)... $ 13. NET GAIN OR LOSS (circle one)... $ (Excluding premium money received) Total Premiums received (from page 5)... $ 9

10 Date ewes due to begin lambing Disposition** RAM PERFORMANCE RECORD SHEEP BREEDING PROJECT RECORD* Ram Date Type Birth 120-Day ADG Weight per No. Breed Born (S, Tw, Tr) Adj. Wt. on Test Day of Age Date ram(s) turned in with ewes. EWE BIRTH INFORMATION 120 DAY WEIGHT Total Flock Year Sire Date Lamb Birth Date Age in Actual Adjusted Adj.Wt. No. Born ID Lambed No. Sex Weight Weighed Days Weight 120 Day Wt. Of Lambs Fleece Wt. Died Kept Sold *Offspring born during the year should be added to page 5 (New Purchases). Beginning date for animals is birth date. **If offspring is sold, record on page 6.

11 DAM LITTER INFORMATION BOAR PERFORMANCE RECORD Number Born Litter 21-day Disposition** ADG Days Herd Year Sire Birth Alive Birth Litter Number Boar Date Litter on to Backfat No. Born ID Date Total Dead Boars/Gilts Weight Weight Weaned Died Kept Sold No. Breed Born Size Test 230 Thickness I I I I I I BEEF BREEDING Pt.JJECT RECORD* BULL PERFORMANCE RECORD Bull 205 ADGon 365 Expected Progeny Differences No. Breed Date Born Wt./Ratio Test Wt./Ratio Birth Weaning Yearling Milk v / v v / / Date AI breeding began Date bull(s) turned in with cows Date cows due to begin calving Dam Calf information BIRTH WEANING YEARLING DISPOSITION** Birth Birth Date Actual 205 Day Date Actual 365 Day Herd No. Year Born Sire ID ID Date Sex Wt. Weighed WnWt. Wt./Ratio Weighed Yr. Wt. Wt./Ratio Died Kept Sold SWINE BREEDING PROJECT RECORD*. *Offspring born during the year should be added to page 5 (New Purchases). Beginning date for animals is birth date. **If offspring is sold, record on page 6.

12 RECORD OF ACTIVITIES Offices held this year Committeesse~edonthisyear ~ Other activities this year Oudging, tours, demonstrations, camps, etc.) PROJECT REVIEW Write a review of your project, including what you accomplished and what you learned about yourself, about your animals from your records, and what you would do differently. Add additional pages if necessary. 12