Terms of Reference. Support to Disaster Risk Reduction and Management in Agriculture programme

Transcription

1 Terms of Reference Support to Disaster Risk Reduction and Management in Agriculture programme Background and purpose The Ministry of Agriculture and Forestry (MAF) in Lao PDR has taken a number of steps to better address and mainstream Disaster Risk Reduction and Management (DRRM) into agriculture planning. Together with communities and farmers, MAF developed a sector-specific Plan of Action (PoA) for Disaster Risk Reduction and Management in Agriculture to raise awareness, strengthen sectoral capacities and to promote a proactive approach to DRRM. Based on a Letter of Agreement with FAO, CARE has committed to assist MAF to initiate the systematic implementation and operationalization of selected key priorities identified within the PoA and to further institutionalize DRRM in agriculture and its subsectors including - on a pilot basis - at decentralized levels in three provinces. Purpose The purpose of this consultancy is as follows: Objective. The Consultancy will contribute to (i) strengthening institutional mechanisms and capacities, and provide tools and methods to MAF and selected farming communities to enhance their resilience against hazards and disasters, and (ii) to catalyzing the implementation of the National Plan of Action for Disaster Risk Reduction and Management in Agriculture. Outputs. Within the overall project context the Consultant, with support from CARE and in close coordination with MAF, PAFO, DAFO and FAO project team will produce, achieve or deliver the following outputs: Prepare agriculture sector specific risk (flood and drought) and vulnerability maps at district (3) and community level (15) (focusing on rural livelihoods) in Savannakhet province. Conduct CBDRM Planning and Implementation in three provinces. Build capacities for integrated drought risk management planning in MAF at provincial (Savannakhet) and national levels. Expected Activities Activities. The Consultant will undertake the following activities: Prepare agriculture sector specific risk (flood and drought) and vulnerability maps at districts (3) and community level (15) (focusing on rural livelihoods) in Savannakhet province. Assess and review existing risk/vulnerability maps in Lao PDR, especially for target provinces and tools for sector-specific risk and vulnerability assessment (particular for flood and drought); Asses and review CARE s Climate Vulnerability and Capacity assessment tool and adapt, where possible, for use in this consultancy. If possible, work with local CSOs who have been trained by CARE and have used this tool in the north, for work in Savannakhet; Facilitate a discussion about joint application of one sector-specific standardized methodology and tool for vulnerability and risk assessment in agriculture in close coordination with other international partners and projects; Consolidate desk research on disaster impacts in one province on agriculture production, rural livelihoods and ecosystems;

2 Organize a one day training for relevant departments in MONRE (DDMCC; DMH) and MAF to introduce GIS applications to support/inform sectorspecific risk and vulnerability mapping; Lead a data collection mission in one province, districts/communities together with selected participants from P/DAFO, P/DONRE, P/DDMC and research partners to fine tune existing R V maps with location specific data and information needed to facilitate sectoral planning for DRR in AG ; If possible work with one or more Lao CSOs to do this. Based on above activities, organize a three-day training to guide key departments in MONRE (DDMCC, DMH) and partners in MAF (NAFRI) to develop and apply sector specific risk (flood and drought) and vulnerability maps in the agricultural sector (main crops, irrigation, livestock, fisheries, forestry) combining available mapping/gis tools and locally collected data and fine-tune and finalize the risk and vulnerability maps; Coordinate with FAO Consultants to link/synchronize trainings on provincial level on DRRM planning with the risk/vulnerability data collection and/or the presentation of data/results/maps; Provide technical recommendations and input for activities related to national/sub-national planning and for the final project presentation workshop from a bottom-up perspective based on findings from field activities and the risk/vulnerability assessment. CBDRM Planning and Implementation: Develop situation assessment report, including assessment and review of existing/used tools/ for CBDRR/M and available/existing local /district DRR/M plans and based on this develop a standardized outline to better integrate agricultural perspectives into existing CBDRR/M plans or CBDRR/M planning processes; take into consideration CARE s existing work in this area and tools developed in DIPECHO consortium with Oxfam. Facilitation of stakeholder discussion in fifteen communities, organise CBDRRM workshops, a two days training (Training of Trainer basis) for technical staff in DAFO and the preparation of integrated CBDRR/M action plans with a focus on agriculture; Facilitate the fine-tuning/development of 15 community-based DRR/M plans in agriculture and catalyse district endorsement for the plans. The local DRR/M action plans will incorporate and support good practice technologies validated and disseminated and to up-date of the extension material with documented GPOs for DRRM/CCA (in coordination with the National Consultant), in order to ensure their institutionalization and support for future replication by farmers and DAFOs; Contribute to a final project meeting (half day) on national level to share project results; Contribute to a Regional Stakeholder Workshop with information material and lessons learned from field activities; Build capacities for integrated drought risk management planning in MAF at provincial (Savannakhet) and national level. Organize the collection of information and review of documents on drought management strategies, risk reduction management policies and plans, and other relevant appropriate programmes and action plans in the country (in close collaboration with the experts of CCAFs project) and beyond; Assess drought risk and vulnerability in one province in close collaboration with MAF, MONRE PAFO and Project consultants; Page 2 of 7

3 Prepare: 1. A technical paper on the characterization of drought and floods in the country and an analysis on the interactions between drought and floods and their impacts. The study will also include an assessment of how this drought relationship will affect the management of their risks. 2. A concept note on an integrated strategy for managing in combination the risks of flood and drought, which is to be incorporated in the existing national agricultural strategies and action plans. 3. A concept note and guidelines in developing concrete actions or action plans for drought risk management; In close consultation with both CARE staff and FAO project TWG, and based on the priority setting in the PoA for DRR in AG prepare a set of concrete recommendations about contents and process (what and how) to further strengthen and incorporate aspects of drought risk management within the national agricultural development plan and within sub-sectoral planning frameworks at national and provincial levels; related to that prepare a policy brief on how to do, as well as awareness raising material, and design a capacity development process for MAF staff on enhanced drought risk management; Advise on location specific drought and drought spells mitigating issues, assist in identifying location specific needs for drought mitigation measures, considering agro-ecological settings, water use and water resources management, including river basin water balances (if applicable/as available), and advise on integration of drought issues into CBDRR planning process; Provide technical expertise and prepare technical content of a national training workshop (3-day) to be organized by MAF on the concepts and policies of integrated drought risk management; Provide technical inputs in the form of expert resource person and resource material to organize a two-day training (Training of Trainer basis) for technical staff in DAFO regarding the participatory planning and integration/strengthening of drought risk management issues within AG sectoral development plans at provincial levels; Contribute to drafting the Drought Risk Management portion of the FAO Project Terminal Report; Provide technical expertise for on the job training of national and provincial staff on integrated drought preparedness planning and management of drought and flood risks, through facilitation of workshops and local stakeholder or farmer group discussions. Embedded into the project s wider capacity development process and events the MAF and DAFO technical staff will be involved in a range of capacity development events; they will interact with the Service Provider on frequent basis in providing data analysis and information as well as technical contributions to the understanding of the integrated drought risk management concepts and the development of a mitigating action plan as key aspect of wider DRR planning in Agriculture. Prepare and submit a final report (physical and financial) consolidating all activities undertaken, documents produced including findings and recommendations for future actions in line with reporting requirements agreed upon with CARE This consultancy includes the development of three related outputs. Bidders must be able to demonstrate the relevant skills and experience to deliver all three expected outputs within the requested timeframe. Engagement with local CSOs is encouraged. Details of the format and the content of each output will be developed by the successful bidder, in collaboration with CARE. Page 3 of 7

4 Timeline and deliverables (NB This timeline is indicative. Bidders may submit a revised timeline that they feel is realistic for the development of quality products in line with the specifications) Output 1: Flood and drought risks and vulnerability assessment to inform sectoral DRRM planning. Activities Date of submission/ Deadline (or conduct of activities) Assess and review existing risk/vulnerability maps, and tools for sector-specific risk and vulnerability assessment (particular for flood and drought, especially for target provinces) Asses and review CARE s Climate Vulnerability and Capacity assessment tool and adapt, where possible, for use in this consultancy. If possible, work with local CSOs who have been trained by CARE and have used this tool in the north, for work in Savannakhet Facilitate a discussion about joint application of one sector-specific standardized methodology and tool for vulnerability and risk assessment in agriculture in close coordination with other international partners and projects; Consolidate desk research on disaster impacts in one province on agriculture production, rural livelihoods and ecosystems; One day training for selected DDMCC; DMH and NAFRI officials to introduce GIS applications to support/inform sector-specific risk and vulnerability mapping; Data collection in one province, districts/communities together with selected participants from P/DAFO, P/DONRE, P/DDMC and research partners, through field visits, meetings, interviews, focus group discussions etc. If possible work with one or more Lao CSOs to do this. Organize three-day training to guide key departments i.e. DDMCC, DMH and partners in NAFRI to develop and apply sector specific risk (flood and drought) and vulnerability maps in the agricultural sector, combining available mapping/gis tools and locally collected data and finetune and finalize the risk and vulnerability maps. Synchronize trainings on provincial level on DRRM planning with the risk/vulnerability data collection and/or the presentation of data/results/maps; Provide technical recommendations and input for activities related to national/sub-national planning and for the final project presentation workshop based on findings from field activities and the risk/vulnerability assessment. Started in July and to be completed within two weeks time i.e. by 30 July. Second week of August, Two months during August and September In the first week of October Mid of October In November Output 2: CBDRM Planning and Implementation in three provinces conducted. Activities Date of submission/ Deadline (or conduct of activities) Assessment and review of existing/used tools (particularly existing CARE tools) for CBDRR/M and available/existing local /district DRR/M plans and based on this develop a standardized outline to better integrate agricultural perspectives into existing CBDRR/M plans or CBDRR/M planning processes. Two weeks starting from July Page 4 of 7

5 Develop situation assessment report, including assessment and review of existing/used tools/ for CBDRR/M and available/existing local /district DRR/M plans and based on this develop a standardized outline to better integrate agricultural perspectives into existing CBDRR/M plans or CBDRR/M planning processes Facilitation of stakeholder discussion in fifteen communities, organise CBDRRM workshops, a two days training (Training of Trainer basis) for technical staff in DAFO and the preparation of integrated CBDRR/M action plans with a focus on agriculture Facilitate the fine-tuning/development of 15 communitybased DRR/M plans in agriculture and catalyse district endorsement for the plans. The local DRR/M action plans will incorporate and support good practice technologies validated and disseminated and to up-date of the extension material with documented GPOs for DRRM/CCA (in coordination with FAO s National Consultant), in order to ensure their institutionalization and support for future replication by farmers and DAFOs Contribute to a final project meeting (half day) on national level to share project results. Contribute to a Regional Stakeholder Workshop (DIPECHO) with information material and lessons learned from field activities. Prepare and submit a final report (physical and financial) consolidating all activities undertaken, documents produces including findings and recommendations for future actions in line with reporting requirements of FAO. End of July Three months i.e. July to September. Workshop and ToT to be organized in September Three months i.e. August to October First week of November November End of November Output 3: Capacities for integrated drought risk management planning enhanced in MAF at provincial (Savannakhet) and national levels. Activities Date of submission/ Deadline (or conduct of activities) Organize the collection of information and review of Second half of July documents on drought management strategies, risk reduction management policies and plans, and other relevant appropriate programmes and action plans in the country (in close collaboration with the experts of FAO s CCAFs project) Assess drought risk and vulnerability in Savannakhet province in close collaboration with MAF, MONRE PAFO and Project consultants Prepare a technical paper on the characterization of drought and floods in Savannakhet including an analysis on the interactions between drought and floods and their impacts. The study will also include an assessment of how this drought relationship will affect the management of their risks. Prepare a concept note and guidelines in developing concrete actions or action plans for drought risk management in Savannakhet. Advise PAFO and DAFOs in Savannakhet on location specific drought and drought spells mitigating issues, assist in identifying location specific needs for drought September November Delivery of paper 15 December Delivery of paper 15 December September March 2016 Page 5 of 7

6 mitigation measures, considering agro-ecological settings, water use and water resources management, including river basin water balances (if applicable/available), and advise on integration of drought issues into CBDRR planning process In close consultation with both CARE staff and FAO s project TWG, and based on the priority setting in the PoA for DRR in AG prepare a set of concrete recommendations about contents and process (what and how) to further strengthen and incorporate aspects of drought risk management within the national agricultural development plan and within sub-sectoral planning frameworks at national and provincial levels; related to that prepare awareness raising material, and design a capacity development process for MAF staff on enhanced drought risk management. Provide technical expertise and prepare technical content of a national training workshop (3-days) to be organized by MAF on the concepts and policies of integrated drought risk management Provide technical inputs in the form of expert resource person and resource material to organize a two-days training (Training of Trainer basis) for technical staff in DAFO regarding the participatory planning and integration/strengthening of drought risk management issues within AG sectoral development plans at provincial levels. Provide technical expertise for the on the job training of national and provincial staff on integrated drought preparedness planning and management of drought and flood risks, through facilitation of workshops and local stakeholder or farmer group discussions. Embedded into the project s wider capacity development process and events the MAF and DAFO technical staff will be involved in a range of capacity development events ; they will interact with the Service Provider on frequent basis in providing data analysis and information as well as technical contributions to the understanding of the integrated drought risk management concepts and the development of a mitigating action plan as key aspect of wider DRR planning in AG.. Contribute to drafting the Drought Risk Management portion of the Project Terminal Report. September March 2016 December Between November and February 2016 Ongoing March-April 2016 Submission requirements Interested candidates are requested to submit a bid containing a proposal for this consultancy to CARE International, 329/25 Sibounheuang Road, Ban Sibounheuang, Vientiane, Lao PDR. The bids must be received by CARE in Laos by on 4 th July, either delivered as sealed bids by hand or by courier service or by to Lao.Contracts@careint.org. Please mark your envelope clearly with the words Bid for Drought Risk Management Consultancy or put this same line in the subject of your e- mail. Bids will be opened on 6th July and candidates are welcome to join the bid opening on that day. Submitted documents will not be returned. Applications will only be considered if they include all of the following items (CVs alone are not acceptable): Proposed methodology Page 6 of 7

7 Expected skills and experience of consultant or consultant team Work plan and schedule Credentials of consultant/team members A list of previous clients with contact details Samples of similar work completed Budget Demonstrated experience in: - CBDRM - DRR risk and vulnerability assessment & mapping, GIS applications - National and sub-national DRR planning - Integration of Agriculture in CBDRR/M - Integrated drought risk assessment, planning and management - DRR policy development Good training and workshop facilitations skills Post graduate qualifications in fields relevant to Community Based Disaster Risk Reduction (CBDRR) High-level English language skills are required (written and spoken). Lao language skills are desirable Experience in Laos or in the region is highly desirable Evaluation criteria If consultants apply as a team, one consultant should be nominated as Team Leader, who will have continuous involvement from the inception to the end of the consultancy and will be the main communication focal point for the CARE and FAO teams Bids will be assessed on the basis of: Alignment of proposed methodology to the scope of work/tor Realistic work plan in line with requirements and deadlines Skills and experience of the consultant/team Evidence of successful completion of similar products Value for money Page 7 of 7