CATHOLIC HIGH SCHOOL SOLUTIONS Administrative software and services for Catholic High Schools

Transcription

1 CATHOLIC HIGH SCHOOL SOLUTIONS Administrative software and services for Catholic High Schools

2 Meeting the Diverse Needs of Catholic High Schools Administrators of Catholic high schools now can manage student performance data and interact with parents while simplifying the management of the many administrative details of the school office. The HeadMaster Software suite bridges islands of communication to support a dynamic flow of information between teachers, administrators, and the parents they serve. This suite contains the functionality you need to support high quality education while maintaining a healthy bottom line. Our system helps you engage your parents, empower your teachers, simplify bookkeeping, and expand your office boundaries. Engage Parents Parents, who must depend on their children to deliver progress reports and attendance information via backpack mail often receive this information too late or not at all. HeadMaster Online helps you engage parents directly by providing them internet access to critical information about their child s progress. Parents are able to monitor their child s academic progress, attendance, and behavior over the Web. Students can go online and check their homework lists. Teachers can review information from the comfort of their own home. This online tool uses the highest security standards to make it possible for parents to connect and communicate with teachers and administrators by harnessing the power of the Internet. Empower Teachers Headmaster ProCM provides additional function so that teachers can enter grades and attendance information straight from the classroom rather than from the school office. Bottlenecks often form around the school office as secretaries are tasked with inputting grades and attendance data into stand-alone computer systems, while teachers use individual grade books to keep up with daily class assignments. With HeadMaser ProCM, once information is entered from the classroom, it becomes immediately available for review and reporting by school staff and administrators. This classroom management tool also enables your teachers to create visual seating charts, build lesson plans, and utilize flexible grade reporting and averaging options. Plus, your teachers can easily deliver group messages to parents and students. Simplify Bookkeeping You are running a business in addition to providing quality care and education. Therefore, it is crucial for you to collect tuition and various fees from your students in a timely manner. HeadMaster Billing simplifies bookkeeping responsibilities by equipping your staff with tools to manage the flow of finances, collect tuition, and track fees. Flag past due accounts and send out helpful reminders to parents without spending countless hours tracking down account history. HeadMaster Billing includes tools to generate financial reports and to mail or post billing statements online. Simplify your bookkeeping by using one tool that helps you keep current and accurate records of the accounting transactions in your organization. Expand Your Office Boundaries No longer are you required to be in the office to get work done. Perform all of your work from a preferred location using Internet access to Headmaster OnDemand. Teachers can choose to enter attendance and grades from their classrooms or homes. Administrative staff can organize and record family accounts, charges, and payments from the school office or while on the road. HeadMaster OnDemand, powered by ACS Technologies servers and the Internet, enables you and your staff to accomplish even more, no matter your physical locations. The HeadMaster OnDemand offering also frees you and your staff from maintaining and backing up a server because it is a hosted solution, which is maintained by professionals at ACS Technologies. Serving the Catholic community since 1978

3 PDS makes daily operations easier. We are here for you. Just give us a call Total Integrated Solutions PDS offers a variety of products and services for dioceses, churches, and schools, including HeadMaster and the products that support HeadMaster. Select which products and services you need to accomplish your organization s goals, or ask for our expert assistance in assembling the best mix of products and services to provide a complete solution for your organization. Software Products Administration HeadMaster Pro helps your staff manage a variety of student, parent, teacher, and class information using a centralized student records database. All of your data is secure, centrally located, and easily formatted into customizable reports. From class rosters to attendance, HeadMaster Pro gives you what you need to manage your high school. HeadMaster Online enables staff, faculty, and parents to go online to view their children s assignments, grades, and progress. Any of the data you make available online is protected and kept private. Only specific staff, faculty, parents, and students can enter the system after permissions have been assigned. HeadMaster ProCM includes all the benefits of HeadMaster Pro but adds a valuable ClassRoom Manager (CM) interface for teachers. It automates, centralizes, and simplifies many of the common tasks teachers are faced with everyday in the classroom: organizing lesson plans, posting grades, marking attendance, and communicating with parents. HeadMaster Billing makes it simple to record payments and provides multiple ways for you to monitor outstanding accounts. It tracks and records tuition and fees and allows you to assign multiple billing fees per student and easily distribute family billing statements. OnDemand HeadMaster OnDemand hosted database streamlines your operations by giving users anytime, anywhere access to all the school s operations including tuition accounts, pre-enrollment records, student grading, attendance, and classroom management data. With a hosted solution, loading updates, security patches, and backing up your data becomes obsolete; we do it all for you. Donor Development and Fundraising ACS Contributions enables your staff to enter contribution information quickly and accurately. Its unmatched flexibility accommodates a broad range of giving plans and tracks your giving records, histories, and progress towards fulfilling pledges. Easily produce year-end statements, giving record reports, pledge cards, and charitable tax reports. Finances ACS General Ledger centers on maintaining flexible accounting by allowing clients to design a chart of accounts to fit their school s unique needs. You can track spending by project and manage multiple checking accounts and funds. ACS General Ledger is the ultimate tool for creating comprehensive budget reports, income and expense statements, and balance sheets. ACS Accounts Payable saves you time and coordinates the way your employees pay bills and issue 1099s. You can centrally process your outgoing funds, print checks, store vendor information, and keep track of your invoices. It is your complete check writing and vendor management program. (Requires ACS General Ledger) Reach Data Protection The Extend Platform empowers you and your staff to create a Web site that reaches out and engages both your members and prospects. With simple online tools, you can manage your Web site whenever and wherever you wish. Extend offers a variety of options to help provide you with the content, functionality, and applications you need for your site. LiveStor protects your valuable data by performing scheduled back-ups according to customized criteria. LiveStor can be used to protect your PDS backups, as well as, any other files you select. All data is securely transferred over the Internet to our remote location so you can have peace of mind. Complete Your Solutions With These Companion Programs Cafeteria Management PocketLunch PocketLunch is a lunch management program developed to offer schools a way to track and manage student lunch accounts, simplify free and reduced lunch processing, and offer powerful reporting tools to monitor your lunch program s bottom line. Pocket Lunch integrates with School Office Online so parents can view their lunch balances over the Internet. Library Automation Surpass Software Surpass Software offers a variety of library automation suites. Whether you are automating for the first time, upgrading from an existing automation system, or consolidating to a centralized solution, Surpass is the solution to automate your library.

4 Services Our services ensure your ability to maximize the full potential of the technologies we have developed, as well as our related operations and tools, such as fulfilling tax statements, writing payroll checks, configuring your network architecture, facilitating data conversions, and solving other hardware challenges. Forms & Supplies Forms and supplies products ensure that you have everything you need to complete the task. We take the guesswork out of the process of ordering checks, tax statements, labels, check readers, and other essential supplies. Clients simply browse through our Forms and Supplies Catalog or visit us online to place their order. Since so many of our clients purchase their forms and supplies products from us, we are able to pass the savings on to you. SUPPORTING Web Site Management Web site management service consultants are available to help you assess your current Web site, migrate to the Extend Platform, and / or design a new Web site. The Extend Web site can be customized to meet your needs. Our team of experienced professionals is here to support you with such requests as setting up online donations and event registration, creating multiple Web sites that share content, design integration, creating a branded look and feel, and video or audio streaming. YOUR SCHOOL Consulting and Training Consulting and training services gives you the power to fully understand and utilize our software to meet the needs and goals of your organization. With on-site consulting, our consultants will visit your school to guide you on how to use advanced software functions and work with you to plan the use of these applications and services. We offer training in three different formats - Classroom, Online, and Self-paced so you can chose the format that best meets your unique needs. Data Services Data Services offers a variety of options to optimize your time and money and solve issues as they relate to your actual data and associated files. Our data specialists are available to help new clients save time when converting to PDS from another system and to assist clients with global data changes like area code updates, CASS certification, custom reports, and merging different databases. Whether you are attempting to move data from one database to another or hoping to add clarity to complicated data, our data services specialists are here to provide a solution for you. Preferred Client Program As a preferred client, you are never on your own. We are here for you and have designed the Preferred Client Program to provide you with everything you need to keep up with changing technology and to use full functionality of our applications. The Preferred Client Program offers a wide variety of services and discounts to ensure your software solutions are perpetually current and professionally supported. Besides unlimited, toll-free support, this program includes a valuable set of additional services such as: Software upgrades Software support Networked multi-user support (extra fee applies) Special services Exclusive discounts The Preferred Client Program is your key to help. Enroll in this program to benefit from receiving software version upgrades at no additional charge, unlimited access to well trained support representatives during regular business hours, and 24/7 access to the online Knowledge Base.

5 HeadMaster Simplifies School Administration HeadMaster Software simplifies the administrative tasks of Catholic high schools. From managing enrollment to collecting tuition, HeadMaster Software s flexible interface adapts to meet your unique needs. It handles details such as billing, immunization records, grading, reporting, contributions, and class scheduling. Teachers may also connect directly to your administrative offices from their classrooms to pass on grades and attendance information. In all, HeadMaster Software eases the management of student, parent, and teacher information so you can provide the quality and value parents desire for their children your students. HeadMaster Software empowers your high school to Manage student, family, financial, and staff information Identify and meet important educational needs Communicate more effectively with staff, parents, students, and prospects Enable parents to review their child's information online Simplify tuition collection and payment options Produce and distribute necessary tax documentation to donors Perform daily operations more efficiently Ready to Serve You Over the years, we have introduced new technologies and have discovered effective ways to grow our breadth of products and services to meet the diverse needs of Catholics across the country. Today, we serve more organizations than any other Catholic software provider, and we have developed an excellent reputation for our comprehensive solutions, courteous support representatives, and broad range of additional services. We welcome the opportunity to demonstrate how our integrated school solutions can empower your organization. What Our Clients Are Saying Schools, churches, and dioceses consistently remind us of how we are helping them, and we rely heavily upon communication with our clients to help us create user-friendly products. It is encouraging to know that after all theses years our products are still making tasks easier for school administrators. I just didn t think it would be this easy to switch from our previous system. Rives, office manager The Byrnes School, SC For me having accurate information easily available to our teachers and staff has been terrific. Jane, administrator St. Thomas More School, NC If you have questions or are interested in learning more, please contact us. We would be happy to discuss options with you as they relate to your educational objectives, financial goals, mobilization of resources, and growth opportunities. Please contact: solutions@parishdata.com

6 Products DioOffice DioView Church Office School Office HeadMaster Software Formation Office Ledger Ledger/Payroll Facility Scheduler Ministry Scheduler Extend Platform LiveStor Services Forms & Supplies Web Site Management File Backup and Recovery Support Consulting and Training Professional Services To learn more about our products, please visit The Stability of PDS Since 1978, Parish Data System has been the leading developer of Catholic management software solutions by meeting the needs of over 8,000 parishes, schools and dioceses worldwide. In 2004, PDS joined forces with another church management software leader, ACS Technologies, combining strengths and staff to offer the industry's best support and training along with the broadest line of church management software solutions. PDS software is used by many of the parishes in dioceses throughout the United States making it the top choice for Catholic management software and services. PDS continues to develop new technology solutions that aim to enable accurate data management, increase communications, and empower growth within Catholic organizations Dunbarton Drive Florence, SC North 19th Avenue Phoenix, AZ PHSB0307