Oracle Procure to Pay

Transcription

1 Oracle Procure to Pay Duration: 4 Days Course Code: FP2P Overview: This course covers the full 'Procure to Pay' cycle from the point where a requirement for goods or services is identified to the point where the supplier's invoice is settled. The Oracle Procure to Pay course duration is 4 days with 2 days each for Purchasing and for Payables. Target Audience: This course is designed for users in Procurement, Facilities and Finance departments. It is particularly suitable for those with a supervisory or management responsibility who may be designated a 'super-user' in their own organisation. Delegates should have a working knowledge of the procurement process within their own organisation. The course comprises two sections: Purchasing and Payables. Objectives: Managing Suppliers Defining and Creating Items Creating RFQs and Quotations Approving Suppliers and Sourcing Rules Processing Purchase Order Requisitions Processing Purchase Orders Processing Purchase Order Receipts Approving/Rejecting Requisitions Forwarding to the Workflow Process Raising iprocurement Requisitions Running Standard Purchasing Reports Carrying out month end processes Entering, reviewing and approving supplier invoices Adjusting or cancelling invoices Matching invoices to purchase orders and receipts Entering recurring invoices Processing prepayments Processing holds and releases Entering and processing credit and debit memos Processing employee expense reports Processing single payment batch processing Closing periods and resolving period-end exceptions Opening the next period Running Accounts Payable reports Prerequisites: Knowledge of the Procure to Pay process in their own organisation. Knowledge of Oracle Navigation would be advantageous.

2 Follow-on-Courses: FCM, Oracle Cash Management FAM, Oracle Asset Management FGL, Oracle General Ledger

3 Content: Session 1: OVERVIEW OF ORACLE Session 11: RAISING IPROCUREMENT Session 21: APPROVE INVOICES PURCHASING REQUISITIONS Approval Methods Overview of Oracle Purchasing Shopping by Store Approve a Non-PO Invoice Matching Options Shopping to Category Integration with Oracle Payables Checkout Process Session 22: ADJUST OR CANCEL INVOICES Session 2: SUPPLIER MANAGEMENT Session 12: RECEIPTING A PO IN iprocurement Add an Attachment to an Invoice Supplier Overview Adjust an Invoice Supplier Relationships Express Receive Cancel an Invoice Contracts Standard Receipting Create and Use a Clearing Payment Type Solicitations Returning Ordered Items Supplier Sites Receipt Corrections Session 23: PAYMENT BANKS AND Supplier Account Balances View Receipts PAYMENT PROCESSING Inquire on a Supplier Add a Supplier Session 13: NON-CATALOG REQUESTS Payment Workbench Amend an Existing Supplier Manual and Quick Payments Merge Supplier/Supplier Sites Requisition Information Payment Methods Add an Attachment to a Supplier Record Review Approver List Process a Payment Batch Create an Approved Suppliers List Review and Submit Amend a Payment Batch Cancel a Payment Batch Session 3: ITEM ATTRIBUTES AND SET UP Session 14: PURCHASING SET UP Stop / Void a Payment OVERVIEW Set Up an Internal Bank Account Define Master Items Assign a Master Item to an Organization Purchasing Profile Options Session 24: GENERAL LEDGER Update Parameters Specific to an Purchase Order Matching and Tax TRANSFER Organization Tolerances Copy Item Attributes From a Template Purchasing Document Security, Routing Accounting Methods Create a Template and Approval Accounting Entries for Payables Set Attribute Controls Approval Assignments and Approval Transactions Groups Transfer to GL Process Session 4: RFQ AND QUOTATIONS Purchasing Options Receiving Options Session 25: INTEGRATION WITH OTHER Add or Amend an Existing Supplier List MODULES Create a New Supplier List Session 15: PURCHASING ACCOUNTING Create a New RFQ Integration with Oracle Purchasing Select the Suppliers who will receive the Accruals Integration with Oracle Assets RFQ Encumbrance Accounting Integration with Oracle Self-Service Web Print the RFQ Generate Uninvoiced Receipt Accruals Applications Create an RFQ from a requisition Close a Purchasing Period Integration with Oracle Projects Enter a Quotation Session 16: PURCHASING EXERCISES Session 26: PAYABLES SET UP Session 5: APPROVED SUPPLIERS AND OVERVIEW SOURCING RULES Session 17: INTRODUCTION Define Financials Options Create Source Documents Define Payables Options Set Up Sourcing Rules Overview of a Payables System Define Special Calendars Assign the Sourcing Rules to an Item Oracle Payables Workflow Define Purchase Order Matching and Tax Test the Sourcing Set Up Additional Features of Oracle Payables Tolerances Create an Approved Supplier List An Overview of Payables in a Business Define Invoice Hold and Release Names Test Autosourcing Set Up Integration with Other Modules Create Templates for Entering Expense The Payables Cycle Reports Session 6: PURCHASE REQUISITIONING Open Payables Accounting Period PROCESSING Session 18: ENTER INVOICES Session 27: PAYABLES PERIOD CLOSE Overview of Requisitioning Invoice Types The Requisition Form Invoice Matching Payables Period End Procedures Overview of Approvals Invoice Import Run Payables Accounting Process Create a Requisition Invoice Gateway Run the Accounts Payable Trial Balance Create a Requisition Using Preferences Enter a Non Purchase Order Invoice Close the Payables Accounting Period Create a Foreign Currency Goods Enter a Standard Purchase Order Invoice Resolve period-end exceptions Requisition Process a Credit Note - Match to a Open the Following Payables Accounting Create a Foreign Currency Services Purchase Order Period

4 Requisition Process a Credit Note - Match to an Add an Attachment to a Requisition Invoice Session 28: WITHHOLDING TAX Review a Requisition Recurring Invoices Approve / Reject a Requisition Applying Prepayments to an Invoice Set Up Tax Types View Action / Approval History Foreign Currency Invoices Set Up Inland Revenue supplier account Cancel a Requisition Entering Taxes on Invoices Set Up Withholding Tax Special Calendar Requisition Templates Debit memos Set Up Tax Codes Supplier Item Catalog Set Up or amend supplier account Session 19: INQUIRY ON INVOICES Process supplier invoice with Withholding Session 7: PURCHASE ORDER Tax PROCESSING Invoice Inquiry Overview Query back and validate tax deduction Find Invoices invoice Create a Standard Goods Purchase Order Find Invoice Distributions Create a Standard Purchase Order Using Calculate Supplier Balances Session 29: ACCOUNTS PAYABLE Preferences Review High-Level Invoice Information EXERCISES Create a Blanket Purchase Agreement Create a Blanket Release Session 20: APPLY AND RELEASE HOLDS Enter Standard Invoices with Multiple Lines AutoCreate a Standard Goods Purchase Enter Invoices Using PO Default Order Types of Hold Running Reports Add an Attachment to a Purchase Order Apply a Manual Invoice Hold Enter a Credit Memo and Match to a Approve/Reject a Purchase Order Release a Manual Invoice Hold Purchase Order Invoice (Part Value of the Review a Purchase Order Invoice) Amend a Purchase Order Enter a Credit Memo and match to a Copy a Purchase Order standard invoice Close / Cancel a Purchase Order Enter an Advance Freeze a Purchase Order Invoice Inquiry Other Control Actions Amend an Invoice (PO Invoice) Print a Purchase Order Cancel Invoices Purchase Orders and Projects Enter an Expense Report and Apply a Workflow Document Creation Prepayment/Advance Apply a Manual Hold Invoice Session 8: PURCHASE ORDER RECEIPT Un-Apply a Prepayment PROCESSING Enter a Discounted Invoice Matched to a Purchase Order Overview of the Receiving Process Exceptions Session 30: ACCOUNTS PAYABLE Receipt Routing PAYMENTS EXERCISES Receipt Processing Methods Payment on Receipt Payables Payment Run Correct a Receipt Quick Payment Return Goods to a Supplier Manual Payment Find and Review Receipts Void a Single Payment Receiving Tolerances Issue a Refund Session 9: INTEGRATION WITH OTHER MODULES Integration with Payables Integration with Inventory Session 10: ENTERPRISE STRUCTURE OVERVIEW Organizations Defining Locations Units of Measure Item Categories

5 Further Information: For More information, or to book your course, please call us on Head Office / Northern Office info@globalknowledge.co.uk Global Knowledge, Mulberry Business Park, Fishponds Road, Wokingham Berkshire RG41 2GY UK