GM-IMD IDBI Bank Ltd Hyderabad. Encl: As above

Transcription

1 Regd. Office: IDBI Tower, WTC Complex, Cuffe Parade, Mumbai Notice for Prequalification Annual Maintenance Contract (AMC) for providing Sweeping, Cleaning & other incidental services at Bank s Premises at D.No /1&2,Chapel Road & Bank Quarters (A.C.Guards), Hyderabad IDBI Bank Ltd., a premier Banking institution having its Zonal Office at Chapel Road, Hyderabad proposes to invite Sealed applications from professional agencies for prequalification who are providing Sweeping, Cleaning and other incidental Services to Commercial Banks, Government/Public Sector/Private organizations of repute/large hotels, Commercial Complexes, autonomous bodies etc. The Bank has provided high quality interiors and the Vendor(s) should be experienced and have capability to maintain them. The scope of work would involve cleaning & wet mopping of floors, dusting of work stations, collecting and disposing of waste in municipal bins, cleaning of toilets & toilet fixtures, window glass (both from inside & outside), telephones, lifts, walls, stairs, carpets, sofas, chairs, pedestal fans, venetian blinds, polishing of brass items, removing of cobwebs from ceilings, removal of stagnant water from terrace and external drainage cleaning, open terrace cleaning etc. The work also includes engaging the services of personnel for other incidental work such as shifting/movement of files / documents / furniture / equipment etc. within and outside the bank s premises/quarters, attending pantry work etc. These services will be required on all days during the period of contract as per Bank s requirement. Vendors satisfying the eligibility criteria will only be allowed for participation in tender process. Vendors shall furnish details regarding their Company, Organization Chart, Date of Incorporation, Experience etc as indicated in the Annexure (I-VIII). Details desired can be sent in sealed envelope along with all filled Annexure (I to IX) addressed to General Manager- IMD, IDBI Bank Ltd,.No /1&2,Chapel Road, Hyderabad and dropped in the box, kept for this purpose on Ground floor at D.No /1&2,Chapel Road, Hyderabad on or before 3:00 pm on November 26, Encl: As above GM-IMD IDBI Bank Ltd Hyderabad

2 Eligibility Criteria 1 The Vendors should be a registered entity for providing services of skilled and unskilled nature having requisite license. 2 The Vendors should be experienced in providing Sweeping, Cleaning and other incidental services and should have been in existence for the last 7 years. 3 The vendor should have office in Telangana/Hyderabad and also providing the said Services like Sweeping, Cleaning and other incidental work (attending pantry related work, messenger activities within and outside office) in the state of Telangana. 4 During last 7 years ending on March 31, 2018, the vendor should have render the services towards Annual Maintenance Contracts for Facility Management Services Office/ Institutional building and commercial building works should have as under : One similar completed work for Office premises Built Up area not less than sq. ft Or Two similar completed works for Office premises Built Up area not less than sq. ft Or Three similar completed works for Office premises Built Up area not less than sq. ft. Similar works shall mean carrying out Annual Maintenance Contract (AMC) for Sweeping, Cleaning and other incidental works in Banks, financial institutions, major hotels, and multistoried office buildings etc 5 The applicant should have completed at least one work as described in (4) above for Govt PSU/ PSBs/ Semi Govt. etc. 6 The Annual Turnover of the firm / company, during last 3 financial years shall be at least Rs. 25 lakhs. 7 Profitable firm / company during last 3 financial years. 8 Satisfactory performance of work / completion certificates should be produced from two of their existing major clients with details of contact person, Telephone Nos., etc. 9 The vendors should ensure and confirm that they have the entire mandatory compliance certificates/ registrations/ license under various laws including central labour law and laws applicable for the state of Telangana where the Bank would assign them contract ie. Hyderabad.

3 10 Minimum wages payable to the personnel to be engaged shall be strictly as per Central Labour Laws Only. The Vendor should comply with various provisions of Contract Labour (R & A) Act 1970 and Central Rules 1971 and should enclose the copies of the following. 11 License from Labour Commissioner to employ contract labour under the Contract Labour Act. 12 Registration certificate under Employees Provident Act, with latest proof (challans to be attached) 13 Registration under Employees State Insurance Act, with latest proof (challans to be attached). 14 Latest Income tax clearance certificate and PAN Card of the Contractor to be enclosed 15 Service Tax registration with latest proof (challans to be attached). 16 Registration under Sales Tax Act/VAT. 17 Copies of audited Balance Sheets for the past 3 years. The vendors should have provided / providing similar services in offices of Commercial Banks, Private Banks, autonomous bodies, Government / Public Sector / Private organizations of repute / large hotels, Commercial Complexes etc. The Vendors shall have good name, standing and professional reputation for performing similar job/ assignment. In addition they should not have defaulted in providing similar services with IDBI Bank or any other establishments. The vendors should have proper tools & tackles for providing Sweeping, Cleaning and other incidental work at locations mentioned in the appendix. The Bank also reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it if too many applications are received satisfying the basic eligibility criteria. For any clarifications please contact at (040) or Place: Hyderabad Date: October 30, 2018 GM-IMD IDBI Bank Ltd (Hyderabad Zone)

4 ANNEXURE-I Sr.No Information regarding Details to be furnished by the Vendor 1 Name & Address of the firm/company 2 PAN No. 3 Type of organization & incorporation. year of 4 Correspondence address with contact person s name, telephone number, mobile number, etc. 5 Name & details of Directors/Partners/ Proprietor 6 Company Profile with establishment year of 7 Details of offices 8 Whether registered with Registrar of Companies/Firms, if so, number & date 9 Registration with tax authorities (with copies of 3 years IT Returns) 1. GST NO Rs Rs Rs.

5 10 Names of the Bankers with address Details of Solvency Certificate submitted 12 Turnover of the company/firm. Please provide the details for the last 3 years ending March 31, 2016/2017/2018. (Certified copies of audited Balance Sheet and profit & loss account statement to be enclosed ) a) FY b) FY c) FY Rs. Rs. Rs. 13 Details of the AMC works executed by the company/firm during last 3 Financial years (only those works to be mentioned which qualify the eligibility criteria) Copies of satisfactory work experience obtained from the employers to be enclosed 14 Registration with Government / Public Sector Undertakings/Banks 15 Organizational set up and trained man power available (Enclose the chart) Annexure II to be filled up Annexure III to be filled up Annexure IV to be filled up

6 16 Details of litigation / arbitration cases resulting from the contracts executed by your company / firm in the past or currently under execution. 17 Names along with address and telephone numbers of two authorized representative of organization for whom work done in the past and who are in a position to certify the past performance of your company / firm Annexure V to be filled up Annexure VI to be filled up 18 List of equipments and Machineries Annexure VII to be filled up 19 Other information applicant might like to give in support of the application Annexure VIII to be filled up Date: Place: Signature of the authorized person along with Company Seal

7 ANNEXURE-II LIST OF HOUSE KEEPING SERVICES CONTRACTS EXECUTED DURING LAST 3 YEARS One similar completed work for Office premises Built Up area not less than sq. ft Or Two similar completed work for Office premises Built Up area not less than sq. ft Or Three similar completed work for Office premises Built Up area not less than sq. ft. Sr. Name of the Supervising Work order Ref. Contract Contract Copy of Remarks No. Client Authority under No. & date period value work order whom work was (enclose copies) (Rs. in Cr.) enclosed? carried out (Name (Yes/No) Designation)

8 ANNEXURE-III Registration with Government / Public Sector Undertakings / Banks for Carrying out Facility Management Services i.e. Central Labour Commissioner License, PF, ESI, etc. Sr.No. Name Nature of work Value of work Name of the Registration authority and Date of Registration ANNEXURE-IV Organizational set up and trained man power available Sr.No. Name Qualification Experience Works done Employed with your firm since Any other information

9 ANNEXURE-V Details of litigation / arbitration cases resulting from the contracts executed by your company / firm in the past or currently under execution Year Award for/ against Name of Cause of Disputed Actual applicant Client litigation amount awarded Amount ANNEXURE-VI Names along with address and telephone numbers of two organization for whom work done in the recent past and who are in a position to certify the past performance of your company / firm Sr. No Name of the employer Address Tel. No. / Mobile Fax /

10 ANNEXURE VII List of Equipments & Machineries: Sr. No. Description Utilization Area Furnish / Enclose copies of invoices Delcaration: 1. All the above information furnished by me/us here above is correct to the best of my knowledge and belief. 2. I/we have no objection if enquiries are made about the work listed by me/us as above/in the annexures. 3. I/we agree that the decision of IDBI Bank Ltd in selection of the Contractors will be final and binding on me/us. 4. I/we have read the instructions appended to the pro forma and I/we understand that if any false information is detected at a later date, the empanelment/award of contract shall be cancelled at the discretion of the bank. Signature of the Vendor Name and designation Seal of the firm Place: Date:

11 ANNEXURE VIII Undertaking /Declaration by the applicant The General Manager (IMD) IDBI Bank Ltd. Chapel Road Hyderabad Date: Dear Sir, Prequalification of Vendors for providing Facility Management Services I/We have read and understood the press notice and the notification in the Banks web-site for prequalification and instructions to the applicants. I/We do here by declare that the information furnished by me/us is correct to best of my/our knowledge and belief. I/we do here by also declare that our firm has not been blacklisted by any public sector organizations. Yours faithfully, Signature Name: Designation: Address : Office Seal/ Stamp

12 ANNEXURE IX Check list of documents to be submitted 1. Duly filled and signed application form. 2. Copy of Partnership deed/ registration certificate with ROC. 3. Copy of Pan Card. 4. Solvency certificate issued by National bank/ Scheduled bank within 12 months. 5. Copy of GST registration 6. Copy of audited financial statement for last 3 financial years. 7. Copy of IT returns submitted for last 3 financial years. 8. Copy of ESI and PF registration and Copy of Labour License. 9. Copy of work order and completion certificate.