Role Description Collections Database Manager

Transcription

1 Role Description Collections Database Manager Cluster Planning and Environment Agency Australian Museum Division/Branch/Unit Life Science Location Sydney Classification/Grade/Band Clerk Grade 5/6 Role Number ANZSCO Code Date of Approval April 2018 Agency Website Agency overview The Australian Museum (AM) operates within the NSW Department of Planning and Environment and was founded in 1827 as the first museum in Australia. The AM provides access, engagement and scientific research to increase our understanding of natural history and culture, particularly of the Australasian region. The AM holds more than 18 million objects of biological, geological and cultural collections and develops programs, exhibitions and school and community education initiatives onsite, online and offsite. The AM s purpose is to make nature, Indigenous cultures & science accessible and relevant to everyone. The Australian Museum Research Institute (AMRI) Division is comprised of the following five Branches: Life Science, Digital Collections and Citizen Science, Lizard Island Research Station, Materials Conservation and Australian Centre for Wildlife Genomics. For more information, visit the following sites: Australian Museum Research Institute Australian Museum Science Research Strategy Primary purpose of the role The Database Manager is responsible for the technical management of the digital collection management system, ensuring it integrates with AM IT and Digital infrastructure, and oversees data standards for data capture, storage and access to achieve project outcomes and support the achievement of Australian Museum objectives. Key accountabilities Technical management and day to day operation of the digital collections database. Collaborates with others to design data standards for capture, storage and access to collection data. Administers the database configuration, security, schema and objects, ensuring compliance against agreed standards and guidelines 1

2 Oversees database software installations and upgrades to maintain currency with supported environments Manages the resolution of collection database technical issues (software) and support of database users. Works with other areas of the business to ensure the integration of the collection database and associated data with corporate infrastructure such as websites, apps and exhibitions. Works with the DigiVol coordinators, Manager of Life Science, and Digital Collection Citizen Science Manager to develop and manage the data related aspects of the DigiVol project. Oversees data related aspects of all collection related data projects such as digitising. Key challenges Manage effective and efficient access to AM collection data for all stakeholders. Integrate collection data into all relevant aspects of AM functions and operations. Key relationships Who Internal Why Manager Escalate issues, keep informed, advise and receive instructions Life Science & Archaeology, Digital Collections team To maximise the effectiveness and efficiency of products activities and workflows implemented in the AM setting. Support team, work collaboratively to contribute to achieving multiple teams business outcomes Participate in meetings to obtain the work group perspective and share information Clients/customers Resolve and provide solutions to issues Provide information regarding relevant practices and standards Manager ICT and team To ensure collection management system is running effectively and that users have access. External To deliver innovative and client focused digital products for accessing AM collections and engaging the public through citizen science Software vendors For ensuring collection management system software is up to date, functioning as it should and users have sufficient support. Escalate unresolved support requirements Establish requirements for upgrades and installations Atlas of Living Australia To ensure data is accessible as effectively and efficiently and currently as possible. 2

3 Role dimensions Decision making The position holder, with guidance from the Manager and supported by other staff, makes decisions about EMu technical management, user support and data import, storage, access and quality issues. Reporting line Role reports to the Manager of Life Science Direct reports Data and Support Budget/Expenditure Nil Essential requirements Tertiary degree or equivalent experience in information technology or relevant discipline Demonstrated advanced skills, experience and expertise in database manipulation and management preferably in a Museum or natural history context. Demonstrated experience in managing a database environment including databasing and data import, data reporting and access, and creating and implementing data standards. Demonstrated experience with managing large datasets preferably of a taxonomic and/or ecological nature. Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the Focus Capabilities outlined in the Role Description. Capabilities for the role The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability Framework is available at Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities. 3

4 NSW Public Sector Capability Framework Capability Group Capability Name Level Display Resilience and Courage Act with Integrity Manage Self Value Diversity Communicate Effectively Commit to Customer Service Work Collaboratively Influence and Negotiate Deliver Results Plan and Prioritise Think and Solve Problems Demonstrate Accountability Finance Technology Procurement and Contract Management Project Management Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role s key accountabilities. NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Personal Attributes Display Resilience and Courage Relationships Commit to Customer Service Be flexible and adaptable and respond quickly when situations change Offer own opinion and raise challenging issues Listen when ideas are challenged and respond in a reasonable way Work through challenges Stay calm and focused in the face of challenging situations Support a culture of quality customer service in the organisation Demonstrate a thorough knowledge of the services provided and relay to customers Identify and respond quickly to customer needs 4

5 NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Results Deliver Results Results Think and Solve Problems Business Enablers Technology Consider customer service requirements and develop solutions to meet needs Resolve complex customer issues and needs Co-operate across work areas to improve outcomes for customers Complete work tasks to agreed budgets, timeframes and standards Take the initiative to progress and deliver own and team/unit work Contribute to allocation of responsibilities and resources to ensure achievement of team/unit goals Seek and apply specialist advice when required Research and analyse information, identify interrelationships and make recommendations based on relevant evidence Anticipate, identify and address issues and potential problems and select the most effective solutions from a range of option Participate in and contribute to team/unit initiatives to resolve common issues or barriers to effectiveness Identify and share business process improvements to enhance effectiveness Demonstrate a sound understanding of technology relevant to the work unit, and identify and select the most appropriate technology for assigned tasks Identify opportunities to use a broad range of communications technologies to deliver effective messages Understand, act on and monitor compliance with information and communications security and use policies Identify ways to leverage the value of technology to achieve team/unit outcomes, using the existing technology of the business Support compliance with the records, information and knowledge management requirements of the organisation 5