Sage Simply Accounting Tutorial. Project Part 1: Final Revision. Sheilah Gaffney. Carleton University COMP1001. Introduction to Computers

Transcription

1 Sage Simply Accounting Tutorial Project Part 1: Final Revision Sheilah Gaffney Carleton University COMP1001 Introduction to Computers Ms Gail Carmichael June 14, 2010

2 Introduction Sage Simply Accounting Tutorial Sage Simply Accounting is an accounting software program used by accountants, bookkeepers and small businesses across Canada. This program is preprogrammed with features and formulas that allow users to input and extract data easily and efficiently. This program is used to accomplish numerous financial tasks (Figure 1). Figure 1: Simply Accounting Main Features Tracking and organizing financial transactions and projects Invoicing Payroll Reports Managing sales, purchases & inventory Maintains and updates employee, vendor and customer accounts Simply Accounting Program (Figure 2) is a screenshot of the main page of the Simply Accounting Software Program. (Table 1) provides a basic description for each individual icon found on the main page of Simply Accounting. 2

3 Figure 2: Simply Accounting Main Page Table 1: Simply Accounting Main Page- Basic Icon Functions ICON FUNCTION 1. Daily Business Manager Task scheduler 2. Report Centre Access to reports 3. Learning Centre Training guide 4. Chart of Accounts Assets, liabilities, retained earnings, revenue and expenses 5. General Journal Record entries and adjustments- excluding revenue and expenses (i.e. bank charges, month- and year-end entries, etc) 6. Reconciliation/Deposits Reconcile bank account 7. Vendors Supplier accounts 8. Purchases, Orders & Quotes Invoices from suppliers 9. Payments Paying suppliers 10. Customers Client accounts 11. Sales, Contracts & Company invoices for customers 3

4 Estimates 12. Receipts Record cheques/payment received from customers 13. Employees Employee and payroll details 14. Paycheques Create individual paycheques 15. Payroll Cheque Run Pay numerous employees at once by creating a batch of paycheques Invoicing & Tracking Financial Transactions When businesses purchase something from their suppliers, they need to input data from the invoices they receive. To do this, they go to the Simply Accounting main page and click on 8. Purchases, Orders and Quotes. They then choose the name of the vendor they purchased the items from, the items purchased, and the amount of each item purchased, in addition to the invoice number and the date (Figure 3). The user would then click on Process at the bottom right of the page to finalize this transaction. Figure 3: Simply Accounting Purchase Invoice Choose Vendor Invoice #, Date Choose Item(s) Quantity Process 4

5 When businesses provide clients with products or services they create and distribute invoices. To create an invoice they go to the main page of the Simply Accounting software program and click on 11. Sales, Contracts & Estimates. They then choose the name of the customer, the products or services provided and the amount provided, the invoice number and the date (Figure 4). The user would then click on Process at the bottom right of the page to finalize this transaction. (Figure 5) is an example of an invoice that would be sent to a client. Figure 4: Simply Accounting Sales Invoice Choose Customer Invoice #, Date Choose Item(s) Quantity Process 5

6 Figure 5: Simply Accounting Sales Invoice- Sample 6

7 (Figure 6) shows how a company would pay an invoice received from a supplier. To begin, they would go to the main page of Simply Accounting and click on 9. Payments. They would choose the name of the vendor, the amount being paid and the date. They would click on Process to finalize the creation of this cheque and then print it. Figure 6: Simply Accounting Invoice Payment Choose Vendor Date Payment Amount Process (Figure 7) is a screenshot of how a company would record the receiving of payment from a customer. To complete this task, the user would click on 12. Receipts 7

8 on the main page of the Simply Accounting program. They would then enter the clients name, the date, the cheque number, the invoice number and the amount paid. They would then click on Process to finalize this transaction. Figure 7: Simply Accounting Payment Receipt Date Invoice # Choose Customer Amount Received Process (Figure 8) is a detailed report of the financial transactions performed in Figures 3 through 7. To view the details of posted transactions, the user would click on the 5. General Journal icon on the Simply Accounting main page and then click on the accounts that apply. This report provides details of debits and credits, which includes revenues, expenses, taxes and bank account changes. 8

9 Figure 8: Simply Accounting Transaction Report Payroll (Figure 9) is a demonstration of how a company would pay an employee. They would start off by clicking on 14. Paycheques on the Simply Accounting main page. They would then choose an employee, the date and the period ending. They would click Process to finalize the transaction and then print the cheque. 9

10 Figure 9: Simply Accounting Paycheque Choose Employee Date Period Ending Process 10

11 References Sage Simply Accounting. (2010). Simply Accounting. Retrieved from Simply Accounting: Accountants Edition. (2010). Sage Simply Accounting Software. 11