Organization / Contractor / Dealer / Supplier. Address : Contact No. : Advertisement Ref. : Received by : Issued on :

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1 TENDER DOCUMENTS for Pre-qualification of Supplier / Contractor for Supply, Installation & Commissioning of 200 KVA Diesel Generator Set and its essential accessories for Institutes Lahore Centre Organization / Contractor / Dealer / Supplier : Address : Contact No. : Advertisement Ref. : Received by : Issued on : Issued by (Institute s Officer) : Page 1 / 12

2 Introduction about ICMA Pakistan ICMA Pakistan is a professional not-for-profit accounting Institution. Realizing the need, the profession of Management Accounting came into existence in Pakistan with the establishment of the Pakistan Institute of Industrial Accountants in 1951 by a legend Finance professional, Mr. Muhammad Shoaib, who also served Finance Minister of the country and senior position at World Bank. The Institute was, later, named as the Institute of Cost and Management Accountants of Pakistan and now commonly known with its acronym, ICMA Pakistan. It was established in 1951 and was given statutory status vide Cost and Management Accountants Act, 1966 being the only Institute to regulate and promote the profession of Management Accounting in Pakistan and to deliver education and confer certification. It, currently, has more than 5,000 members within Pakistan and 43 countries abroad serving in more than 100 sectors on the senior management positions such as Chairmen, CEOs, CFO, MDs, Directors, GMs etc. The Institute has sizeable strength of students i.e., approx. 15,000 which is increasing gradually. The Institute has its major centers at Karachi, Lahore, Islamabad, Multan & Faisalabad whereas it has more than 15 authorized education centers and registered education providers. For last 61 years, the Institute is playing a vital role in sustainable growth of industrialization and economy of the country by virtue of professional qualification and multidimensional experience of Management Accountant qualified from this Institute. They have excelled in almost all phases of business, finance, accounting and industrial operations. Today, Management Accountants, being key member of top management and decision making team, help organizations to take appropriate decisions for the business prosperity and growth. In view of above, the Institute seeks Expression of Interest from reputed companies for Supply, Installation and Commissioning of 200 KVA Diesel Generator Set and its essential accessories at ICMA Pakistan s Lahore campus as per requirements given in this document. Tender Advertisement Page 2 / 12

3 Evaluation & Process Flow EOI Advertisement in Newspaper or Hosted in ICMAP & PPRA Web site Receiving prescribed EOI Documents Submssion of Sealed Documents along with Earnest Money Opening of Technical Bids and Financial Bids in front of present bidders Refund of Earnest Money to non-selected bidder Approval of Competent Authority Finalization of Bidder for Award of Contract Presentation / One-on-one meeting by Shortlisted Bidders (if required) Finalization of Terms & Conditions, Timelines, Schedule of Payments and other details with successful Bidder Award of Contract to successful Bidder through Work Order Mobilization Advance (if any) and Performance Gurantee Commencement of Work Payment of 90% Amount Inspection and Final Settlement (as per terms) Completion of Project Facilitation, Monitoring, Quality Assurance, Payments, etc as per Terms Request for remaining 10% Retention money Satisfaction Report Full and Final Payment of remaining 10% Retention Money Evaluation Weightage Technical : 70% Financial : 30% Page 3 / 12

4 Brief Introduction of the Organization / Contractor / Dealer / Supplier Sr. Factors Description 1 Name of the Organization / Contractor / Dealer / Supplier : 2 Date of Establishment : 3 Corporate Status : 4 Owner / Proprietor / MD / CE Name : 5 CNIC No. : 6 Mailing Address : 7 Contact No(s). : 8 Cell No(s). : 9 Fax No(s). 10 Address : 11 NTN No. : 12 Bank Name & Account No. (for which statement is enclosed) 13 Attachments: : a) Attested copy of valid NTN & G.S.T Certificate; b) Affidavit that company had never been black-listed; c) Copy of Bank Statement of last 6 months or copy of Financial Soundness certificate d) List of Clients with contact person (regular and occasional) Page 4 / 12

5 Issued to : Advertisement Reference : Institute of Cost and Management Accountants of Pakistan FINANCIAL BID FORM Issued on : Issued by : Director Administration, ICMAP Head Office, Karachi. Tender No.: ICMAP/ADMIN/HO/MAA/06/2015/01030 BID FOR SUPPLY, INSTALLATION & COMMISSIONING 200 KVA DIESEL GENERATOR SET AND ITS ESSENTIAL ACCESSORIES FOR ICMA PAKISTAN LAHORE CENTRE: Bids are required from Contractor / Company / Organization / Dealer for the following specifications / tasks. The details are as under: Sr. Description B.O.Q Rate in Rs. Amount in Rs. A. SUPPLY, INSTALLATION & COMMISSIONING OF 200KVA DIESEL GENERATOR SET AND ITS ESSENTIAL ACCESSORIES FOR 1. Supply of 200 KVA Diesel Generator Set 01 No. 2. Supply & installation of Sound & Weather proof Canopy for 200KVA Diesel Generating Set 3. Supply & Installation of ATS / MOR System for 200 KVA ATS / ABC Panel Specifications: Auto Battery Charger 12 V, 5 Amps Phase Indication Lamps (For Main & Load) Phase Indication Lamps (For Generator & Load) Mains Contactor 3 Pole, 300 Amps (Make: L.S / Hyundai) Genset Contactor 3 Pole, 300 Amps (Make: L.S. Hyundai) Timer 220 VAC (Make: Fotek) Relay 220 VAC (Make: Finder) Electrical Interlocking 01 No. 01 No. 44. MOR System Specifications: 01 No. MCCB 3 Pole, 400 Amps, For Mains (Make: L.S / Hyundai) MCCB 3 Pole, 400 Amps, For Load (Make: L.S / Hyundai) MCCB 3 Pole, 400 Amps, For Genset (Make: l.s / Hyundai) Mechanical Inter Locking Power Cabling with Lugs & Allied Material Wall / Floor Mounted Panel Box Page 5 / 12

6 Institute of Cost and Management Accountants of Pakistan FINANCIAL BID FORM Tender No.: ICMAP/ADMIN/HO/MAA/06/2015/ Supply, Laying & Termination of Power Cable 185 mm, 4 Core with PVC Fitting & Allied Material (Make: Fast Cable / Pakistan Cable) Supply, Laying & Termination of Control Cable 2.5mm, 4 Core with PVC Fitting & Allied Material Supply, Laying & Termination of Earth Cable 70 mm, Single Core with PVC Fitting & Allied Material Making of Earth Pit for the Neutral & Body of Gen Set with 5 Copper Rod, Earth Include Manual Boring 15 fts, Refilling, Using Charcoal Dust, Calcium dioxide & Salt Construction of RCC Foundation Pad at Ground Floor for C 220 D5 KVA Genset (Size: 11 X 5 X 6 ) Meters Meters Meters 02 Nos. 01 Job 10. Supply and Fabrication of Genset Exhaust Silencer Pipe with Allied Material Rfts. 11. Supply & Fabrication of Genset Radiator Ducting with Allied Material Sq.ft. 12. Crane Work for Loading and un-loading (If Required) 01 Job Note: Quotation would be accepted after Technical verification by Civil Consultant & Electrician of the Institutes; Please specify your terms and conditions, if any. Remarks: Page 6 / 12

7 Institute of Cost and Management Accountants of Pakistan List of Major Projects In last 5 years TECHNICAL BID FORM Sr. Organization Capacity of Diesel Generator Set Project Start Completed on Location Use extra sheet in the same format if required. Page 7 / 12

8 List of major Clients with Contact Person Institute of Cost and Management Accountants of Pakistan TECHNICAL BID FORM Sr. Client Concerned Officer(s) of Organization Contact / Cell No. Use extra sheet in the same format if required. Page 8 / 12

9 Institute of Cost and Management Accountants of Pakistan Details of Technical Personnel Strength attached full-time / part-time TECHNICAL BID FORM PERSONNEL STRENGTH Sr. Resource Person s Name Designation Qualification Years of Experience Use extra sheet in the same format if required. Page 9 / 12

10 List of major Banks with Contact Person Institute of Cost and Management Accountants of Pakistan TECHNICAL BID FORM BANKS Sr. Name of Bank Branch City Operational Duration Use extra sheet in the same format if required. Page 10 / 12

11 Institute of Cost and Management Accountants of Pakistan TECHNICAL BID FORM COMPANY S INFORMATION Sr. Factors Description Remarks 1 Company s Total Years of Experience 2 Company s Years of Experience in Gen. Set Sale 3 Company s Overall DG Set Market Share (Rupees in Millions) 4 Number of 200 KVA DG Set sold in Last 1 Year 5 Company s Technical HR Strength 6 Sales and Service (Own) 7 Sales and Service (Out-source) 8 Location Sales & Service Centre PRODUCT SPECIFICATION Sr. Factors Description Remarks 1 Engine Brand 2 Engine Country Origin 3 Engine Model 4 Engine Alternator 5 Engine Country of Manufacturing 6 Meppalte / Leroy Somer Country of Manufacturing 7 Gesan / Allam Marine Country of Manufacturing 8 Overall Genset Assembling 9 Imported Items / Components in case of Assembling in Pakistan 10 Manufacturing Standards (ISO, UK, USA or any other) 11 Kit (Manufacturing / Local) 12 Manual Yes / No 13 Battery Capacity Yes / No Page 11 / 12

12 Institute of Cost and Management Accountants of Pakistan Terms & Conditions Technical Pre-Qualification Requirements: 1. The specification should come on page 5-11 of Tender supporting material / details may be attached; 2. Having more than 5 years of experience in dealing with Seles and after Sales Service of Supply, Installation and Commissioning of Diesel Generator Sets of leading brands with strong clientele; 3. Must have full solution under one roof; 4. Strong Clientele etc. Other Terms 5. The technical pre-qualification will be based on company s product strength, financial stability, clientele, stature of clients, experience with ICMA Pakistan (if any), support, staff strength including technical, etc. 6. All participants of the tender will be required to submit 3% earnest money as security deposit to be refunded in case of non-qualification; 7. Tenders should be submitted on ICMA Pakistan s prescribed format with stamp of the organization otherwise will be rejected; 8. To participate in the tender, it is necessary to meet above technical pre-qualification requirements; 9. The participants must submit valid NTN & G.S.T Certificate, affidavit that the company has never been black-listed, last 6-month bank statement, list of clients with contact numbers; 10. Quotation / rates should be valid for three months from the date of opening of quotation; 11. The rates should include Income tax & G.S.T; 12. The Institute will not be liable to change Purchase Order if prices of other materials will increase due to inflation or any other factor; 13. The payment invoice will only be processed after completion of work and its satisfaction certificate by concerned department / authorities; 14. The payment will be made within 30 days after submission of invoice and receiving satisfaction certificate; 15. The delivery challan should also be submitted with all part delivery; % payment of total invoice will be kept for 03 months as Performance guarantee ; 17. The task will be undertaken within 7 days after receipt of Purchase Order; 18. Incomplete bid / proposal or those received after deadline date and time will not be entertained; 19. In case of Tax exemption, tax exemption certificate will be required along with Invoice; 20. The sealed quotations should be submitted not later by 1200 hours on July 15, 2015 to Director Administration, ICMA Pakistan, Head Office Building, ST-18/C, ICMAP Avenue, Block 6, Gulshan-e- Iqbal, Karachi; 21. The Tenders / Bids will be opened on July 15, 2015 at 1230 hours as per timings prescribed in the tender advertisement in the presence of bidders or their authorized representatives through video link at Lahore & Islamabad centers (in case any of the bidder is participating from the cities); 22. ICMA Pakistan reserves the rights to accept or reject any tender without assigning any reason; Page 12 / 12