Quick Reference Guide: Approve Individual Adecco Timesheet - Punch

Transcription

1 Adecco associates submit their timesheets weekly. Overview: Approved timesheets must reach the Payroll Team by 2pm each Tuesday to ensure associates are paid on time. Timesheets contain the time worked by the associate, plus any additional claims. Approvers receive an advising that a timesheet is ready for approval. Click the URL provided in the . Alternatively, access the link on the Adecco website homepage (1). Accessing the Timesheet: NOTE: You will need to activate your account and set a password the first time you access PeopleSoft. You will receive a system generated with a link to do so. After the password is set, access PeopleSoft via the Adecco homepage link. IMPORTANT: Click on the link to open the webpage..do NOT copy and paste the url into a browser (you may need to press Ctrl and click the link at the same time). Log in Page 1. Enter your User ID 2. Enter your Password 3. Click Sign In. QRG Approve Individual Adecco Timesheet - V8 Adecco (October 2016) Page 1 of 5

2 Approve Time and Expenses The Approve Time and Expenses page displays showing timesheets that need approval. 1. Tick the checkbox next to Status: Needs Approval 2. Click Search. A list of timesheets pending approval display. Tip: Change date configuration settings by clicking on My Personalizations > Personalise Regional Settings > Date Format Timesheet Overview You are authorised to approve for all associates that display. NOTE: This Quick Reference Guide covers drilling down into each individual timesheet to approve time. If you would like to bulk approve from the Timesheet Search page without drilling down into the timesheet, please refer to the Quick Reference Guide Bulk Approve Adecco Timesheet - Hourly. 1. Confirm the Period Ending date is correct. 2. Confirm the correct Associate Name displays (edited for privacy reasons). 3. Click an entry in the Assignment column to open a timesheet and view the timesheet details QRG Approve Individual Adecco Timesheet - V8 Adecco (October 2016) Page 2 of 5

3 Timesheet Details The Timesheet Details display. Use this page to review the details of the timesheet period: 1. Hours Entered 2. Total Hour per day 3. Total Reported Hours 4. Timesheet Status Note: Unapproved time can be returned to later and approved once satisfied. Review Expenses To review expenses submitted: 1. Click on the document icon in the expenses section under the hours entered 2. Click attachment link, the supporting documents/receipts will display 3. Click Ok to return to the timesheet 4. Scroll down the page and Approve the time if satisfied 5. A pop-up message will appear to confirm that you want to approve the timesheet, click Yes QRG Approve Individual Adecco Timesheet - V8 Adecco (October 2016) Page 3 of 5

4 6. The Timesheet Status at the top of the Timesheet will update to Approved 7. Click the Return to Search link to return to the Timesheet Summary/Search Page. Note: Incorrect hours can be denied, but you must do so by drilling down into each individual timesheet. Please refer to the Quick Reference Guide Deny Adecco Timesheet (Approvers). Edit Timesheet Submitted and/or Approved time entries can be edited before cut off. To edit a timesheet: 1. Open the timesheet by clicking on the Assignment description 2. Click the Edit Timesheet button 3. A message will appear confirming you would like to edit the timesheet, click Yes. The Timesheet fields will become available for editing. Note: An edited timesheet must be approved before the payroll cut off to be processed on time. QRG Approve Individual Adecco Timesheet - V8 Adecco (October 2016) Page 4 of 5

5 Adjusting a timesheet after the Cut-Off If the timesheet has past cut off, a popup message will appear: 1. Click OK 2. Click on the icon 3. Then click the link Click here to request a timesheet adjustment. 4. Enter: Name Phone Company Subject Description Code 5. Click Submit. A member of the payroll team will be in contact with you to resolve the request. If you have any questions or experience any difficulties with time approval, please contact Payroll on QRG Approve Individual Adecco Timesheet - V8 Adecco (October 2016) Page 5 of 5