W508 Manufacturer Rep Order Processing

Transcription

1 W508 Manufacturer Rep Order Processing Pre-requisites: None Prophet 21 version 11.0 includes new functionality that allows distributors to efficiently process orders as manufacturer rep sales. The feature allows the tracking of the commission receivable on the transaction rather than the sales receivable. This session will review the entire flow of these transactions. Erika Margerum Software Support Wednesday, 2:30 p.m. 2 Session Objectives Enter Manufacturer Rep Order Set up pricing and commissions for Manufacturer Rep Orders Process payments from vendors General ledger impact Analyze reports

2 3 Return on Investment Opportunity Save time through quick and efficient processing of Manufacturer Rep Orders Improve accuracy of pricing and commission calculations for Manufacturer Rep Orders Save time analyzing data with enhanced reports and inquiries Increase revenue by recording commission payments from vendors 4 What is a Manufacturer Rep Order? Commonly referred to as A Orders, Agent Orders, or Commission Orders Any order where you act as the sales rep for the manufacturer Manufacturer fills order You collect commission from manufacturer for sale of items

3 Differences Between Sales Order and Manufacturer Rep Order 5 Sales Order Distributor fills order Manufacturer Rep Order Supplier fills order Distributor bills customer Vendor bills customer Customer receivable created No commission due from vendor No customer receivable created Commission due from vendor Differences Between Sales Order and Manufacturer Rep Order Cont. 6 Sales Order Tax is applied to order Order can go on hold and prevent pick ticket from printing Manufacturer Rep Order No tax applied Even if customer is on hold the order can be completed

4 7 Manufacturer Rep Order System Settings Enable Manufacturer Rep Orders in Order Processing system settings 8 Enabling Manufacturer Rep Orders Once enabled, the Manufacturer Rep Order Setup Wizard appears and requires you to fill out some mandatory fields

5 9 Company and Vendor Settings Accounts are also specified in Company Maintenance and Vendor Maintenance 10 Setting Approvals It is strongly suggested to set the approval on Manufacturer Rep Orders to Unapproved

6 11 Saving Approved Manufacturer Rep Order When Manufacturer Rep Order is saved as approved Order is marked Complete No Customer Invoice Record is created No Customer Receivable is created Dealer Commission Due is created for the vendor 12 Manufacturer Rep Order Entry Screen Order Processing/ Transaction/ Manufacturer Rep Orders

7 13 Manufacturer Rep Order Entry Enter header info similar to typical sales order except for the following: No remittances Print Manufacturer Rep Order Forms instead of Pick Tickets, Packing Lists, and Invoices Customer Credit will not affect Order Validation Manufacturer tab - manufacturer that will fill the order and pay commission on sale 14 Manufacturer Rep Order Entry Manufacturer tab Enter Vendor/Supplier/Division To fill Customer Order To pay commission Specify external PO and contact View Total Dealer Commission Total commission calculated for order View Dealer Owed Commission Open amount of commission owed by vendor

8 15 Manufacturer Rep Order Entry Line items are entered similar to Sales Order Entry except: Quantities are not allocated from inventory No disposition Dealer Commission volume Indicates commission amount owed from vendor for sale of the item How are Line Items Priced on Manufacturer Rep Orders? 16 New Option on Sales Pricing Pages - Apply to Manufacturer Rep Orders Yes page is used to price items on Sales and Manufacturer Rep Orders No page is used to price items only on Sales Orders Only page is used to price items only on Manufacturer Rep Orders

9 How is the Dealer Commission Calculated? 17 New tab in Price Page Maintenance Commission Predefine your Dealer Commission calculations How is the Dealer Commission Calculated? 18 Dealer Commission in Manufacturer Rep Order Entry is determined by: Price page used to price item User input

10 19 Manufacturer Rep Order Entry Prices tab includes Dealer Commission % Dealer Commission Amount Commission Edited checkbox 20 Manufacturer Rep Order Entry Costs tab Order Cost is set to 0.00 Commission Cost is calculated from price page Other Cost is calculated from price page

11 21 General Ledger Impact When the Manufacturer Rep Order is saved as approved the following GL postings will occur Account Commission Receivable Commission Revenue Action Debit Credit Record Vendor Vendor 22 Dealer Commission Payments Dealer Commission Payments window in Accounts Payable module Accept payment from vendor against each Manufacturer Rep Order Check Debit memo Write off any amounts not expected to be collected to an allowance account

12 23 General Ledger Impact for Payments Account Action Record Cash Account (only if paid by check) Accounts Payable Account (only if paid by debit memo) Commission Allowance Account Commission Receivable Account Debit Debit Debit Debit Bank Vendor Vendor Vendor 24 Existing Reports The following reports include a parameter to Show Manufacturer Rep Orders Open Orders Report Sales History Report Who-Bought-What Report Salesrep Commission Report

13 25 New Reports New Manufacturer Rep Order Reports include: Open Manufacturer Rep Order Report Found in Order Processing/ Reports Allows you to see all manufacturer rep orders, open or closed Aged Dealer Commissions Report Found in AP/ Reports Monitors vendors for whom you serve as the salesrep and reports how long it takes them to pay you commission Dealer Commissions Payment Journal Found in AP/ Reports/ Journals Provides information on all payments vendors make to you against Manufacturer Rep Orders 26 Order Drill Downs Include Manufacturer Rep Order Parameter added to Order Drill Downs

14 27 Order Drill Downs cont. Drill downs include Manufacturer Rep Order details Manufacturer Rep Order indicators Dealer Commission % Dealer Commission Amount 28 Salesrep Commission Modifications Apply to Manufacturer Rep Orders setting on Commission Rules Determines whether or not a rule applies to a Manufacturer Rep Order This can be used to have specific commissions only to be used for Manufacturer rep orders

15 29 Salesrep Commission Modifications Manufacturer Rep Settings on Salesrep Commission Maintenance Same options are available as regular commissions Is commission paid on invoice generation or cash receipt? Manufacturer Rep Order Approval or Vendor Payment? Is commission paid on partial payment? 30 Salesrep Commission Modifications Salesrep Commission Maintenance

16 31 Additional Resources Customer Website New Features Guide Support case Consulting Onsite Web-Based Consulting Web-Based Training 32 Summary Enter Manufacturer Rep Orders quickly and efficiently Predefine pricing and commissions for Manufacturer Rep Orders Track Manufacturer Rep Orders through enhanced reports and inquiries Accurately record commission payments from vendors against Manufacturer Rep Orders

17 33 Suggested Action Plan Enable Manufacturer Rep Orders and start using it to see what a great feature this is It is suggested to enable this on your play system first 34 Thank You for Attending W508 Manufacturer Rep Order Processing Erika Margerum Please submit the Session Feedback Form To receive NASBA credits, please be sure to complete the Session Feedback Form and sign the class roster in the back of the room

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19 Session Feedback Form Summit 2007 Las Vegas, NV Please take a moment to evaluate this session and offer feedback. Activant uses your input to understand your needs and to determine future Summit sessions. Session Name: Session Number: Presenter s Name: How important is this topic to your job/company? Not Important Important Please rate the educational value you received from this session Low Value High Value 1. What software are you currently using? 2. How long have you personally used this software? 3. Describe the effectiveness of your instructor. 4. What is your overall evaluation of this session? 5. What could have been done to improve this session? 6. What sessions would you like to see presented at future conferences? 7. What issues will be critical to your business in the next months? Check here if you would like CPE credits. To receive credits, be sure to sign your name at the bottom of this form and sign the roster in the session room. Answering the following questions is OPTIONAL (but required for CPE Credits). Yes No Did this session meet your expectations, based on the description/objectives in the registration materials? Were the pre-requisite requirements stated in the course description appropriate? Did the session materials contribute to achieving the learning objectives? Did the equipment (screen, microphone, projector, etc.) in the room enhance the instruction? Was the time allotted for the session appropriate for the topic? Name: Company: