CONTRACT AWARD NOTIFICATION

Transcription

1 State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York CONTRACT AWARD NOTIFICATION Title : Group VENDING MACHINES (Single Agency - NYS Office of Children & Families, CBVH) Classification Code: 48 Award Number : (Replaces Award 4463) Contract Period : May 1, 2002 To April 30, 2004 Bid Opening Date : January 17, 2002 Date of Issue : May 23, 2002 Specification Reference : Contractor Information : As Incorporated In The Invitation For Bids Appears on Page 2 of this Award Name : Title : Phone : Fax : Address Inquiries To: All State Agencies & Vendors John Goetze Purchasing Officer I john.goetze@ogs.state.ny.us The Procurement Services Group values your input. Complete and return "Contract Performance Report" at end of document. Description Various vending machines for the NYS Office of Children and Family Services (Commission For The Blind and Visually Handicapped). PR # T

2 GROUP VENDING MACHINES AWARD PAGE 2 NOTE: See individual contract items to determine actual awardees. CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC59202 BETSON DISTRIBUTING Paterson Plank Road x112 Carlstadt, NJ Zane Greenwald* Fax: zgreenwald@betson.com * = Person to contact for expediting New York State contract orders: Name: Ginny Kientz Title: Nat'l Sales Mgr Vending Telephone Number: (201) Toll Free Telephone Number: (800) Fax Number: (201) Toll Free Fax Number: N/A Address: GKIENTZ@BETSON.COM PROMPT SERVICE OPTION (for response time between hours.): No Charge PC59203 CRANE MERCHANDISING SYSTEM Enterprise Way Bridgeton, MO Linda Kennedy x3601 Doris Minor x3213 Fax: lkennedy@cranems.com dminor@cranems.com PROMPT SERVICE OPTION (for response time between hours.): $ for first hour $ after Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGEY FOR PAYMENT. (See "Contract Payments" and "Electronic Payments" at end of this document.) AGEIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE AGEY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP.

3 GROUP VENDING MACHINES AWARD PAGE 3 NOTE TO AGEY: The letters SB listed under the Contract Number indicate the contractor is a NYS small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise. RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS: The Procurement Services Group supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number of this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description. RS,RP,RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive NOTE TO ALL CONTRACT USERS: The terms and conditions of the bid solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price is net, F.O.B. destination inside delivery to any Commission for the Blind and Visually Handicapped (CBVH) Vending Facility in New York State including unloading, moving to point of use, uncrating, assembling, adjusting, connecting all services and leaving ready to operate to the full extent of its design capabilities. Authorized user is responsible for bringing all services to within 6' of installation site. Price also includes contractor providing a minimum of 2 hours of operational instruction for agency personnel for each item delivered. In addition, upon mutual agreement, delivery locations may be expanded per the "Extension of Use" clause. OTHER CLAUSES AND INFORMATION FOLLOW THE LISTING OF PRODUCTS, PRICES, ETC.

4 GROUP VENDING MACHINES AWARD PAGE 4 LOT I - VENDING MACHINES 1. SNACK CENTER-1 6 shelf Candy: 336 items Snack: 189 items Pastry: 53 items Gum and mint: 120 items $3, /Ambient 2. SNACK CENTER-2 6 shelf Candy: 276 items Snack: 150 items Pastry: 40 items Gum and mint: 120 items $2, /Ambient 3. SNACK CENTER-1 6 shelf Candy: 336 items Snack: 189 items Pastry: 53 items Gum and mint: 120 items $3, /Chilled 4. SNACK CENTER-2 6 shelf Candy: 276 items Snack: 150 items Pastry: 40 items Gum and mint: 120 items $3, /Chilled Mars MDB VN 2512 Validator $ Money Box Lock $ 8.00 Flex Ace Lock and Key $ Ventilating Fan $ Base Grill $ Delivery Pan Cushion $ Choice of Styling- Black Pica Millennia $ Guaranteed Delivery: 30 Days ARO CONTRACTOR, LOT I (Items 1-4): CRANE MERCHANDISING SYSTEMS

5 GROUP VENDING MACHINES AWARD PAGE 5 LOT II - REFRESHMENT CENTER 5. REFRESHMENT CENTER-2 Candy: 138 items Snack: 90 items Cold Drink: oz. cans Gum and mint: 120 items $3, With 54 items refrigerated module $4, With 54 items frozen module $4, REFRESHMENT CENTER-3 (With Fresh Brew Coffee) Candy: 138 items Snack: 90 items Cold Drink: oz. cans Gum and mint: 120 items $5, With 54 items refrigerated module $6, With 54 items frozen module $6, REFRESHMENT CENTER-3 (With Soluble Coffee) Candy: 138 items Snack: 90 items Cold Drink: oz. cans Gum and mint: 120 items $5, With 54 items refrigerated module $6, With 54 items frozen module $6, REFRESHMENT CENTER-4 Candy: 168 items Snack: 126 items Cold Drink: oz. cans Gum and mint items 10 can select cold can module $4, item refrigerated module $5, item frozen food module $5, Mars MDB VN 2512 Validator $ Money Box Lock $ 8.00 Flex Ace Lock and Key $ Ventilating Fan $ Base Grill $ Delivery Pan Cushion $ Choice of Styling- Black Pica Millennia $ Guaranteed Delivery: 30 Day ARO CONTRACTOR, LOT II (Items 5-8): CRANE MERCHANDISING SYSTEMS

6 GROUP VENDING MACHINES AWARD PAGE 6 LOT III - COLD & HOT DRINK CENTER / SHOPPERTRON 9. COLD DRINK CENTER TANK/dispensing technology Cup size -9 oz. to 12 oz. or 12 oz. to 20 oz. Dual independent compressors Electronic self-diagnostics and data recall Multi-pricing capability 6 syrup tanks at 6 gals. 1 syrup tank at 3.5 gals. 1 syrup tank at 1.5 gals. Total of 41 gals. $6, COLD DRINK CENTER Bag in box dispensing technology Dual cup capacity Cup size 9 oz oz. and 12 oz oz. Dual independent compressors Electronic self diagnostic and data recall Multi - pricing capability 8 flavor bag-in-box Utilizing 5 and 2.5 gal. Bag-in-box 40 gal. capacity. $6, HOT DRINK CENTER Feature: Individual mixing bowls for each Feature: Two cup size offerings Feature: AUTO-RINSAN automatic electronic rinse system Cups oz.; oz; o z. (squat); oz.; oz. Fresh Brew feature. $4, S $4, D 12. HOT DRINK CENTER Same as in Item 11 except soluble feature. $3, HOT DRINK CENTER Same as in Item 11 except bean grinder feature. $4, S Single grinder/dual Brew $4, DB Dual grinder/dual Brew $5, DG - LOT III CONTINUES ON NEXT PAGE -

7 GROUP VENDING MACHINES AWARD PAGE 7 LOT III - COLD & HOT DRINK CENTER / SHOPPERTRON (Cont'd) 14. SHOPPERTRON Automatic electronic health control and tamper check mode Variable size food compartments Exlcusive "Prefer Max" function automatically returns the food drum to the view with the most product for sale Standard items Minimum - 54 items Maximum items 6 item - 8" round plate 12 item - 4" round plate 18 item - 3 1/2" pie wedge 24 item - hot dogs, burittos, and bottles up to 24 oz. $6, l 15. SURE VEND Frozen or Refrigerated SureVend Product Delivery System; "Guaranteed Delivery or Your Money Back" DEX Harness Standard Three Adjustable Internal Temp Ranges: Refrigerated Food: 34 degrees F to 38 degrees F Slacked Food: 0 degrees F to 12 degrees F Frozen Food: -10 degrees F to -3 degrees F Flex Ace Lock and Key; Cash Box Lock and Key Base Grille $6, Mars MDB VN 2512 Validator $ Money Box Lock $ 8.00 Flex Ace Lock and Key $ Ventilating Fan $ Base Grill $ Delivery Pan Cushion NA Choice of Styling- Black Pica Millennia $ Cool Sun $ Auto Door $ Sugar substitute kit $ Cappuccino/espressor canister extensions $ 8.00 Everpure water filter $ Filter paper N/A 655 freeze dried $ Mug Sensor $ Cappuccino/Espresso $ th Product(Int'l coffee) $ th Product $ Dual Int'l coffee (no soup) $ Guaranteed Delivery: 30 Day ARO CONTRACTOR, LOT III (Items 9-15): CRANE MERCHANDISING SYSTEMS

8 GROUP VENDING MACHINES AWARD PAGE 8 LOT IV - FOOD CENTER / EURO BEV 16. FOOD CENTER Feature: First In, First Out glass front food merchandiser Standard: 156 items Minimum: 120 items Maximum: 432 items 6 conveyor modules per tray $8, CONDIMENT STAND Condiment Stand Capacity as shown: 2 Microwave Ovens; 3-Tray or 4-Tray Condiment/ Utensil Compartments $1, EURO BEV Fresh Brew - Coffee, Decaf, Tea, Chocolate, Soup with automatic rinse system. $4, EURO BEV Freeze - dried coffee, decaf, tea, chocolate, soup with automatic rinse system. $3, Mars MDB VN 2512 Validator $ Money Box Lock $ 8.00 Flex Ace Lock and Key $ Ventilating Fan NA Base Grill $ Delivery Pan Cushion NA Choice of Styling- Black Pica M illennia $ capacity dual module NA Storage Tray $ Auto Door $ Everpure water filter $ Automatic Delivery Door $ Electronic Mug Sensor $ Coffee Whipper for Espresso/Cappuccino $ Soluble "international" coffee selection NA Backlit POP $ Guaranteed Delivery: 30 Day ARO CONTRACTOR, LOT IV (Items 16-19): CRANE MERCHANDISING SYSTEMS

9 GROUP VENDING MACHINES AWARD PAGE 9 LOT V - NOODLES & MORE & V-MAX 20. NOODLES & MORE LOT V (Items 20-23) - Provides both the shelf stable, etc. NO AWARD - TO BE READVERTISED 21. V-MAX Total Can Capacity - 576, etc. 22. V-MAX Total Can Capacity - 720, etc. 23. V-MAX Total Can Capacity - 840, etc. LOT VI BRIO 24. BRIO Brews eight fresh hot drinks Bean Grinder Multiple Pricing Electronic Mug Sensor Dual Whippers Automatically Dispenses Cups Automatic Rinse Cycle $3, Mars MDB VN 2512 Validator Guaranteed Delivery: 14 Days ARO CONTRACTOR, LOT VI (Item 24): BETSON DISTRIBUTING LOT VII - FROZEN MERCHANDISER 25. FROZEN MERCHANDISER Robotic vacuum pick-and-place technology for dispensing product. Capacity for 400 units $5, F631 Mars MDB VN 2512 Validator Guaranteed Delivery: 14 Days ARO CONTRACTOR, LOT VII (Item 25): BETSON DISTRIBUTING

10 GROUP VENDING MACHINES AWARD PAGE 10 LOT VIII VENDTRONICS 26. VENDTRONICS Heated Glass - Triple pane heated glass Automatic defrost cycle Change from Frozen to Refrigerated temperature dial to the desired setting. Auto operation Dimensions 41"W x 32 1/8"D x 72"H $6, VC VENDTRONICS Machine capable of being frozen or refrigerated Heated glas - Triple pane Automatic defrost cycle Bankable First in first out loading Dimensions 45 1/2"W x 31 3/4"D $7, DT 2100 Mars MDB VN 2512 Validator Guaranteed Delivery: 14 Days ARO CONTRACTOR, LOT VIII (Items 26 and 27): BETSON DISTRIBUTING

11 GROUP VENDING MACHINES AWARD PAGE 11 LOT IX - BEV MAX 28. BEV MAX 45 product facings for high sales impact Full space-to-sales programming oz. PET & Chug package capacity Increased refrigerated cabinet for taller packages CFC-Free R134a refrigeration system with a 5-year warranty Health Control Equipped $4, DN BEV MAX Double depth high capacity bottle vending Newly designedmerchandising door Large package delivery port Triple-depth high-capacity can vending Simple field conversion for different packages Multi-pricing capability $2, DN 501E Mars MDB VN 2512 Validator Guaranteed Delivery: 14 Days ARO CONTRACTOR, LOT IX (Items 28 and 29): BETSON DISTRIBUTING

12 GROUP VENDING MACHINES AWARD PAGE 12 LOT X - BILL & COIN ACCEPTOR 30. BILL & COIN ACCEPTOR Provides accurate, reliable acceptance of one, two, and both old and new five dollar U.S. bills. With advanced optical sensor $ VN2500 Series 31. BILL & COIN ACCEPTOR Upstacking bill acceptors can accept all U.S. $1, $2, $5, $10 and $20 bills, face up or face down in either direction. $ AE2600U5E 32. BILL & COIN ACCEPTOR Exact change only - coin changes with 4 tube coin cassettes that can be configured. $ VN BILL & COIN ACCEPTOR Four-tube coin changers that can be configured, one-dollar coin acceptance and payout, and smart change-making capabilities. $ VN BILL & COIN ACCEPTOR "InteliTrac" coin tracking technology to provide superior coin acceptance. The TRC6000 coin changer's switch- Programmable $ TRC BILL & COIN ACCEPTOR Reliable coin acceptance, easily-accessible and time-saving diagnostic and service functions, increased change capacity, and protection against salting. $ TRC BILL & COIN ACCEPTOR For single-price applications Smart change making capabilities Coin changers can be tuned in the field to accept U.S.A. dollar coins $ TRC BILL & COIN ACCEPTOR Accepts all new bills and programmable for future currenty changes Selected needed dollar bill denominations: $1, $2, $5, $10 and $20 Easy cleaning, snap-in modules for on the spot service MAG50, MAG50B, MAG52R Resists counterfeiting $ MAG52SA, MAG52BX 38. BILL & COIN ACCEPTOR Electronic "brain" extends change making from available MDB-plus Electronic acceptance of up to 16 different coins Adaptable to new coins in the future Coin tubes are changeable and coin levels are individually programmed "Self-diagnostics" identify service requirements $ USQ-L700 Mars MDB VN 2512 Validator Guaranteed Delivery: 7 Days ARO CONTRACTOR, LOT X (Items 30-38): BETSON DISTRIBUTING

13 GROUP VENDING MACHINES AWARD PAGE 13 LOT XI - AMERICAN CHANGER 39. CHANGER Dispensing Capacities: Quarters (1,000), etc. LOT XI (Items 36-46) - NO AWARD - TO BE READVERTISED 40. CHANGER Can dispense one of the following: Dollar coins (2,200), etc. 41. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total), etc. 42. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total), etc. 43. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total), etc. 44. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total), etc. 45. CHANGER Cabinetry - Sturdy 12-gauge steel, etc. 46. CHANGER Cabinetry - Sturdy 12-gauge steel, etc. LOT XII - ATV SYSTEM 47. ATV SYSTEM The only clear-front snack machine UL and CUL approved for outdoor use Engineered to keep products fresh in temperature extremes of -20 degrees F to 120 degrees F $5, ATV721 Mars MDB VN 2512 Validator $ Guaranteed Delivery: 30 Days ARO CONTRACTOR, LOT XII (Items 47): CRANE MERCHANDISING SYSTEMS

14 GROUP VENDING MACHINES AWARD PAGE 14 REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services, Procurement Services Group, prior to effectuation. NOTE TO CONTRACTOR: This Contract Award Notification is not an order. Do not take any action under this contract except on the basis of purchase order(s) from the agency or agencies. MINIMUM ORDER: Minimum order for each single destination shall be one machine. DELIVERY: Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order. Delivery shall be made in accordance with instructions on the agency Purchase Order for inside delivery, setup and removal of package material. If there is a discrepancy between the purchase order and what is listed on the contract, it is the contractor s obligation to seek clarification from the ordering agency and, if applicable, from the Office of General Services, Procurement Services Group. CONTRACT PERIOD AND RENEWAL: It is the intention of the State to enter into a contract for the term as indicated herein. Prices or discounts quoted are to be firm for the entire period of the contract. Price escalation or discount reduction will not be allowed and is specifically excluded from the terms and conditions of this award. If mutually agreed between the Procurement Services Group and the contractor, the contract may be renewed under the same terms and conditions for an additional period not to exceed twenty four months. SHORT TERM EXTENSION: In the event the replacement contract has not been issued, any contract let and awarded hereunder by the State, may be extended unilaterally by the State for an additional period of up to one month upon notice to the contractor with the same terms and conditions as the original contract including, but not limited to, quantities (prorated for such one month extension), prices, and delivery requirements. With the concurrence of the contractor, the extension may be for a period of up to three months in lieu of one month. However, this extension terminates should the replacement contract be issued in the interim. WARRANTIES: See "Warranties" and "Year 2000 Warranty" in Appendix B, OGS General Specifications. General Specification clause 71-a is amended to read: The contractor guarantees that the equipment offered is standard new equipment latest model of regular stock product with all parts regularly used with the type of equipment offered; also, that no attachment or part has been substituted or applied contrary to manufacturer's recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of one (1) year. When the manufacturer's standard guarantee exceeds one year, the longer guarantee period shall apply. If, during this period, such faults develop, the unit or part affected is to be replaced without any cost to the State including any charges for parts and labor. On items with condensing units, the guarantee on such units shall be extended for an additional four (4) years, prorated replacement based on costs of parts (materials) at time of replacement as follows unless manufacturers warranty exceeds this requirement: First Year - 100% of cost Second Year - 90% of cost Third Year - 70% of cost Fourth Year - 50% of cost Fifth Year - 30% of cost After the first year, the State shall pay labor costs. Accessories supplied must be compatible with the rest of the equipment.

15 GROUP VENDING MACHINES AWARD PAGE 15 INSTRUCTION OF PERSONNEL: Within five business days of delivery of product, the contractor shall provide a 2 hour operational instruction by qualified personnel sufficient to ensure that the product is operated and operator maintained so as to perform to the full extent of its design capabilities for each unit delivered. Agency shall designate personnel which are to receive instruction. INSTRUCTION MANUALS: Simultaneous with delivery of the first component of the product specified, the contractor(s) shall furnish to the authorized user a complete instruction manual for the product and for each component supplied. The manual shall include complete instructions for unpacking, inspecting, installing, adjusting, aligning, and operating the product, together with layout and interconnection diagrams, schematic and wiring diagrams, preventive and corrective maintenance procedures, and complete parts lists, manufacturer's catalog numbers, and ordering information. DETAILED SPECIFICATIONS: As incorporated in the solicitation.

16 GROUP VENDING MACHINES AWARD PAGE 16 State of New York Office of General Services PROCUREMENT SERVICES GROUP Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product s end user. Contract No.: Contractor. Describe Product* Provided (Include Item No., if available): *Note : Product is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term Product includes Licensed Software. Product meets your needs Product meets contract specifications Pricing Excellent Good Acceptable Unacceptable CONTRACTOR Timeliness of delivery Completeness of order (fill rate) Responsiveness to inquiries Employee courtesy Problem resolution Excellent Good Acceptable Unacceptable Comments: (over) Agency: Address: Prepared by: Title: Date: Phone: Please detach or photocopy this form & return by FAX to 518/ or mail to: OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711 Corning 2 nd Tower - Empire State Plaza Albany, New York * * * * *