MAP-21 and Asset Management Best Practices and Innovations. International User Conference

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1 MAP-21 and Asset Management Best Practices and Innovations International User Conference October 22, 2013

2 Agenda Who We Are MAP-21 and Transportation Asset Management (TAM) Emerging trends in TAM Plan development Best practices Innovations 2

3 Who We Are 3

4 Transportation Management Consultants Maintenance and Asset Management Enterprise Financial and Administrative Management Policy and Planning Project Delivery 4

5 State Transportation Agency Clients 5

6 MAP-21 and TAM 6

7 Federal Asset Management Direction AASHTO adopted TAM as a priority initiative in 1998 Better decision making based upon quality information and well-defined objectives Performance and risk-based TAM plan to be formalized on a nationwide basis Based on AASHTO Asset Management Guide, January

8 TAM Elements Objectives Organizational alignment TAM Plan Performance standards and measurement Processes and tools Maintenance quality assurance (MQA) Inventory, condition assessment Life cycle analysis Models 8

9 Elements Information systems and data Inventory/linear asset management Pavement Bridge Maintenance management Enterprise resource planning (ERP) financial/administrative 9

10 FHWA s Required Components for the TAM Plan Summary list, including condition of pavements and bridges on the expanded National Highway System (NHS) TAM objectives and measures Performance gap identification Life-cycle cost and risk management analysis Financial plan Investment strategies 10

11 Benefits Optimizes investments Increased asset life/lower life cycle costs Informs cross-program decisions Links management to policy and strategic goals Achieves transparency, accountability, and credibility Increased service to the public 11

12 Investments and Processes Supported Investment Types System Preservation System Management and Operations Capacity Expansion Infrastructure Management Functions Planning Programming Construction Program Delivery Maintenance and Operations System Monitoring 12

13 Emerging Trends in TAM Plan Development 13

14 Emerging Trends According to MAP-21: FHWA is to have TAMP regulations written by March 1, 2014 Each state will have until October 1, 2015 to have their TAMP written and functioning 14

15 Emerging Trends FHWA Pilot Project Development of TAM Plans Louisiana DOTD, Minnesota DOT, New York State DOT Focus on Pavement and Bridge assets Outcomes: Generic work plan for TAMP development Guidance on the development process Series of TAMP templates 15

16 Emerging Trends Additional Efforts TAM self-assessments completed by many states Alabama, Alaska, Colorado, Florida, Nevada, North Carolina, Texas Actively developing or planning to develop TAM Plan Louisiana, Minnesota Consultant support Other states (e.g., Maryland SHA) hiring asset management expertise to lead TAM Plan development 16

17 Best Practices 17

18 TAM Best Practices AM Lifecycle Planning Evaluating Budgeting Reporting Scheduling Performing 18

19 Best Practices MQA supported by a maintenance management system Pavement management process and system Bridge management process and system Asset inventory Performance-based budgeting Maintenance Quality Assurance (MQA) 19

20 Innovations 20

21 Innovations Maintenance life-cycle cost analysis (LCCA) Caltrans Remote technology for asset monitoring Michigan DOT 21

22 Maintenance LCCA Systematic way to determine the overall cost of a project or asset MAP-21 lists LCCA as a component of a TAM Plan LCCA uses historical data and asset life expectancy to support the most economical alternative

23 Caltrans LCCA Project - Overview Goal: Decrease roadway system maintenance needs and reduce worker exposure DMG created three tools to address the goals Integrated MMS expense data tool Overall maintenance budget tool Attenuator LCCA tool DMG developed the tools to allow for annual inventory and cost data updates

24 IMMS Expense Data Tool Detailed Inventory Count Tool

25 Attenuator LCCA Tool Average Cost by Attenuator Type

26 Caltrans LCCA Project Outcomes Using tool to analyze cost data by district, climate zone, and route Links LCCA to level of service Allows for selection of lowest life-cycle cost asset at design phase for new projects Allows maintenance to select between multiple asset types when replacing assets Accounts for worker exposure risk 26

27 Remote Technology for Asset Monitoring Remote technologies Aerial LiDAR Mobile Imaging/Photologging Automatic Road Analyzers (ARAN) LiDAR Mobile Asset Collection (MAC) Possible benefits Lowered costs Decreased worker exposure 27

28 MDOT Pilot Project - Overview MDOT s decline in resources necessitates that asset location, quantity, and condition information be efficiently and effectively monitored Explore remote technologies for inventory collection 27 assets provided by MDOT for collection Pilot route in MDOT s Southwest Region 28

29 MDOT Pilot Project - Technology Based on literature review and Research Advisory Panel feedback, chose technologies for 150-mile pilot study: Aerial Imagery with LiDAR Photologging with LiDAR Photologging Manual data collection with handheld GPS 29

30 MDOT Pilot Project - Methodology 5-mile tech overlap for data validation Conducted pilot project to demonstrate procedures for data collection Yellow Manual Blue Aerial LiDAR Purple - Photolog 5-mile overlap 30

31 Method Comparisons Item Manual Mobile Imaging Mobile Imaging w/lidar Correction Aerial Imaging w/lidar Correction Cost per mile $398 $408 $933 $900 Hours per mile* N/A 10.2 * Hours are specific to the pilot project; hours per mile would decrease based on number of miles involved 31

32 Rob Zilay, Vice President Maintenance & Asset Management Practice (813) International User Conference 32