Dynamics SL Tips & Tricks Plus Popular Add-Ons for Productivity and Automation. Session 213 Kevin Kueny

Transcription

1 Dynamics SL Tips & Tricks Plus Popular Add-Ons for Productivity and Automation Session 213 Kevin Kueny

2 Velosio Redefines Client Experience We were formed based on the idea that our clients should define the experience they want Two Three

3 Agenda Microsoft Dynamics SL Tips & Tricks Top Microsoft Dynamics SL Add-on Solutions, by Plumbline Consulting

4 Financial tip In Microsoft Dynamics SL users can: Reverse Reverse and Correct Copy batches

5 Financial tip Hard Close restrictions by module

6 Financial tip Set up Batch Control reports to print by module

7 Financial tip

8 Financial tip Link Accounts Payable (AP) and purchase order (PO) documents Use Link AP and PO Documents ( ) to make a connection between a purchase order, receipt, or return transaction generated in the Purchasing module and a released Accounts Payable voucher or debit adjustment transaction

9 Financial tip

10 Financial tip

11 Accounts Receivable - Print/Preview invoices Print/preview Accounts Receivable invoices Batch Status: Balanced or on Hold

12 Print/Preview invoices Quick Query with Viewer

13 Financial tip

14 Financial tip Microsoft SQL Server update Report Number '02741 and set the

15 System tip Notes on reports Notes are not enabled on standard reports Enabling Sticky Notes on Reports: In Crystal Reports, attach Snotes table to report Place the field snotetext on the report and Save.

16 System tip Company Icon in Microsoft Dynamics SL Select a Company Color Want to relog into a company? Reload menu Choose Company from list Click on the company icon

17 System tip -

18 System tip Using Shift+F3 will give you a Super-PV lookup in some screens General Ledger Account History F3 = Acct, Description, Type Shift+F3 = Acct, SubAcct, LedgerID, Fiscal Year Project Timecard Entry F3 = Employee #, Name, CpnyID, GL SubAcct Shift+F3 = Employee #, Document #, Week Ending Date, Type, Status

19 System tip

20 System tip

21 System tip

22 System tip

23 System tip

24 System tip The dimensions of the logo cannot exceed 192 pixels x 40 pixels

25 System tip In Microsoft Dynamics SL ALL MODULES group can be removed from the users menu

26 System tip F1: Access Online Help Files F2: Edit in grid view or enter an absolute/relative formula in a date or period field F3: Look up possible values for a field or date F4: Switch between form and grid view F5: Clears the value in a field F7: Set a date field to today s date F9: Enter and display notes F10: Puts focus on main Microsoft Dynamics SL window

27 Keyboard Shortcuts Keyboard Shortcut CTRL+[click in each field) What you would use it for: Use to clear multiple data fields, you can press and hold CTRL while clicking each data field you wish to clear. Use Actions menu, click Clear Selection CTRL + C CTRL + X CTRL + V CTRL + Z CTRL+F CTRL + S CTRL + N CTRL + E CTRL + D ALT + CTRL + C ALT + F4 TAB SHIFT + TAB RIGHT ARROW LEFT ARROW HOME END PAGE DOWN PAGE UP CTRL + HOME CTRL + END CTRL _ TAB SHIFT_CTRL+TAB ALT + TAB Shift + F3 To copy a data item To cut a data item To paste a data item To undo a paste operation To save data and clear the screen To save data and keep it on the screen To clear the screen and enter a new record To export data in a grid to Excel To delete a data record Launches Customization Mode in a screen Closes the active screen Go to next field Go to the previous field To move right one character in a field To move left one character in a field Go to the beginning of a field Go to the end of a field Go to the next record or batch Go to the previous record or batch Go to the first record Go to the last record Go to the next screen tab Go to the previous screen tab Go to Windows Taskbar or Quick Launch bar Super PV. Some screens will display additional columns if you open the PV in Super PV mode, by using Shift+F3. For example, the GL Account History screen will display Account, Distribution and Type when using F3. However, if using Shift+F3, this same screen will display additional columns: SubAccount, Ledger ID and Fiscal Year, while not displaying Description and Type.

28 Attachment tip Attach multiple documents to specific entities Recall and review documents from Microsoft Dynamics SL screen Store documents in a Microsoft SharePoint site or network location

29 Attachment tip

30 Attachment tip

31 Sign On enhancement Limited Company view to only those Company ID's a user has access If you don t have access to a company, you won t see it

32 Quick Query enhancements Grid to Excel Copy To Table Connection Query Table Pivot Table

33 Connection

34 Query Table

35 Pivot Table

36 Quick Query enhancements Access Quick Query via web browser

37 Reporting tip - Doc Share A customer, vendor, or project-specific Microsoft SharePoint site can be created with one click from the maintenance screen. Invoices, statements, purchase orders, etc. Can be automatically published for centralized document retention and access

38 Reporting Tip Upload to SharePoint Print any report to a SharePoint destination

39 Reporting tip Add [Report-{scrnnbr}] to Solomon.ini ZoomPercent Default Value = read from the.rpt Valid Values = [Report-01620] ZoomPercent=300 [Report-01610] ZoomPercent=200 Sets the default zoom percent

40 ROI/ROI SRS capability Added capabilities back to ROI/ROI SRS

41 Report enhancements Unlimited report formats per report

42 Report enhancements Company Default report format

43 Report Metadata enhancements Descriptive captions for ROI selection (Metadata)

44 Access reports via web browser Web enabled ROI interface through Web Apps

45 Order Management (OM) tip What is the Current OM Period!? The more recent period between Inventory and AR

46 Order Management tip Choose your invoicing method for project-related shippers

47 Order Management tip Goods for Project Sales Order Purchase for Type

48 Order Management tip Goods for Project Sales Order Purchase for Type

49 Order Management tip Goods for Project Sales Order Purchase for Type

50 Order Management tip Notice a Void Status AR or Inventory (IN) Batch from OM? Re-run the Sales Journal report Specify Sales Journal ID on the Options tab

51 Project tip After I closed Project Controller for the year, my project totals are incorrect Ensure that Balance Forward at Year End option is checked in Project Maintenance How to fix it? Run PMA Integrity Check for the Project Don t have to reclose the module

52 Project tip What's the difference between changing the Project Controller period in Project Controller Setup and running the Close Period process? Project Controller Period in PC Setup displays the current period. This can be changed manually to allow project transactions to come in via FTT process. Best practice is you can use this field to set the period back, but ALWAYS use the Close Period screen to advance the period forward and ensures that the balances are carried forward correctly Close Period screen actually closes the period. If year-end close is done, balance forward amounts are calculated (where appropriate). Writes summary records for PTD and YTD amounts

53 Project tip I ran Project Allocator and got a message "No Allocation Records created." Why? Transactions may not qualify for use by Allocation Processor KnowledgeBase article gives a set of SQL scripts to run to identify any records that exist and qualify for allocation. Also provides reasons why The period in the related module (AP, AR, IN) is not the same period number that is in Project Controller Change the period field in Project Controller to the period that is in the related module. For example, if AP is in , then the Project Controller period field should reflect

54 Service Dispatch tip Graphical Dispatch Board Add [SD90000] to Solomon.ini Express Mode Default Value = T Valid Entries = T, F When set to T, a single instance of the Service Call entry When set to F, a new instance of the screen will be launched

55 Who is Plumbline Consulting? 25 plus years of software development and consulting experience Head Quarters is located in Findlay, Ohio Plumbline Proven Solutions over 100 SL ISV products (Progressive System Solutions, Bueno Software, ASI) Partnered with Fastpath and Integrity Data Hold the Microsoft Dynamics SL contracts for Development, Support and Marketing

56 Product Overview SL Add-ons Product Portfolio of over 100 modules Interfaces Seamlessly with SL All products were developed using the same tools as Dynamics SL. Access solutions through the Dynamics SL menu and navigation Screens and functions similar to Dynamics SL (F3 lookup screens, etc.) Standard Dynamics SL Security Uses Crystal Reports Solution Licensed either by SL ID number or User Count depending on the product

57 DB Merge If companies were created in separate databases you cannot take advantage of all the features of SL Multi-company. With DB Merge you can merge all of the companies into one database to take advantage of the features in SL Each company can be merged with you controlling: How duplicate customers and vendors are handled Chart of accounts merging And much more Merge an unlimited number of databases to clear up your environment. Are you spinning out or selling off a company? With DB Merge you can also extract that company from your system.

58 Fiscal Year Update Do you ever think about changing your Company s Fiscal Year? We offer a solution to change your company s fiscal year and updating the appropriate periods. While the product updates the General Ledger history tables, it also utilizes various Dynamics SL integrity checks to rebuild history within the modules.

59 Quick Find aka Rainbow Search Trying to look up information in SL, tired of looking in multiple screens for the data you want? Simplifies the process of entering, searching and viewing account information in different modules. Search criteria on multiple fields all at one time. Search results of your data are displayed in the grid view. Newest feature!! Export your search data into an EXCEL PIVOT TABLE in AP, AR, GL and Project.

60 Customer Update

61 Prepaids Processor Having to track prepaids on an excel spreadsheet and post Journal Transactions monthly? Improve prepaid amounts for your business by amortizing, analyzing and setting up prepayments from within SL. Also can be used for Earning Deferred Revenue Simplifies the process of entering, viewing and printing prepayments information. Set up prepayments from the prepaids screen or from the AP Voucher & Adjustment screen while entering a payment voucher.

62 Voucher to Credit Card Paying Bills using a Credit Card? Enter Invoices as Vouchers normally in AP. Tag those vouchers as paid normally with a specific credit card for easier filtering Select and move one or multiple vouchers to the credit card you wish to pay them with. Items selected have a check cut from the clearing account, no need to use a check. Credit Card Voucher is automatically entered to the same clearing account clearing the entry You can export the transactions to a CSV file to be uploaded to your bank or credit card company. Also includes check identifiers so you can see what credit card you paid your voucher with.

63 Credit Card Import Would you like to be able to import your credit card statement into Dynamics SL and have the system automatically create your AP transactions for you? Upload your credit card or purchase card statement into our mapping template

64 Vendor Multi Remit

65 One-Time Vendor Enables all of a company s onetime vendors to be under a single vendor ID No longer a need to set up a new vendor for each one-time single vendor transaction. The system provides for vendor information to be entered during vouchering. Full integration with check printing and payment selection Look up and review one time vendor history

66 GL Mover Allows you to move transactions without reversing and reposting. Enter the Acct/Sub to be corrected Enter Correction Select a batch or leave blank for all Load the grid to display the items to be changed Process the changes. Corrects the account/sub on the source document Can Reclass entry

67 Period Mover Allows you to move transactions without reversing and reposting. Select a batch or leave blank for all Select a period to move from Load the grid to display the items to be moved Enter the new period Period Mover will change the period on both the Journal Entry and Source Documents as well as update the account history.

68 AP and GL Import AP Import and GL Import Utilities Allows you to Map your Excel or CSV file to fields in Dynamics SL. Easy point and click mapping lets you match fields up and save your mappings. Data Import allows you to select the file to import, choose a mapping and import. Data validation makes sure vendors exist, with option to create if they don t. Accounts and Sub- Accounts are also validated. View your data before posting both Invoices/Memos and Checks. PCL Products

69 AR Collections Track, view and update accounts receivable collections efforts from within SL. Update one or all past due invoices with collections info with the click of a button. PDF, Print or selected invoices, all invoices and statements as well as late notice reminders. Schedule your next contact for collections Multi-Customer Printing functionality allows you to load grid with all outstanding customer balances and mass .

70 Journal Entry Description Changer Easily change any Journal Entry description in GL even if they have been posted. Simplifies the process of manually correcting entries. Select entries. Change the description on one or many lines in the batch. Save the entry. Your description is now changed.

71 Fixed Assets Are you currently using Excel? Track Assets within Dynamics SL integrated solution Pull Assets in from Payables General Ledger Project Controller Purchasing Depreciation Depreciation calculation and forecasting SL, Sum of Years Digit, Declining Balance and IRS Tax Tables Depreciation posted to General Ledger Tax Reporting Produce Reports within the system for Tangible Property Tax

72 AP and AR Document Maintenance Plus Simplifies the process of entering, viewing and editing non-financial accounts payable and receivable information. AP Doc Plus allows you to update the vendor 1099 box number. AR Doc Plus you can change the description and date on invoices sent out. This is helpful when a customer calls in and needs the description on the invoice to read something other then what you have sent out.

73 Loan Management System Track Payable and Receivable Loans Generate Amortization Schedules Calculate Loan Close Out Have Flexible Interest schedules Automatically Allocate Payments Calculate Interest Accrued Integrated with G/L, A/R, A/P, Fixed Assets, Project Great for Capital Leases as well

74 Investment Management

75 Plumbline s Audit Trail powered by FastPath Track changes made from within Microsoft Dynamics and external sources Capture before/after values, including items that have been deleted Monitor Microsoft SQL Server schema changes Extensive list of audit trail templates included with the tool Quick implementation that offers rapid return on investment Sold by their SL User Count

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78 20 % off your product purchase through 06/30/ sales@plumblineconsulting.com vborak@plumblineconsulting.com PCL Products 33