BusinessPLUS. SunGard K-12 Education. Board Report October 26, 2015

Transcription

1 BusinessPLUS SunGard K-12 Education Board Report October 26, 2015

2 What is BusinessPLUS? The district's financial and human resources information management software Manage the district s $151 million budget Process $98 million in annual employee wages, benefits and related employer costs Manage the recruitment, hiring and staffing process for over 2,000 employees Purchase supplies, equipment, services, and capital improvements, etc. that support our 11,716 students

3 We acknowledge that business systems are also instructional systems and that our entire enterprise learning ecosystem is one large instructional platform that impacts our students on a daily basis. Joel Hames, VP Product SunGard K-12 Education

4 SunGard 360 Solution Integrating for student achievement

5 Board Goals BusinessPLUS plays an important role in meeting Board Goals Integrated Management Systems Certified Evaluation Tool Communications Personnel Budgeting

6 Background As part of the 2005 bond issue, $1,000,000 was earmarked to upgrade the district s administrative software systems (Human Resources, Payroll and Finance) In 2006, stakeholders began meeting to develop specifications for the software Request for Information was released on January 29, 2007 On October 22, 2007 the Board approved the selection of SunGard Integrated Financial and Administrative Solution (IFAS), now known as BusinessPLUS (BPlus), one of SunGard K-12 Education PLUS360 products. Finance Implementation began in January 2008 and went live January 2009 Human Resources/Payroll Implementation began in October 2009 and went live in March 2011 Recruitment Module went live April 1, 2013 PunchOut Module went live June 2014

7 Strengths of BusinessPLUS Flexibility and configurability Intelligent workflows and notifications Excellent automation capabilities A product that will evolve as the districts needs change The ability to integrate and consolidate systems and streamline processes Currently four of the largest school districts in Kansas are now using BusinessPLUS as their financial and administrative software: Blue Valley Olathe Kansas City, KS Lawrence

8 Human Resources & Payroll Successes Improved payroll processing Less paper and time No longer print & distribute 2,000 paper checks Employee Online portal View Electronic Notice of Deposits View W2s Update Home Address & Phone Add/Update Emergency Contact Information Employee Online Link Online application and hiring process Application data directly populates the HR system Customizable applications based on position types Gallup Interface Online Application Integration with other district software to achieve efficiencies & accuracy Gallup TeacherInsight Timeclock Aesop Absence System Skyward Staff Assignments Workflow providing teacher licensure notification Multiple notices beginning 6 months prior to expiration Enhanced tracking & reporting BusinessPLUS Link

9 Finance Successes Automatic interface between payroll process and general ledger Integration with Rochester Software Associates Print Shop Direct Deposit for Employee Reimbursements Electronic/ACH direct deposit to vendors Notification.docx Decreased processing time of purchase orders and payment to vendors Electronic documentation, invoices, quotes, reducing paper PR_Approval.rtf Electronic warehouse catalog and more efficient process for warehouse ordering and filling PunchOut Shopping Online with Select Vendors Enhanced Tracking and Reporting Access to information at the end user level Link to Business Plus

10 Current Projects Affordable Care Act Tracking and Reporting Requirements Continue to develop Position Control Notification Workflow Benefits Enrollment in house using Employee Online Student Ledger Warehouse

11 Goals for BusinessPLUS Continue to develop and utilize BPlus to enhance operational processes that support Board Goals and instructional programs Workflows Webforms Tracking and Reporting Employee Online Security Implement the following modules: Position Budgeting Payroll Encumbrances Budgeting Enhancements/Automation Fixed Assets

12 Future Enhancements from SunGard Focus on Cross Browser Capability Enhanced Reporting Capability via Cognos Integration Multi-threaded Workflow Engine User requested Enhancements through User Voice Establishing a Customer Advisory Panel

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