BANGALORE INTERNATIONAL AIRPORT LIMITED REQUEST FOR QUOTATION (RFQ) FOR

Transcription

1 BANGALORE INTERNATIONAL AIRPORT LIMITED REQUEST FOR QUOTATION (RFQ) FOR SUPPLY AND IMPLEMENTATION OF PROJECT MANAGEMENT SOFTWARE FOR BIAL PROJECTS AT KEMPEGOWDA INTERNATIONAL AIRPORT, BENGALURU Bangalore International Airport Limited Kempegowda International Airport, Bengaluru Devanahalli, Bangalore March 2018

2 REQUEST FOR QUOTATION (RFQ) Bangalore International Airport Limited (BIAL) has embarked on an ambitious airport expansion which will increase Kempegowda International Airport Bengaluru s (KIAB) capacity to at least 65 million passengers per annum (MPPA) in the long term. The KIAB second stage expansion was granted approval by the MOEFF, Government of India in September To cater to the increasing passenger traffic, BIAL has planned to construct a new Terminal ( T2 ) and associated infrastructure facilities. In this background, to increase the cost effectiveness, process efficiency, consolidation of project data and in general to have a better control over the various projects to be executed by BIAL, BIAL intends to make use of a software for project management and bring all stakeholders on a single platform for sharing of information and decision making. Name and address of the entity seeking proposal: Bangalore International Airport Limited. Project Office, Kempegowda International Airport, Bengaluru Bangalore Web: Person responsible for any additional information and receipt of proposals: Vice President (Contracts & Procurement) Bangalore International Airport Limited projecttenders@bialairport.com Page 2 of 13

3 DISCLAIMER 1. The information contained in this RFQ document or subsequently provided to the bidders, whether verbally or in documentary or any other form by or on behalf of Bangalore International Airport Limited ( BIAL ) or any of its employees or advisers, is provided to the bidders on the terms and conditions set-out in this RFQ and such other terms and conditions subject to which, such information is provided. Quotations are invited from bidders who possess valid statutory registrations and who are capable of undertaking the said Scope of Services. 2. This RFQ is neither an agreement, nor, an offer by BIAL to the prospective bidders or to any other person. The purpose of this RFQ is to provide the bidders with the information, which may be useful to them, in the formulation of their response. This RFQ includes statements, which reflect various assumptions and assessments arrived at by BIAL in relation to the Scope of Services. Such assumptions, assessments and statements do not purport to contain all the information that each bidder may require. This RFQ may not be appropriate for all the persons, and it is not possible for BIAL, its employees or advisers to consider the objectives, technical expertise and particular needs of each party, who reads or uses this RFQ. The assumptions, assessments, statements and information contained in this RFQ, may not be complete, accurate, adequate or correct. Each bidder should, therefore, conduct its own investigations and analysis, and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFQ, and obtain independent advice from appropriate sources. 3. Information provided in this RFQ to the proposers is on a wide range of matters, some of which depends upon interpretation of law. The information given, is not an exhaustive account of statutory requirements, and should not be regarded as a complete or authoritative statement of law. BIAL accepts no responsibility for the accuracy, inaccuracy, or otherwise for any interpretation or opinion on the law expressed herein. 4. BIAL, its employees and advisers make no representation or warranty, and shall have no liability to any person including any proposer under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFQ or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFQ and any assessment, assumption, statement or information contained therein or deemed to form part of this RFQ or arising in any way in this award process. 5. BIAL also accepts no liability of any nature, whether resulting from negligence or otherwise, however caused, arising from reliance of any bidder upon the statements contained in this RFQ. It is the responsibility of the bidders to make their own assessments in preparing their response to this RFQ. 6. BIAL may, in its absolute discretion, but, without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFQ. 7. Bidders shall bear all costs associated with or relating to the preparation and submission of its response to this RFQ including, but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstration or presentation, which may be required by BIAL or any other cost incurred in connection with or relating to its this RFQ. All such costs and expenses will remain with the bidder, and BIAL shall not be liable in any manner whatsoever, for the same, or, for any other costs or, other expense, incurred by any bidder, in preparation or submission of the response to this RFQ, regardless of the conduct or outcome of the selection process. Page 3 of 13

4 8. BIAL reserves the right to accept or reject any or all responses; qualify or disqualify any or all bidders without giving any reason, and is not obliged to correspond with any bidder in this regard. Further, BIAL reserves the right to relax, change, review, revise or/and cancel the eligibility criteria and the RFQ process, at any time, without prior notice or without assigning any reason whatsoever. This invitation for RFQ does not give rise to any right, and is not an offer or invitation to offer. 9. BIAL will not entertain any claim for expenses in relation to the preparation of response pursuant hereto. 10. BIAL at its absolute discretion, reserves the right, until the last date for submission of response to this RFQ, to modify any terms and conditions set-out in the RFQ as necessary, including but not limited to cancelling/withdrawing the RFQ, to meet its objectives and principles as set-out below in this section. Page 4 of 13

5 INTRODUCTION Bangalore International Airport Limited ( BIAL ), a company registered under the Companies Act, 1956 is the owner and operator of the Kempegowda International Airport, Bengaluru (the Airport ). BIAL is committed to establishing this Airport as one of India s leading airports, in terms of quality and efficiency and set a benchmark for the future development of Indian airports and also services to its passengers. The Airport is currently the third largest airport in India. I. KEY DATES FOR TENDERING Sl. No. Description Date 1 Issue of RFQ 12 Mar Last date for submission of response/quotes ( Due Date ) 17 Mar 2018 Online on TCIL portal This RFQ can be viewed / downloaded from and TCIL e- portal from hours IST on 12 March 2018 to hours IST on 17 March Bidders shall submit their duly signed quotation/response online through eprocurement portal. Quotation/response must be submitted online at on or before hours IST on 17 March Additionally, the bidder shall make sure that the passphrase to decrypt the response / quotation is furnished to projecttenders@bialairport.com on or before hours on 17 March Quotation/response submitted through any other mode shall not be entertained. Bidder has to submit the original Quotation/response (physical version) as uploaded, by the Bidder in a sealed envelope no later than hrs within 3 days of request from BIAL. The envelope shall provide the below details: Supply and Implementation of Project Management Software for BIAL Projects at KIA, Bengaluru. Bangalore International Airport Limited. BIAL Project Office, Kempegowda International Airport, Bengaluru Bangalore Web: Attention: Vice President (Contracts & Procurement) Bangalore International Airport Limited Page 5 of 13

6 II. DELIVERABLES ARE AS BELOW: S. No. Activity/ Deliverable Time period Supply and Implementation of Project Management software Support services 1 Provide document configuration/ deliverables ( Project Configuration Document ) and guidelines for best practice ( Information Management Policy ) Set the project up on the Project Management platform Access to the system for an unlimited number of organizations and individual name users. 24/7 Helpdesk support for users connected to the project 2 days from the date of issue of LOI/PO to supply and implement the project management software Page 6 of 13

7 III. SCOPE OF THE SERVICES Brief scope is as follows: Supply and implementation of project management software Support services Provide document configuration/deliverables ( Project Configuration Document ) and guidelines for best practice ( Information Management Policy ) Set the project up on the project management platform Access to the system for an unlimited number of organizations and individual name users. 24/7 Helpdesk support for users connected to the project Project management collaboration platform set up by the bidder must have features to identify risks associated with the project, risk mitigating options and must be beneficial to BIAL. The software must also cater to the following - Cost Reductions: measurable savings in administration, print, and distribution costs Time Savings: increased process automation, efficiency, and accountability Risk Control: reduced risk of delays and rework, disputes, and litigation Objective: BIAL is looking for a project management software that allows for rapid, organized, and secured document management system specifically geared at design and construction. The requested software should provide a central, cloud-based repository of design drawings, specifications, and all associated construction documentation (i.e. submittals, RFI s, inspection reports, NCR s, checklists, punchlist, etc.) that will promote efficient and prompt collaboration between the Owner, designers, consultants, contractors, vendors, and subcontractors. Below is a brief of the required features the proposed document management software should contain. General Functional Requirements: 1. Centralised Web-Enabled System 2. Capability to eliminate redundant manual work of Document Control Team 3. Quick implementation time (Ready to go live within one month) 4. Unlimited Storage 5. Unlimited Users 6. Central Storage Repository 7. Full Data Backup 8. Ample Training Support for all the stakeholders 9. After Sales Support 10. Eligibility for future free-of-cost upgrades. Page 7 of 13

8 Software Features: 1. Record Management 2. Document & Drawing Management 3. Communication Management (Mails & Correspondences) 4. Review & Approval Cycle Automated Workflow Management 5. Online Markup and comments facility 6. Open to multiple document formats (i.e. dwg, rvt, nwd, pdf, xls, etc.) 7. Revision Control 8. Audit History 9. Simple Search Facility 10. Bulk Upload Facility 11. Reminder Alerts to user about pending action items under each user. 12. User Access Management 13. Inter-Operability with Scheduling Software 14. Ability to support efficient handover and project closure Special Features Required: 1. Construction Site Mobile Support incorporated into the system 2. Budget and Cost Control Support 3. Contracts and Change Management Controls 4. BIM Support 5. Generate Reports to support Planning Department for Weekly & Monthly Reports Page 8 of 13

9 SPECIFICATIONS 1.1 General Requirement i The system should cater to unlimited users, unlimited organisations, unlimited storage, unlimited training and unlimited support. ii iii The system shall have a platform to support BIM file management and dispersal between several parties. The system shall handle multiple formats (e.g. pdf, doc, ppt, xls, etc) iv v System should allow version controlling of the documents with both minor and major version. Should have an integrated on-line viewer with mark-up capabilities. 1.2 Detailed Requirement i The system should be cloud based with no initial hardware requirement in user s premises ii iii iv v vi vii viii ix x xi xii xiii xiv xv xvi xvii xviii The system will be a centralized repository for all Documents, Drawings, Reports, and Manuals etc across the project Specific review and approval process for each classified content based on Client s requirements. Should be able to make a full text, index and parametric search. Should have version control &revision management. Should be able to track status of the document throughout the life cycle System should allow search based on different parameters like file name, folder name, project name, index field, etc. Should have integration with users Should be highly secure Should be highly responsive for user actions. System shall provide the standard hierarchy structure allowing users and groups of users to manage and organize their documents. Should support multiple devices (IOS, Android)/ (web, mobile etc). Should be able to access/export all traceability on user s actions at any time. Should be able to provide tools to automatically attach file templates to newly created MS document. Should include customizable dashboard to track status of RFI s, submittals, safety issues, NCR s, cost related items, and more. Should provide the capability to create multiple user access levels restricting access to certain folders, files, and information. Should provide users with a collaborative, internet based interface that is universally accessible, easy to use and easily adaptable to the requirements of sharing project documents and managing project correspondence. Should be able to retrieve search and upload documents securely and seamlessly. Page 9 of 13

10 xix xx xxi xxii xxiii xxiv xxv xxvi xxvii xxviii xxix xxx xxxi xxxii xxxiii xxxiv xxxv xxxvi xxxviii xxxix Should have integrated discussion forum for each content created inviting participants, subscription of discussion, summarize the discussion with time stamp as *.pdf and *.csv file. Should be able to view on-line CAD files, BIM files, and PDF s. Should be able to view, upload / download access and provide integrated commenting /redlining capabilities. Should be able to uniquely identify each document with numbering. Should be able to create content structure to link all the related content. Should able to show affected related items when one on the document in the structure being modified. When superseding documents, previous versions will not be deleted Should have Check in /Check out or locking of files to eliminate simultaneous edits and duplicate work. Should have complete audit log. Should be able to store mail communication and have the ability to track Should have global search facility. Should be modular system with easy navigation between modules such as Tasks, Documents, Mail and Reports. Implementer / Service company should provide both on-site and Web Support for the entire solution. Online / Web Based Markup Facility should be available for *PDF and similar file. The service provider will have to provide on-site unlimited training to users. There should be no limitation on data storage capacity on the above cloud based system System should have checklists and forms that allow for punch list inspections, safety walks and hazard observations, permits, quality audits, etc. System functionality should allow for the capture and action of QA/QC items including the ability to attach multiple photos, mark them up, and assign them for resolution. Should include the generation of reports for live, real time inspection data pertaining to QA/QC, Safety, and Construction Progress. System should be able to be accessed even when not connected to the internet to view drawing, documents, and issues in the field. Information should be able to be synced back to the database when connected to the internet. System should allow for customization of checklists and forms but also come loaded with pre-established checklists and forms Page 10 of 13

11 XL XLi XLii XLiii XLiv XLv XLvi XLvii XLviii XLix L Li Lii Cost Module: System should have a cost module included in the quote. Should have be able to integrate with other systems including planning, ERP etc Should be able to support working in multiple foreign currencies Ability to allow for an audit trail showing activity / changes in easy to user interface Ability to define unique user permissions who can view / create / update information in the different modules Import & Export functions to interface with other systems or bulk upload data Definable Tags (attributes) to relate cost data to other structures Definable reporting periods and calendars to reflect business requirements Ability to organize budget items in Work Breakdown Structure (WBS) Flexible, project specific WBS Definable WBS Templates Tree like structure with parent / Child relationship Budget Management Features should include: Control Accounts (cost codes / activity) based structure to capture budgets, actuals, Control Element (resource) breakdown for detailed budget management Work Package creation and management Multiple types of budgets and forecasts to allow flexible reporting i.e. current budget / control budget Project Change Management Features should include: Change management process to track original budget, project changes, and current budget Capture of potential changes, risks, events which influence project forecasts Direct actuals recorded separately to contract actuals Schedule Integration Features should include: Integration with Primavera P6 with ongoing synchronisation Import schedule information from other sources Relationship between schedule and cost created to drive time phased data calculations Contracts Features should include: Ability to record contractual commitments with full contract breakdown, linked to project budgets Manage foreign currency contracts Define, track, and manage retention withholding and taxes with configurable rules Page 11 of 13

12 Liii Liv Lv Software preference for Collaboration should include: Enable contracts for collaboration to make data visible to both organisations (parties to the contract) Submit progress claims with required information Progress claims submitted through the software with the ability to provide supporting material for payment schedules Privacy of data Progress Claims features should include: Monthly progress claims entered against contracts Ability to generate customizable cost reports such as: End user definable reports with ability to select which data is shown, filters, group / sort options Output reports as PDF, excel, or csv files Page 12 of 13

13 ANNEXURE A FINANCIAL PROPOSAL In INR Sr. No. Description Unit Qty. 1 Supply & installation of Project Management software Nos 1 Amount (INR) 2 Service for 4 years 2a First Year ( ) - - 2b Second Year( ) - - 2c Third Year ( ) - - 2d Fourth Year ( ) Sub-total GST Total - - Note: 100% payment shall be made on supply and installation of Project Management software and implementation Subscription / service charges shall be paid annually Page 13 of 13