AIMS Version 6.3. Feature presentation

Transcription

1 AIMS Version 6.3 Feature presentation

2 AIMS System 6.3 Standard overlay forms all forms are laser ready with your logo New E-Commerce module on-line ordering from your web page Dashboard rewrite of company snapshot security by section Quick dates on all date range selections this week, this month, this year, last month, etc. Reorganization programs removed from Utilities

3 AIMS General Ledger 6.3 Posting report drill-down from G/L batch no more wading through files for posting details drill-down to source documents (e.g. A/P invoices) Larger G/L batch number from 5 digits to 7 reference number increased to accommodate more than 999 entries Debits sort before credits Statements now print actual date For the period ending April 30, 2006 or As of April 30, 2006 (no more May of current year) Opening retained earnings account posts year-end entry to this account (no more year-end entry to move current into opening)

4 AIMS Accounts Payable 6.3 Duplicate cheques new sequence number allows viewing and voiding duplicate cheques (e.g ) invoice entry now checks prepaids for duplicates Pay by Visa moves payable from vendor to Visa Added date to cheque file so can reprint reconciliation report Vendor Quick File Maintenance posting report of changes stored in System Doctor Vendor Invoice History Report (new) lists vendor invoice history including open invoices vendor payment analysis based on cheques

5 AIMS Accounts Receivable 6.3 Cash receipts allows entering payment type cheque, Visa, Mastercard, etc. posts to G/L account in Location Master file EFT s post in detail Posting cash receipts prompts for aging only no more remembering Customer Quick File Maintenance audit trail of changes stored in System Doctor Option to merge customers one customer buys out another Faxing / ing statements uses statement cycles 8 and 9

6 AIMS Payroll 6.3 Packaged EFT EFT stub (vs. cheque) cheque number (in history) equals run number uses universal bank standard file Receiver general report created from cheque history (not buckets) Records of employment created from cheque history using period end date or cheque date can submit electronically through the internet New payroll cheque conforms to new bank standard Cheque History Report option by class good for departmentalizing benefits

7 AIMS Order Entry 6.3 Ability to bill a ship-to ship-to record indicates billing ship-to Fax / invoices invoice type field by customer (print, fax or ) works with bill ship-to feature Option to copy orders also copies purchasing and mfg requisition info Option to disallow negative inventory skips posting invoices Separate packing slips one part pick, one part pack

8 AIMS Order Entry 6.3 Cash sales post in detail separate journal entries for cash, visa, m-card, etc. Minimum margin warning by product class Deleted orders now stored like deleted invoices Order notes saved to Sales Analysis accessible from invoice display Allows posting a single invoice good for inter-warehouse transfers

9 AIMS Sales Analysis 6.3 Four new sales reports customer sales by branch and region item sales by product class and vendor Added option whether to show margin added to sales by item, product class, branch and region Invoice Memo/History Report asks whether to show margin detail can print G/L details with ability to filter specific account added select options by tax code (PST reporting) and user ID Invoice display added display of order notes Reprint F-key now prints, faxes or s

10 AIMS Quotations 6.3 Improved searching added options by ship-to name and phone number Ability to quotes can select contact from AIMS Contact Manager if no contact , defaults from ship-to can also enter any address New overlay form prints quote prepared by (not salesperson) added customer phone and fax Quote notes now kept in history accessible from quote history inquiry

11 AIMS Inventory 6.3 Better inter-branch transfers in-transit G/L account with subledger report can t receive P/O unless invoice is posted, no changing the cost quantity variances must be dealt with via issues and returns Accounts for average cost variance ensures inventory subledger balances to G/L rounding amounts post to variance account Minimum margin by product class used by Order Entry and the Price Margin Report Added option to prevent negative inventory Posting programs skip posting transactions e.g. invoice posting programs, close W/O s, issues and returns Item Maintenance allows copying an item

12 AIMS Inventory 6.3 Item quick file maintenance audit trail kept in System Doctor Price maintenance enhanced option to only adjust prices up individual vendor prices updates qty breaks, discount and vendor part # Average cost adjustments prints posting report and stores in System Doctor Item Analysis Inquiry defaults monthly calculation table to first one added F-key to Item Display used by order requirements file when drill down (function) Physical count changed variance and posting reports to print all on one line

13 AIMS Purchasing 6.3 Facilitates ing P/O s prompts whether to print, fax or Stores notes in history accessible from History Inquiry Stores deleted P/O s (like orders and invoices) utility options to view and purge Allows landing a purchase return good for correcting receiving errors P/O Returns now updates average cost used to relieve inventory ($30) and post variance to average cost adjustments ($9) now updates inventory using return value ($21) and updates average cost

14 AIMS Purchasing 6.3 Allows posting single receipt or all receiver can put away from edit list and purchaser post Open P/O Inquiry shows receipts with drill down to history P/O History Inquiry search by P/O # prompts for start date (like S/A Invoice Display) displays serial numbers, notes and J/C disbursements Supports buying and returning items with core charges uses core receivable G/L account open core inquiry and report (like O/E) Job Costing added F-key to display J/C disbursements to open and history inquiries added J/C interface to purchase returns

15 AIMS Job Costing 6.3 Year end moves all closed jobs to history no more options to move jobs to history added two job history reports Job Summary now has drill down to A/P invoice Job Analysis A and B have summary option used with sub-jobs New Cost Code Usage Report see cost code across multiple jobs Ability to change cost codes like changing customer or vendor codes

16 AIMS Bill of Material 6.3 Partial release to stock based on estimated cost entry to inventory and G/L By-products negative quantities allowed on kits and BOM s Disassembly retrieves raw material serial numbers difference goes to a unique COGS account Change open W/O quantity not if purchase requisitions????? Improved scheduling expediting and putting W/O s on hold

17 AIMS Fixed Assets 6.3 String search on unit # and description Price maintenance individual plus global by asset or category Transaction drill-down to A/P, S/O and R/B invoices Acquisition and disposal dates added to report selection Depreciation considers acquisition date ignores assets acquired after depreciation date defaults posting date to month-end Asset quick file maintenance audit trail kept within System Doctor

18 AIMS Rental Billing 6.3 Added deposits contracts allow taking deposits which updates deposits payable and deposits subledger (like O/E) Added cash sales Rental invoicing facilitates cash sales (like O/E) Invoice Detail Inquiry Added R beside items that have been returned Invoice History Inquiry shows extension rather than net price per each Search shows disp for disposed assets and N/S for non-stocks

19 AIMS Service Order 6.3 Search by all six header fields Added overtime rate technician file has regular time price and cost plus O/T price and cost S/O flexibility change type from time and material to fixed (or visa versa) change work class codes (e.g. from warranty to billable) Option to enter daily timecards system sorts labour transactions by work code Allows posting committed stock to WIP relieves inventory and post to service work in process

20 AIMS Service Order 6.3 New invoice sort and summary sorts labour and material transactions summarizes labour based on work code, description and price summarizes material by item, u/m, description and price Open Detail Inquiry uses new labour and material sorting shows more description plus new O/T and posted inventory details Sales reports cleaned up existing reports to make more legible added work class sales by customer, technician transaction and costing summary Service quotes allow copying and master quotes master quotes are great for standard repair operations

21 AIMS Contact Manager 6.3 Ability to input multiple marketers for one to do e.g. book multiple people for same meeting easy way to check other s schedules Added region to contact ship-to file imports from A/R Ship To file Filter added to Set Next Key in Contact Inquiry allows multiple criteria for scrolling (e.g. distributors in Northern Alberta) Filter added to To Do and History displays sort by date, action code or marketer select by ship-to, contact, action or marketer (e.g. sales calls made by Blake or billable services made by Dallas)

22 AIMS E-Commerce 6.3 Separate server connected to the internet application written in Delphi data passes between accounting and ecommerce servers On-line ordering customers can create their own orders, which are then passed to the accounting server where pick slips are printed an order confirmation is ed to the customer shipping information is then passed back to the ecommerce server customers can also track open orders, view purchase history and see item availability along with pricing File maintenance customer security maintained on the accounting server and passed to the ecommerce server on a routine basis stocking location (branch) customer buys from also kept

23 AIMS Version 7.0 (GUI) Thin client processing still occurs on the server client program sits on every P/C (like terminal emulator) Still Linux Linux or Windows operating system Linux for speed, reliability, low cost (e.g. communications) No more 24 X 80 screen limitation new standard is 33 X 100 no longer supports dumb terminals Buttons and Grids icons instead of F-keys, sort on any column Native Windows printing better print to screen (print preview)

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