An integrated Business Case Study U i ng i Microsoft fft D ynam cs NA N V NAV 2009 V enna Austria 28/10/2009

Transcription

1 Using Ui Microsoft ftd Dynamics NAV2009 Vienna, Austria 28/10/2009

2 Cronus International Ltd. Scenarios & Steps G/L Setup VAT Subsystem Financial Reporting Dimensions Analysis Views Account Schedules Budgets Manufacturing Purchases Sales Manufacturing Setup Production Planning Production Execution Multidimensional Analysis Purchases Setup Purchases Cycle Financial Management Sales Setup Sales Cycle Financial Management

3 Deliverables Description of Scenarios (overall) Scenario presentation (per scenario) Step pby step instructions (per step) Backups (per scenario) Integrated case study (overall)

4 Step by step instructions Broken down in paragraphs Short description per paragraph Actions Explanations Screen shots

5 Manufacturing lab Manufacturing Setup Production Planning Multidimensional Analysis

6 Manufacturing Setup

7 Warehouses Work Centers Warehouses Work Center groups Work Centers Raw materials Inventory Dpt. Assembly Dpt. Packing Dpt. Finished Products Production Dpt. Painting Dpt. Machine Dpt. Semi-finished Products

8 List of items Finished products Semi-fi inished prod ducts

9 SHIFTS SHOP CALENDARS 24Hours DAYS OF THE WEEK 1 st SHIFT 8am-3:59:59pm 2 nd SHIFT 4pm-11:59:59pm 3 rd SHIFT 12am-7:59:59am 1 Shift 2 Shifts 3 Shifts SHOP CALENDARS

10 Bicycles Production: Work Centers - Machine Centers Work Centers Machine Centers 100 Assembly Dpt. 110 Control-Assembly 120 Assembly 130 Assembly 410 Drilling Machine 400 Machine Dpt. 420 CNC Machine 430 Machine deburr 440 Machine inspection

11 Bicycle Routings (BORs) 1000 Bicycle S 1100 Front Wheel e r i 1200 Back Wheel a l 1150 Hub Parallel l

12 Bicycle Production BOMs 1100 Front Wheel 1150 Front Hub 1000 Bicycle 1200 Back Wheel 1250 Back Hub 1300 Chain Assy 1700 Brake

13 Quantity explosion of BOM

14 Production Planning (MPS/MRP) - Workload

15 STANDARD COST CALCULATION ROUTING LEVEL X PRODUCT PRODUCTION BOM COST OF LEVEL X PRODUCT RESOURCES COST LEVEL X-1 PRODUCT MATERIALS COST ROUTING PRODUCTION BOM

16 PRODUCTION PLANNING (MPS/MRP) LEVEL X PRODUCT MATERIALS REQUIREMENTS ROUTING PRODUCTION BOM RESOURCES REQUIREMENTS LEVEL X-1 PRODUCT MATERIALS REQUIREMENTS ROUTING PRODUCTION BOM

17 PRODUCTION PLANNING MICROSOFT DYNAMICS NAV PROPOSED PURCHASES (MRP MATERIALS REQUIREMENT PLANNING) REQUISITION WORKSHEETS PLANNING WORKSHEETS (MPS/MRP) CARRY OUT ACTION MESSAGE PROPOSED PRODUCTION ORDERS (MPS MASTER PRODUCTION SCHEDULING PLANNED PRODUCTION ORDERS WORK/MACHINE CENTERS LOAD

18 Planning Worksheets (proposals) for Bicycle Production Orders Purchase Orders

19 Problems resulting from poor setup

20 Touring Bicycle Routing (BOR) 1001 Touring Bicycle Hubs Front Wheel Back Wheel Touring Bicycle

21 Touring Bicycle Production BOM 1001 Touring Bicycle

22 Planning Worksheets (proposals) for Touring Bicycle Only one Prod. Order (starting 19/7/10) Purchase Orders (Due Date 19/7/10 for all)

23 Planning Routing for Touring Bicycle Hubs Front Wheel Back Wheel Touring Bicycle

24 Routing links 010 Hub 020 Front Wheel 030 Back Wheel 040 Bicycle The Routing links are defined both in the Routing (BOR) and the Production BOM and show the machine center (from the Routing) where each material (from the Production BOM) is consumed during the production process.

25 Touring Bicycle Routing (Front and Back Wheels in parallel) Routing Links at the beginning of production per phase 1001 Touring Bicycle Hubs Front Wheel Back Wheel Touring Bicycle

26 Touring Bicycle Production BOM (with Routing Links) 1001 Touring Bicycle Hub Front Wheel Back Wheel Touring Bicycle

27 Planning Worksheets (proposals) for Touring Bicycle (with routing links) Prod. Order starting 20/8/10 (instead of 19/7/10) Wheels production in parallel Purchase Orders (Due Dates 20/8/10-12/11/10) 12/11/10) Routing Links

28 Planning Routing (parallel production of wheels) Front Wheel 11/10/10-4/11/10 Back wheel 8/10/10-2/11/10 (production in parallel)

29 Production and Capacity Planning based on annual forecast

30 Annual forecast

31 Load Work Center 400 (Machine Dpt.) Critical - Load > 100%

32 Load Machine Center 420 (CNC machine) Critical - Load > 100%

33 Constraint Resources (max. 100%)

34 Load Work Center 400 (Machine Dpt.) Production must start July 2009

35 nd Shift doubles capacity 2 nd 1 Shift 2 Shifts

36 Load Work Center 400 (Machine Dpt.) Production must start January 2010

37 Conclusions of Planning Department Bicycle production that involves work centers 100 and 400 is rather unbalanced as far as the work centers are concerned. This is because, in order to satisfy the forecast, work center 100 should operate in one shift at around 50% of its capacity, when work center 400 should operate in two shifts at around 100% of its capacity.

38 Multidimensional Analysis of planned purchases

39 Purchases Dpt. Planned monthly cash requirements

40 Spokes purchases almost ¾ of total

41 Conclusions of Purchases Department Spoke represent almost ¾ of total purchases. Should it be so? Are we buying from the right source? These are questions that should be answered from the purchases manager as a result of market research for new purchase sources.

42 Financial Management

43 Integration of Sub-systems General Ledger Suppliers Customers Purchases Sales Payments Receipts

44 Purchases - Vendors

45 Purchases Postings Item Purchase Vendor Item General Business Posting Group VAT Business Posting Group General Product Posting Group VAT Product Posting Group Vendor Posting Group General Posting Setup VAT Posting Setup Vendor GL Account (Credit) Purchases GL Account (Debit) Purchases VAT Account (Debit) & VAT%

46 Journal Templates and Batches Journal Templates Journal lb Batches

47 Journal Templates & Batches Balance Accounts Journal Templates & Batches setup Balance GL Account No. Series Each new entry, belonging to a journal template, will: 1. Take automatically the Series Lines next No. (auto-numbering) according to template setup 2. Will create automatically a balancing entry (if a balance account is setup in the batch)

48 Currencies and Exchange Rates Vendor - Bank Currency Exchange Rates

49 Items per Vendor Purchase prices Vendor Items Items per vendor Purchase price

50 Planning Worksheets (MRP) Requisition Worksheets Purchase Orders Receipts & Invoices Production BOM Item Requirements Routing Purchase proposal Item Purchase Order Items per Vendor Receipt - Invoice

51 Charge Items Invoices Charge Items Invoice Purchase Invoice Amount Invoice Items Charge Assignments

52 Vendor Balance Invoice Balance (open items) Vendor Payment Vendor 30, ,000 80,000 30, ,000 80,000 Invoice A Payment Invoice A 30,000 70,000 80,000 30,000 40,000 70,000 Invoice B Invoice B 60, ,000 60,000

53 Open Items Vendor s Balance A number calculated from entries Vendor Entries Debits & Credits Open Items Balance per entry (open items)

54 Vendor reporting Vendor s Balances Vendor Trial Balance Vendor Vendor Detailed Trial Balance Entries Open Open Items Open Items Items Ageing Analysis

55 Sales - Customers

56 Sales Postings Item Sale Customer Item General Business Posting Group VAT Business Posting Group General Product Posting Group VAT Product Posting Group Customer Posting Group General Posting Setup VAT Posting Setup Customer GL Account Sales GL Account Sales VAT Account (Debit) (Credit) (Credit) &VAT%

57 Sales Quote Sales Order Production Order Production Execution Invoice Sales Quote Sales Order Production Order Shipment & Invoice Routing Production BOM Finished Goods Production Execution Statistics Capacity Entries Item Entries

58 Customer reporting Customer s Balances Customer Trial Balance Customer Entries Customer Detailed Trial Balance Open Items Ageing Analysis

59 General Ledger

60 Basic Setup Company Chart of accounts Accounting Periods Currencies

61 Chart of Accounts Account levels Upper account levels accumulate lower level postings Account Level 1 Account Level 2 Account Level 3

62 Chart of Accounts Financial Posting Levels Statementst t Groups

63 VAT entries Vendors Purchase General Ledger Customers VA V.A.T. Subsystem Sale V.A.T.

64 VAT Statement Template - Report

65 Financial Reporting

66 Income Statement Balance Sheet ASSETS LIABILITIES & OWNERS EQUITY EXPENSES REVENUES BALANCE SHEET ASSETS BALANCE SHEET LIABILITIES & OWNERS EQUITY INCOME STATEMENT

67 Chart of Accounts Analysis

68 Dimensions Entries from another point of view Projects Departments Areas G/L Entries

69 Dimensions in practice Corporate By Area New York Texas Head Office Finance Sales Finance Sales Finance Viewing G/L entries from a different point of view By Department Corporate Finance Sales New York Texas Head Office New York Texas

70 Dimensions Global/Shortcut - Customer df default Ld Ledger Entry Et Dimensions i

71 From G/L entries to Analysis View G/L multidimensional analysis Analysis View Filtering on criteria selected in Analysis By Dimension window Analysis View Entries Created based on criteria in Analysis View Card General Ledger Entries

72 Analysis Views Selection of rows & columns Matrix

73 Account Schedules (report painter)

74 Design Columns and Rows (including Dimensions) i Produce Custom Report

75 Budgets

76 Budgets per dimension

77 Suppliers Subsystems Data Flows Warehouse Customers Purchases Invoicing Sales Orders Manufacturing General Ledger V.A.T. Information Retrieval Transformation Update