Royal. loooml ALPHA. Cash Management System Instruction Manual. Programmable Electronic Cash Register. Automatic Tax Computation Security features

Transcription

1 Royal Alpha-1000ML operation and programming Manual Royal ALPHA loooml Cash Management System Instruction Manual Automatic Tax Computation Security features Programmable Electronic Cash Register

2 1 Welcome Before Starting... 1 Using the Menu... 1 Using Keys... 1 What s in the Box?... 2 Important Phone Numbers Getting Started Getting Started... 3 Setting the Language... 5 Installing the Memory Backup Batteries... 5 Installing the Paper Roll... 6 Setting the Date And Time... 7 Programming the Sales Tax... 7 PC-Based Software Getting To Know the Cash Register About the Displays...10 Lifting and Lowering the Customer Display...11 Adjusting the Clerk Display...11 About the Menus on the Clerk Display...11 Using the Keyboard...13 Turning the Register Off and On... 16

3 Using the Cash Drawer...16 Using the Accessory Drawer...18 SD card Slot Setting Up Your Cash Register - the Basics Using the Displays...19 The Clerk Screen...20 Navigating the Clerk Screen...20 Adjusting the Contrast on the Clerk Screen...21 Using Power Saving Mode...21 Setting Alphanumeric Descriptions...22 Using Double Wide Characters...24 Setting Header Messages and Footer Messages...24 Printing Options on Receipts...27 Setting Clerk Numbers and Names...27 Using the Clerk System...29 Setting X and Manager Passcodes...30 Setting the Machine Number...31 Programming Department Keys...32 Setting Department Number Keys...33 Programming Department Names...33 Programming Department Preset Price...35 Programming Tax Status...35 Setting Department Type...36 Setting Standard, Gallonage or Negative Mode...36 Setting High Amount Lock-out (HALO)...36 Setting Age Limits...36 Scrolling Messages...37 Types of Scrolling Messages...38 Default Scrolling Messages...38 Programming Scrolling Messages...39 Setting the Scroll Speed...40 Programming the Credit Keys...40 Programming PLU Descriptions...42 Programming PLUs without a Barcode Reader...43 Programming PLUs with the Optional Barcode Reader...44 ii

4 Editing a PLU...45 Deleting a PLU...45 Printing the Program Confirmation Report...46 Saving or Loading Your Programming Data...46 Before Going to Register Mode...47 Error Codes...48 Clearing an Error Setting Up Your Cash Register Parameters Print Options Receipt Printing - To Journal Or For Customer Header Footer Date Time Clerk Each Tax Rate Tax Total Blank Line Multiple Receipts Tax Sub-Total Receipt - Name Only vs. PLU & Name Machine # Consecutive #...54 To Default...54 System Options Key Lay-out Zero Price Electronic Journal Amount Tend % In Dept Coupon Setting Scroll Speed CONS # ZCT Reset...56 iii

5 10. GT Reset Rounding Decimal...57 To Default...57 Others Set Up...58 [+%] Rate...58 [-%] Rate...59 [-] HALO...59 Credit-1 Name...59 Credit-2 Name...59 FC Set Up...59 AGE-1 Set Up...60 AGE-2 Set Up...60 Currency Symbol...60 Z-Report #...60 Zero Skip...61 Z-Report...61 Compressed...61 Machine Number...61 Daily Z Counter...61 Periodic Z Counter...61 Grand Total Amount...62 Config Options...62 Language...62 Date...62 Date Format...63 Time...63 Time Format...63 Contrast...63 Power Saving...63 Tax System...63 Options Dump Ringing up Sales and Using Training Mode Ringing up Sales...65 iv

6 Ringing up Sales without a PLU Number...66 Ringing up Sales with a PLU Number...67 Ringing up Sales with the Optional Barcode Reader...67 Verifying the PLU Information for an Item...68 Printing Receipts...69 Receipt on Demand...69 Using Training Mode...70 Setting the Training Passcode...70 Entering and Exiting Training Mode Programming Complex Tax Rates Selecting the Tax System...73 Programming Straight Add-on Tax in the United States...74 Programming Table Tax in the United States...75 Calculating Your Tax...76 Example Tax Chart...78 The Worksheet...79 Using Canadian Tax Rates...79 Using VAT Tax Rates...81 Printing a Confirmation Report Running and Saving Reports Running the Options Dump Report...82 Running the Department Confirmation Report...83 Running the PLU Confirmation Report...84 Running and Saving Management Reports...85 About X Reports...85 About Z Reports...85 About Management Reports...86 Running Reports...86 Financial Report Example...87 Additional Information in Electronic Journal (EJ) Reports Maintenance and Options Installing a New Paper Roll...92 Using the Battery System...93 v

7 About the Serial Port...95 About the SD Card Slot...95 Connecting the Cash Register to a PC Troubleshooting Paper End or Printer Errors...97 No Receipt Printing...98 No Printing on the Receipt...98 The Cash Register Turns Itself Off...98 Electronic Journal Memory Errors...98 SD Card Errors...99 The Cash Register Does Not Work The Cash Register Does Not Work at All Opening the Drawer When There is no Power Half System Clear Partial Reset Full System Clear If Nothing Helps Examples Transaction Codes Sample Receipt Adding Tax to a Non-Taxable Department Cash Sale With Tendering Change Cash Sale Without Tendering Change Charge Sale Charge Return Check Sale Coupon Discount Sale Credit Sale Credit Return Dept Shift Key Exempting Tax On An Item Exempting Tax on the Entire Sale Gallonage Sales Transaction Minus Percentage Discount Sale Multiplication of a Department Unit Price vi

8 Multiplication Sale and Overriding a Preset Department Price Multiplying By A Fraction No-Sale Function (Opening the Cash Drawer) Temporarily Overriding a PLU Price Paid-Out Sale PLU Sale Plus Percentage Sale Received-On-Account Sale Registering A Department Unit Price Registering A Reference Number Return Sale Split Tendering Sale Use the Error-Correct /Void Key Voiding A Coupon Sale Voiding a Department Preset Price Voiding a Department Preset with a Minus Percentage Discount Voiding A Minus Percentage Discount Sale Voiding a Multiplication of a Department Preset Price Voiding A Department Multiplication Sale Voiding a PLU Sale Voiding a PLU Multiplication Sale Voiding a PLU Sale with a Minus Percentage Discount Voiding a PLU Sale with a Plus Percentage Rate Voiding a Plus Percentage Sale Voiding an Entire Sale before Finishing the Sale Voiding A Sale A Product Information Specifications and Safety Safety and Legal Notices Software Licensing Agreement Manufacturer s Limited Warranty Ordering Supplies and Accessories Index vii

9 This is a Table of Contents preview for quality assurance The full manual can be found at We also offer free downloads, a free keyboard layout designer, cable diagrams, free help and support. : the biggest supplier of cash register and scale manuals on the net