Performance Excellence Program Leadership and Vision Technology Transformation Team (T3) Meeting Week Ending June 12, 2015

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1 Technology Transformation Team (T3) Meeting Frankie Jackson led the Technology Transformation Team (T 3 ) leadership meeting on June 8, Notes from the meeting are here. The following are highlights of the meeting discussions. Discussed the new technology leadership and communication website status, and exciting transition plans for bringing it up. Reviewed team projects, including the Bond status Discussed issues and priorities Talked about the status of hiring new staff Focused on the leadership topic Communication and Leadership Success. It is simply impossible to become a great leader without being a great communicator. Examine the world s greatest leaders and you ll find them all to be exceptional communicators. They might talk about their ideas, but they do so in a way which also speaks to your emotions and your aspirations. They realize if their message doesn t take deep root with the audience then it likely won t be understood, much less championed. Read more

2 Technology Transformation Team (T3) Meeting On Monday, June 8, 2015, Frankie and Thomas Hollister participated in a pre-evaluation conference call planning meeting with Vbrick s technical staff and members from the Instructional Technology department (Becky Cook and Stone). Vbrick is the proposed MediaCast replacement. MediaCast is currently used to film board meetings and other video events. During the conference call, we discussed the technical requirements needed to configure the equipment for an evaluation. If the VBrick evaluation is successful, Becky plans to make a formal recommendation, describing the committee s selection process, benefits of the VBrick solution, and then acquire a funding source. The following are the primary benefits to the VBrick solution. 1. VBrick is an end-to-end solution operable from virtually any source, such as live feeds from studio cameras and meetings or user-generated content, and compressed for live and on-demand delivery over IP networks.vbrick s ecdn delivers video across your wide area network in the most bandwidth-efficient way. Live streams are multicast from a central VBrick Distributed Media Engine (DME) to remote DMEs at the network s edge where on-demand video is captured and stored. 2. Video is also published securely across the Internet for external audiences, so employees on mobile devices, who are not served by multicast, can view it on the go. 3. VBrick s solution offers a cloud-native design providing flexibility to deploy in the cloud, or as hybrid solution with VBrick s management system in the cloud and the ecdn on-premises, behind the firewall.

3 2014 Bond Technology Infrastructure (Goal 2) Planning Meeting Frankie, with Paula Ross Network Infrastructure and Communications (ECN) and Larry Barrios Device Imaging and Integration (DII) teams, met with the vendors working with CFISD on Bond Goal 2 on Monday, June 8, 2015 and Tuesday, June 9, 2015, to plan the HUB locations network infrastructure upgrades scheduled for the week starting June 15, Issues and communications plans were reviewed as teams start the major summer upgrades. Untangling the existing network configuration with careful precision is the challenge! Maintaining two environments, in keeping the current network up and transitioning to the new is complex and rarely accomplished with 100% success. Paula Ross and Oscar Villar showing teamwork at its best! No task is too small, even when it comes to connecting to a projector needed for the meeting.

4 2014 Bond Technology Infrastructure (Goal 2) Planning Meeting All teams in the Technology Services department were enlisted to help with the summer HUB and high school campus network upgrades. Two meetings occurred on Wednesday, June 10, 2015 and Thursday, June 11, 2015, to discuss every team s role from asset tracking, to testing devices and images, to communicating with customers, to providing onsite service technology support and even to hauling off the trash from the new equipment. PRESIDIO Network Engineering Team Supporting CFISD with the Network Infrastructure Upgrades Planning efforts included PDF maps of the campuses showing the locations of each data closet (in the high schools there are network closets, network switching configuration files, mappings of existing switch connectivity back to the MDF core and the ISC core network, port configuration requirements, and fiber link moves from the old network switches down to the patch cables. The task is herculean! All teams in Technology Services with Presidio in a Go/No Go for CyLakes and CyFair High School Network Upgrades

5 June 2015 Board of Trustee Meeting Preparations Preparations for the June 2015 Committee of the Whole and Board of Trustee meeting was completed. The following is a list of agenda items that are set to be discussed and recommended for approval. Board Agenda Items for June 2015 Amount Lead Preparer Status Mobile Device RFP # $6,961, Kim Bowlin Submitted to Matt Morgan Printer Maintenance RFP # $64, Kim Bowlin Submitted to Matt Morgan OnData Suite Interlocal agreement with Region IV $49, John Crumbley Submitted to Stuart Snow Electrical and AC for Hubs/High Schools $2,985, Facilities and Planning Roy Sprague preparing Audio Enhancement for Woodard elementary school (Lightspeed) 143, Kim Bowlin Submitted to Matt Morgan Children s Internet Protection Act (CIPA) Public hearing N/A Greg Rhodes / Frankie Jackson Working on a 3 rd Draft Annual Software Licenses and Maintenance > $100K See the following Frankie Jackson Submitted to Matt Morgan Adobe $300, Certica Solutions $118, SS Identity Automation $145, Informix & Cognos $233, SS Novell $240, SunGard Student & Financial Systems Maintenance $331, SS AESOP $100, Christia Cole's budget TrueNorth Logic $104, Dr. Glenda Horner's budget

6 DIP Goal #2 Frankie, Jay Johnson, and Leonard Chance had a conference call on Wednesday, June 10, 2015 with Hayes, our vendor for technology assets software, to discuss the development of key technology asset tracking and management processes. After a year of implementation, key processes for inventory tracking still need to be defined. The call resulted in a consulting agreement with Hayes to help CFISD develop key processes and policies. In accordance with our department goal #2 (see the following), our team expects great improvement in this key area. DIP #2 EVIDENCE OF COMPLETION Lay the foundation for building systematic processes in all key service areas with structured activities that will result in providing consistent, reliable services to our staff and students. Key processes documented in each team's area; Key Performance Indicators defined by each team; KPIs used to evaluate and improve each team's key processes and performance. Processes and Policies to address: 1. Beginning and End of the year process 2. Theft and loss prevention process 3. Physical security policy 4. Lost/Missing equipment process and policy 5. Inter and Intra Campus Transfer process 6. Asset deployment process 7. Campus Check in/out process 8. Disposal/Auction process 9. Asset purge process 10. Equipment accountability policy 11. Documentation for accountability 12. Fee collection process 13. E-Rate Audit integration 14. Tagging process 15. Transfer from Purchasing process 16. Donated equipment process

7 RRR Conference on June 10, 2015 and June 11, 2015 Frankie participated in several leadership sessions at the CFISD RRR conference on Wednesday, June 10, 2015 and Thursday, June 11, The following are a few of the highlights of her learnings. Jack Canfield offered several new ideas how to be more productive and successful. I received a copy of his latest book and plan to share with the team. Damen Lopez was an inspiring speaker that gave instructional staff ideas about how to propel student motivation by accepting no excuses. Many of his ideas can be used for every day use as well! Steve Gruenert offered tools and strategies for transforming school culture. Many of the ideas can be used in any workplace setting. Brad Waid was my favorite. He offered a breakout session on how a tablet device can easily be transformed into augmented reality. This is the technology of the future!

8 Performance Excellence Program Executive Level Meeting with Promethean s Chief Executive Officer On Thursday, June 11, 2015, Frankie met with the Chief Executive Officer of Promethean along with their top engineers, and Becky Cook and Stephen Stone, to preview their latest software, ClassFlow. ClassFlow is a comprehensive instructional delivery system that increases the depth of student and teacher engagement by providing interactive and collaborative use of classroom devices, digital curriculum and assessments for learning. Becky Cook wants to evaluate ClassFlow as a potential solution for instructional delivery at Woodard elementary. Options for installing and evaluating ClassFlow is being discussed. CEO of Promethean, Jim Marshal Lead Engineers and Account Representatives of Promethean

9 Performance Excellence Program Executive Level Meeting with Promethean s Chief Executive Officer Frankie will be participating in the Texas K- 12 CTO Council summer clinic the week of June 15, A copy of her schedule is as follows. She will be multi-tasking during the conference and after hours in order to keep up with regular work activities. Conference Schedule Time Monday, June 15, 2015 Board Dinner 6:00 Tuesday, June 16, 2015 Board Meeting 7:30-12:00 Microsoft Advisory Committee 1:00-6:00 Wednesday, June 17, 2015 Conference begins 7:30 CTO Boot Camp 9:00-11:30 General Session 12:15 Past President's Recognition 1:00 Giving presentation with APQC and Round Rock ISD on Process, Process, Process 2:20 Supporting Jennifer in their presentation "Preparing for Excellence: Creating and Sustaining an Environment Providing 4:00 Customer Service and Support" Thursday, June 18, 2015 General Session 8:00 Supporting Paula and Greg in their presentation "Building a highly reliable, multi-platform network a co-location facility, 11:15 multiple ISPs, and data center upgrades) CTO Professional Learning Committee Meeting 1:00-5:00

10 Geoff Brown Working with Leadership Team to Develop Frankie is working with Geoff Brown to expand the new Technology Leadership and Communication website, Geoff is the Technician at Anthony middle school but is working during the summer with Technology Services. Frankie is fortunate to have him working on this task with her! This new site will replace the previously used website, website. The new website will be more dynamic and customer oriented. Check out the new website here. Geoff Brown

11 Closing Message for the Week Pay any price to stay in the presence of extraordinary people. - Mike Murdock Lead the Way