PROJECT DESCRIPTION/JUSTIFICATION

Transcription

1 PROJECT NAME: Web Reporter Server Upgrade START YEAR: 2011 CAPITAL COST: $ 14,000 This project will replace and upgrade the Library s Web Reporter server. The server is used by staff to generate statistical reports and to produce data reports such as cash balances. The reports provide data regarding the use of collections and provide necessary data on a broad range of library trends which are then used by the management team in their decision making process. This data is important to the ISO process as measurable performance indicators are tied to many of the module s reporting capabilities. The product vendor recommends an upgrade cycle for application servers for several reasons. It avoids lost time in terms of staff productivity because when servers age there is an increased chance for hardware failure. Secondly, software applications change and this is often tied to operating system changes which require increased processing power. According to the Information Technology Strategic Plan, server upgrades are anticipated and budgeted. The intention is to budget for servers as part of a regular four to five year upgrade/replacement cycle Web Reporter Server Upgrade.docm

2 PROJECT NAME: Horizon Server Upgrade START YEAR: 2011 CAPITAL COST: $ 30,000 This project will replace and upgrade the Library s Horizon database server. The database stores all customer records, transactions, cataloguing records, etc. The Horizon server is used by staff to access and modify records and the public uses it to search the catalogue, renew items, place items on hold etc. The product vendor recommends an upgrade cycle for application servers for several reasons. It avoids lost time in terms of staff productivity and the public s use of library services because when servers age there is an increased chance for hardware failure. The Library s computer systems provide direct service delivery to the public and any downtime means a reduction in service standards. The second reason for a regular replacement cycle is software applications change and this is often tied to operating system changes which require greater processing power. According to the Information Technology Strategic Plan, server upgrades are anticipated and budgeted. The intention is to budget for servers as part of a regular four to five year upgrade/replacement cycle Horizon Server Upgrade.docm

3 PROJECT NAME: Horizon Software Upgrade START YEAR: 2011 CAPITAL COST: $ 85,000 Horizon is the client software used by the Library to provide circulation, searching and descriptive cataloguing records for staff and the public. The major components of the software include: a) Staff catalogue: cataloguing, circulation, visiting library services, inventory and a reporting module b) Public online catalogue: telephone messaging and public computer Internet authorization This project will implement the vendor s new software called Symphony. There is no cost for software since the Library already has purchased the equivalent Horizon modules. However, migration, training, setup and implementation costs are included in the project. There are also costs for upgrading hardware including computer memory and form printers for staff use. The upgraded software will improve workflow issues that are problematic in the current version of the software (e.g. linking records). The consequences of not moving forward with the new software revolve around functionality and workflow issues that won t be addressed with the current version of the software. In addition, the Horizon software is no longer being actively developed whereas the Symphony software includes customer input in the development cycle Horizon Software Upgrade.docm

4 PROJECT NAME: Collections - Growth Related START YEAR: 2011 CAPITAL COST: $ 160,000 SUBMITTED BY: Susan Burrill - Manager, Administrative Services The 2008 Development Charges Background Study supports the expansion of the Library s collection to serve the growing residential population DC Background Study Reference B22 Item Collection Growth Related.docm

5 DEPT./SECTION: Library BUSINESS UNIT NO: 1112 PROJECT NAME: Village Library - Roof Replacement START YEAR: 2013 CAPITAL COST: $ 20,000 SUBMITTED BY: Ray Ford, Building Maintenance Manager The roof at the Village Branch Library is currently over 40 years old and is deteriorating. This roof will need to be replaced in 2013 to ensure no water leaks within the facility. This roof is a tar and gravel style roof which has had ongoing maintenance and repairs completed in the last few years. Staff will replace the roof, soffits and other roof components when this project is completed Village Library - Roof Replacement.DOCM

6 PROJECT NAME: HIP Server Upgrade START YEAR: 2014 CAPITAL COST: $ 15,000 This project will replace and upgrade the Library s online catalogue server. The server is used by the public to search for items in the catalogue and to place holds on items. The product vendor recommends an upgrade cycle for application servers for several reasons. As hardware ages, the chances of equipment failure increases. This affects staff productivity and the public s use of library services. The Library s computer systems provide direct service delivery to the public who interact with the software and any downtime means a reduction in service standards. The second reason for a regular replacement cycle is that software applications change and this is often tied to operating system changes which require increased processing power. According to the Information Technology Strategic Plan, server upgrades are anticipated and budgeted. The intention is to budget for servers as part of a regular four to five year upgrade/replacement cycle HIP Server Upgrade.docm