NATIVE ACCOUNTING. You can set up your G/L defaults from the GlobalBake main menu select Ledger > G/L Setup.

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1 NATIVE ACCOUNTING Native accounting is three modules; general ledger, accounts payable and cashbook. This covers the financial side of your business. This manages your balance sheets and profit and loss accounts with a customisable tree structure. You can set up multiple bank accounts with bank statement reconciliation. The accounts payable module covers all aspects of suppliers from determining how much to order and re-order through to payment of invoices. There is also a comprehensive cashbook to facilitate all financial transactions and allocate them to specific invoices. You can set up your G/L defaults from the GlobalBake main menu select Ledger > G/L Setup. PAGE 1

2 GLOBALBAKE GENERAL LEDGER The General Ledger module operates at real time and is fully integrated with all other GlobalBake modules. This leads to automatic reconciliation to accounts receivable, accounts payable, inventory and cashbook. It has a simple, customisable tree structure that allows for flexibility. You can add multiple bank accounts and reconcile bank statements. You can set up standing transactions for both General Ledger and Bank accounts. There is an ODBC interface and bank program interface. There are many reports that can be used through the General Ledger giving you the information required. You can also custom design reports to gain the information. There is also simple Profit & Loss, Balance Sheet and Trial Balance reporting. G/L CODE You can set up and see what code it adds to on the tree. You can set whether its a debit or credit and what report it should go on. There is also a Check Code button that will list transactions against that code which might cause errors with reconciliation. See also: PAGE 2

3 GENERAL LEDGER CODE BUDGETS The budget tab on the screen allows you to set budgets for the code. You can then see what the actual amounts were. The % Total is the budget month amount in regards to the total budget amount. PAGE 3

4 G/L TREE This allows you to see your G/L Codes in a tree format. You can also print this report with options to include customers, suppliers, product groups and employees. G/L JOURNAL See also PAGE 4

5 G/L STANDING You can create standing GL transactions. You can then post your standing G/L transactions up to a certain date and select which ones to process. BANK ACCOUNTS There is the option to transfer money between accounts. PAGE 5

6 BANK STATEMENTS You can enter your bank statements. You select the date range, check the opening balance and enter the closing balance. Then you can select a transaction and click the arrow to move it from the unpresented list to the included list. PAGE 6

7 ACCOUNTS PAYABLE A comprehensive purchasing and accounts payable ledger. It has minimal data entry from purchasing through to suppliers. You can manage contract prices, preferred suppliers; all re-order options, due dates, discount options and payments. You have multiple payment options and terms and multiple payment schedules on each invoice. You can get analysis by month and a summary for GST return. It has a simple link to banking software. There is a full open item ledger and many options with the purchase orders. INGREDIENT Suppliers are linked to ingredients. You can set your minimum stock (in the 'Stock In' size), a reorder amount (minimum to order), reorder multiplier (How much the order goes up by, a minimum size to buy product in) and lead time (how many days to receive stock). The ingredient shows you the opening stock, on hand and forward stock quantities and values. PAGE 7

8 The supplier line on an ingredient contains information for that particular supplier for ordering. You can have many suppliers listed but only one preferred supplier. Enter the Purchase Units (E.g. kg) and supplier price per purchase unit (Sup. Price/P.U) and the recipe unit per purchase unit (Recipe unit is 'Use In' on ingredient). You can enter Standing orders for the product as well as nutritional information, if it differs from the other suppliers. GENERATING PURCHASE ORDERS You can generate purchase orders for a future date, whether its buy to order or stock figures. You can also generate the standing orders. Once you click generate a list of invoices will appear below in the box and you can double click on them to view and edit them. PAGE 8

9 CREDITOR (VENDOR) ORDER You can enter orders in for suppliers. You can enter a stock line or if its needed to be allocated to a GL code then from there. You can also add charges like freight and brokerage. Once these orders have been received you can click on the line and enter it in or click 'Auto Rcv', this sets the lines to receive full amount. Once all the other information is entered you can click invoice, this creates an invoice for the goods and removes the order. PAGE 9

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11 PAY CREDITORS (VENDORS) This creates the cashbook transactions paying the amounts due on or before the payment due date. You can click on the transaction lines below to display them. You can print a report to see the payments also. PAGE 11

12 CASHBOOK The cashbook is where all financial transactions are recorded and linked or allocated to their corresponding supplier and customers etc. There are four options for cashbook entries, cashbook other, payroll, suppliers and customers. PAGE 12

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14 STANDING TRANSACTIONS You can set up standing cashbook transactions. These are things that are paid regularly. You can then post standing cashbook transactions by selecting a date and posting all transactions up to that date. It is quick and simple. PAGE 14