Release Notes Public Sector. SAP enhancement package 3 for SAP ERP 6.0

Transcription

1 Release Ntes Public Sectr SAP enhancement package 3 fr SAP ERP 6.0

2 Cpyright Cpyright 2008 SAP AG. All rights reserved. N part f this publicatin may be reprduced r transmitted in any frm r fr any purpse withut the express permissin f SAP AG. The infrmatin cntained herein may be changed withut prir ntice. Sme sftware prducts marketed by SAP AG and its distributrs cntain prprietary sftware cmpnents f ther sftware vendrs. Micrsft, Windws, Outlk, and PwerPint are registered trademarks f Micrsft Crpratin. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iseries, pseries, xseries, zseries, z/os, AFP, Intelligent Miner, WebSphere, Netfinity, Tivli, Infrmix, i5/os, POWER, POWER5, OpenPwer and PwerPC are trademarks r registered trademarks f IBM Crpratin. Adbe, the Adbe lg, Acrbat, PstScript, and Reader are either trademarks r registered trademarks f Adbe Systems Incrprated in the United States and/r ther cuntries. Oracle is a registered trademark f Oracle Crpratin. UNIX, X/Open, OSF/1, and Mtif are registered trademarks f the Open Grup. Citrix, ICA, Prgram Neighbrhd, MetaFrame, WinFrame, VideFrame, and MultiWin are trademarks r registered trademarks f Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks r registered trademarks f W3C, Wrld Wide Web Cnsrtium, Massachusetts Institute f Technlgy. Java is a registered trademark f Sun Micrsystems, Inc. JavaScript is a registered trademark f Sun Micrsystems, Inc., used under license fr technlgy invented and implemented by Netscape. MaxDB is a trademark f MySQL AB, Sweden. SAP, R/3, mysap, mysap.cm, xapps, xapp, SAP NetWeaver, and ther SAP prducts and services mentined herein as well as their respective lgs are trademarks r registered trademarks f SAP AG in Germany and in several ther cuntries all ver the wrld. All ther prduct and service names mentined are the trademarks f their respective cmpanies. Data cntained in this dcument serves infrmatinal purpses nly. Natinal prduct specificatins may vary. These materials are subject t change withut ntice. These materials are prvided by SAP AG and its affiliated cmpanies ("SAP Grup") fr infrmatinal purpses nly, withut representatin r warranty f any kind, and SAP Grup shall nt be liable fr errrs r missins with respect t the materials. The nly warranties fr SAP Grup prducts and services are thse that are set frth in the express warranty statements accmpanying such prducts and services, if any. Nthing herein shuld be cnstrued as cnstituting an additinal warranty.

3 Business Functin Item Hierarchies...5 PS_GOVPROC_ITEMTYPES: Item Hierarchies...5 PS_GOVPROC_ITEMTYPES: Replicatin f Hierarchies frm SAP SRM (New)...6 Business Functin Shpping Cart Cmmitment...8 PS_GOVPROC_SCCMT: Shpping Cart Cmmitment...8 PS_GOVPROC_SCCMT: Funds Cmmitment n Shpping Cart Apprval (Enhanced)...9 Business Functin PSCD, Cllectins Management...10 PSCD_COLLECTIONS_MANAGEMENT: PSCD, Cllectins Management (New) PSCD_COLLECTIONS_MANAGEMENT: Cllectins Management PSCD_COLLECTIONS_MANAGEMENT: Enhanced Inbund Crrespndence (New).16 PSCD_COLLECTIONS_MANAGEMENT: Prmise t Pay PSCD_COLLECTIONS_MANAGEMENT: Payment Transactins PSCD_COLLECTIONS_MANAGEMENT: Prcessing f Incming/Outging Payments 25 PSCD_COLLECTIONS_MANAGEMENT: Invicing in Cntract Accunts Receivable and Payable PSCD_COLLECTIONS_MANAGEMENT: Integratin with Custmer Relatinship Management PSCD_COLLECTIONS_MANAGEMENT: Installment Plan PSCD_COLLECTIONS_MANAGEMENT: Infrmatin Cntainer PSCD_COLLECTIONS_MANAGEMENT: Enterprise Services PSCD_COLLECTIONS_MANAGEMENT: External Cash Desk Services PSCD_COLLECTIONS_MANAGEMENT: Clsing Operatins PSCD_COLLECTIONS_MANAGEMENT: Billing in Cntract Accunts Receivable and Payable PSCD_COLLECTIONS_MANAGEMENT: Integratin with Business Intelligence PSCD_COLLECTIONS_MANAGEMENT: Archiving PSCD_COLLECTIONS_MANAGEMENT: Accunt Balance Display Business Functin PSM, Grantr Integratin (PSCD)...44 PSCD_GRANTOR, PSM Grantr Integratin (PSCD) (New) Business Functin PSCD, Tax Return Prcessing...45 PSCD_TRM_RETURN_PROCESSING: PSCD, Tax Prcessing (New) PSCD_TRM_RETURN_PROCESSING: BRF Tax Validatin/Calculatin (New) PSCD_TRM_RETURN_RROCESSING: Billing fr TRM (New) PSCD_TRM_RETURN_PROCESSING: Invicing f Billing Dcuments in TRM (New). 53 PSCD_TRM_RETURN_PROCESSING: Generating Frms (New) PSCD_TRM_RETURN_PROCESSING: Prcessing Tax Returns (New) PSCD_TRM_RETURN_PROCESSING: Revenue Types (New) PSCD_TRM_RETURN_PROCESSING: Uplading Frms (New) PSCD_TRM_RETURN_PROCESSING: Prtal Cntent (New) Business Functin PSM, Sales Order Services...59 PSM_ESOA_SDINT: PSM, Sales Order Services (New) Business Functin PSM, Expenditure Certificatin...60 PSM_EXP_CERT: Expenditure Certificatin Business Functin PSM-FM, Funds Management...62 PSM_FM_CI_1: PSM-FM, Funds Management (New)... 62

4 PSM_FM_CI_1: Creatin r Update f FM Master Data (New) PSM_FM_CI_1: Enhancements f FMDERIVE (New) PSM_FM_CI_1: Rule-based accunt assignment distributin (New) PSM_FM_CI_1: Enhancement f reprt RFFMCY_CO_COPI (New) PSM_FM_CI_1: Integratin f Material Reservatins with FM (New) PSM_FM_CI_1: Budgeting (New) PSM_FM_CI_1: Business Prcess in ABC as Statistical Cst Object Business Functin PSM, Grants Management fr Grantee Enhancements72 PSM_GM_GTE_CI_1, Grantee Management Business Functin Financial Integratin with EA-PS...73 PSM_GOVPROC_JFMIP: Financial Integratin with EA-PS PSM_GOVPROC_JFMIP: Perid f Perfrmance in SAP SRM Dcuments (New) PSM_GOVPROC_JFMIP: Prmpt Payment Act Enhancements in SAP SRM (New) Business Functin Pricing Arrangements fr EA-PS Integratin...76 PSM_GOVPROC_PA: Pricing Arrangements EA-PS Integratin PSM_GOVPROC_PA: Pricing Arrangements frm SAP PPS (New) Business Functin PSM, Grantr Integratin (AP/AR)...78 PSM_GRANTOR_APAR, PSM, Grantr Integratin (AP/AR) Business Functin PSM, U.S. Federal - Reimbursable Orders...80 PSM_REIMB_1, Reimbursable Orders Business Functin PSM, U.S. Federal: Business Partner Netwrk...81 PSM_USFED_BPN_1, Business Partner Netwrk Business Functin PSM, U.S. Federal...82 PSM_USFED_CI_1: US Federal, General Enhancements PSM_USFED_CI_1: Budgetary Ledger Adjustment Psting n Fund Level (New) PSM_USFED_CI_1: New Fields in Header f Budget Entry Dcuments (New) PSM_USFED_CI_1: Additinal Line Items Created fr Asset Transfer Transactins (New) PSM_USFED_CI_1: Dcument Chain Feature in Transactin Register (New) Business Functin PSM, U.S. Federal: Debt Management...89 PSM_USFED_DEBT_1, Debt Management (New) Business Functin PSM,, U.S. Federal: Perid f Perfrmance...90 PSM_USFED_PEROP_1, Perid f Perfrmance (New) Business Functin PSM, U.S. Federal - PPA and Payments...94 PSM_USFED_PPAP_1: Pstings t FI with up t 9999 items (new)... 94

5 Business Functin Item Hierarchies PS_GOVPROC_ITEMTYPES: Item Hierarchies As f SAP ECC 6.0, Enterprise Extensin Public Sectr Management (EA-PS 603), Enhancement Package 3, the business functin Item Hierarchies is available. With this business functin, yu can prduce cmplex cntractual arrangements with a flexible gruping f line items. This business functin als supprts cnfigurable line item numbering (CLIN). Capabilities such as gruping like items, splitting the prcurement prcess int phases, and representing task structures are enabled thrugh item hierarchies. This feature is available fr the fllwing SAP Supplier Relatinship Management (SAP SRM) prcurement dcuments: Shpping cart RFx Purchase rder Cntract Fr mre infrmatin, see the release nte Replicatin f Hierarchies frm SAP SRM (New). Effects n Existing Data Yu have SAP Supplier Relatinship Management 2006 (SAP SRM 2006) and SAP Prcurement fr Public Sectr 2007 (SAP PPS 2007) installed n yur system.

6 PS_GOVPROC_ITEMTYPES: Replicatin f Hierarchies frm SAP SRM (New) As f SAP ECC 6.0, Enterprise Extensin Public Sectr Management (EA-PS 603), Enhancement Package 3, Business Functin Item Hierarchies (PS_GOVPROC_ITEMTYPES), hierarchical line item structures are replicated frm SAP Supplier Relatinship Management (SAP SRM) prcurement dcuments t their cunterparts in the ERP system. This includes the replicatin f bth statistical and functinal line items, including material and service line items. The hierarchical line item number is als transferred t the backend system, as well as the psitin f the line item in the hierarchy. Fr each line r subline item in the SAP SRM dcument, a crrespnding line item is created in the SAP ERP dcument. This feature als supprts cnfigurable line item numbering (CLIN). This feature is available fr the fllwing prcurement dcuments: Purchase rder RFx Cntract Shpping cart Effects n Existing Data T use this feature, yu must have SAP Supplier Relatinship Management 6.0 (SAP SRM 6.0) and SAP Prcurement fr Public Sectr 2007 (PPS 2007) installed n yur system. The fllwing transactins are affected by the replicatin f line item hierarchies frm SAP SRM t the SAP ERP system: Yu can nw display a replicated purchase rder created in the SAP SRM Extended Classic Scenari in the Create Purchase Order transactin (ME21N). The hierarchical line item numbers in the purchase rder are visible, and the line items are displayed in the crrect hierarchical sequence. Yu can als navigate using the hierarchical line item number. Yu can use hierarchical line item numbers as reference when entering a gds receipt (GR) in the Gds Mvement transactin (MIGO). Yu can use hierarchical line item numbers as reference when entering a service entry sheet in the Service Entry Sheet transactin (ML81N). Yu can use hierarchical line item numbers as reference when entering an invice receipt (IR) in the Enter Incming Invice transactin (MIRO). Effects n Custmizing Yu make the Custmizing settings fr this functin in the Materials Management Implementatin Guide (IMG) by chsing: General Settings fr Materials Management -> BAdI t Activate Cnfigurable Line Item Numbering this Business Add-In (BAdI) t activate cnfigurable line item numbering in gds receipts and invice verificatins. Lgistics Invice Verificatin -> Incming Invice -> Aggregatin -> Preset Aggregatin Criteria fr Hierarchies this IMG activity if yu want t aggregate line items accrding t hierarchies in invice receipts displayed in transactin MIRO.

7 External Services Management -> Activate Recalculatin f Grss Price in Service Entry Sheet this IMG activity if yu want t activate recalculatin f the grss price at line item level in service entry sheets. The price is recalculated by determining the difference between the riginal grss price and the amunt called ff by ther service entry sheets psted against the line item. See als Fr mre infrmatin, see the main release nte fr business functin Item Hierarchies.

8 Business Functin Shpping Cart Cmmitment PS_GOVPROC_SCCMT: Shpping Cart Cmmitment As f SAP ECC 6.0, Enterprise Extensin Public Sectr Management (EA-PS 603), Enhancement Package 3, the business functin Shpping Cart Cmmitment is available. With this business functin, yu can enable a financial cmmitment t be recrded in Funds Management (FM) upn apprval f an SAP Supplier Relatinship Management (SAP SRM) shpping cart. Fr mre infrmatin, see release nte Funds Cmmitment n Shpping Cart Apprval (Enhanced). Effects n Existing Data Yu have SAP Supplier Relatinship Management 2006 (SAP SRM 2006) and SAP Prcurement fr Public Sectr 2007 (SAP PPS 2007) installed n yur system.

9 PS_GOVPROC_SCCMT: Funds Cmmitment n Shpping Cart Apprval (Enhanced) As f SAP ECC 6.0, Enterprise Extensin Public Sectr Management (EA-PS 603), Enhancement Package 3, Business Functin Shpping Cart Cmmitment, yu can recrd a funds cmmitment in Funds Management (FM) as sn as yur SAP Supplier Relatinship Management (SAP SRM) shpping cart is apprved. Public sectr rganizatins are required t cmmit funds at the time f their purchase request. By recrding the funds cmmitment, this feature enables public sectr rganizatins t have apprpriate accunting cntrls thrughut the SAP SRM requisitining prcess. Effects n Existing Data T use this feature, yu must have SAP Supplier Relatinship Management 6.0 (SAP SRM 6.0) and SAP Prcurement fr Public Sectr 2007 (SAP PPS 2007) installed n yur system. See als Fr mre infrmatin, see the main release nte fr business functin Shpping Cart Cmmitment.

10 Business Functin PSCD, Cllectins Management PSCD_COLLECTIONS_MANAGEMENT: PSCD, Cllectins Management (New) As f SAP ECC 6.0, Industry Extensin Public Sectr, Enhancement Package 03, the Business Functin PSCD, Cllectins Management is available. This Business Functin prvides yu with cmprehensive functins fr prcessing custmers and fr cllecting due receivables that are especially suited t the requirements f the tax authrities. Yu can use this Business Functin t prcess large amunts f data in envirnments where manual prcessing is nt suitable. Yu als have functins fr prcessing pen tax receivables and functins which yu can use t ensure the submissin f missing tax returns. Yu can d the fllwing with this Business Functin: dun receivables in Cllectins Management in accrdance with flexible cllectin strategies and create, manage, and wrk thrugh cllectin wrkitems mnitr dates by which the taxpayer must submit a tax return with the help f inbund crrespndence requests in the system. put tgether balance variants fr the accunt balance display in Custmizing extract business partner items and dunning histries in SAP NetWeaver - Business Intelligence cnnect external cash desks send data t external systems using infrmatin cntainers Update the creditwrthiness f a business partner n creatin f an installment plan display infrmatin such as the last payment f a custmer in SAP CRM Financial Custmer Care Interactin Center pst back an incrrectly assigned n accunt payment t the clarificatin accunt with the clarificatin prcessing the payment lt cnsider psting limit in payment run create and evaluate prmise t pay New Enterprise Services are als available as XI interfaces in Cntract Accunts Receivable and Payable: CashPintPaymentCreateNtificatin_In CashPintPaymentReverseNtificatin_In CashPintClsingDcumentNtificatin_In CashPintOpenItemSummaryNtificatin_In CashPintOpenItemSummaryByElementsQueryRespnse_In CllectinsWrkListNtificatin_Out CllectinsWrkListItemCancellatinNtificatin_Out CllectinsWrkListItemStatusByCllectinsWrkListItemIDQueryRespnse_Out See the fllwing release infrmatin fr mre infrmatin: HyperLink: RELN.FICAX_602_CM Cllectins Management

11 PSCD_COLLECTIONS_MANAGEMENT: Enhanced Inbund Crrespndence HyperLink: RELN.FICAX_602_PROM2PAY Prmise t Pay HyperLink: RELN.FICAX_602_PAYTRNS Payment Transactins Prcessing Incming and Outging Payments Invicing in Cntract Accunts Receivable and Payable Integratin with Custmer Relatinship Management HyperLink: RELN.FICAX_602_INSTPLN Installment Plan HyperLink: RELN.FICAX_602_INFCON Infrmatin Cntainer HyperLink: RELN.FICAX_602_XI Enterprise Services HyperLink: RELN.FICAX_602_EXTCASHD External Cash Desk Services HyperLink: RELN.FICAX_602_CLOSOP Clsing Operatins Billing in Cntract Accunts Receivable and Payable Integratin with Business Intelligence HyperLink: RELN.FICAX_602_ARCH Archiving HyperLink: RELN.FICAX_602_ACCBALA Accunt Balance Display Business Partner Items in SAP Cntract Accunts Receivable and Payable in the BI system Dunning in SAP Cntract Accunts Receivable and Payable in the BI system Effects n Existing Data With this Business Functin there are changes t the fllwing autmatic rles (PFCG- Rllen): SAP_EP_ISPSCA_FICA_COLL Fr mre infrmatin n the use f autmatic rles, see the SAP Library under Rles -> Autmatic Rles. See als Fr mre infrmatin, see the SAP Library under SAP ERP Central Cmpnent -> Business Functin Sets and Business Functins -> Industry Business Functin Sets -> Public Services -> PSCD, Cllectins Management

12 PSCD_COLLECTIONS_MANAGEMENT: Cllectins Management Dunning by Cllectin Strategy If cllectin gruping is active fr a cmpany cde, dunning is by cllectin strategy instead f by dunning prcedure. T dun by cllectin strategy, yu have t make the fllwing new Custmizing settings: Define Cllectin Step Cnfigure the derivatin f the cllectin step (event 0315 and event f Business Rules Framewrk (BRF)) Define Cllectin Strategy and Assign BRF Event Maintain Cllectin Gruping Cllectin Gruping Cllectin gruping can be at cntract accunt r cntract level. In Custmizing, yu define the master data bject type that a cllectin unit can be used fr. Yu can als restrict individual cllectin units t specific cntract accunt categrires. The prperties f a cllectin unit always refer t a business partner. In a new maintenance transactin in the SAP menu under Master Data -> Business Partners - > Data fr Cllectins Management -> Maintain Master Data Grups, yu can maintain the cllectin unit, cllectin strategy, and cntact persn f the business partner. This infrmatin is saved in the master data bjects. T get an verview f the master data f a business partner that is prcessed by Cllectins Management, call the display transactin in the SAP menu under Master Data -> Business Partner -> Data fr Cllectins Management -> Display Master Data Grups. Yu can use psting area 0040 t enter the initial values fr the cllectin unit and cllectin strategy. As standard, this is prcessed in the new event 1044 and creates a prpsal value. Fr the migratin yu can use reprt RFKK_UPDATE_MASTERDATA. In additin t event 1044, it als prcesses event 1045 t determine a cntact persn f the business partner. When yu are prcessing cllectin wrkitems, in Cntract Accunts Receivable and Payable yu may have t enter new cntact persns fr specific business partners. Yu enter the cntact persn in the Interactin Center WebClient - this then updates a trigger in Cntract Accunts Receivable and Payable. Yu prcess this trigger regularly with the transactin Update Cntact Persns in the SAP menu under Master Data -> Business Partners -> Data fr Cllectins Management. Cllectin Wrkitem: Cllectin wrkitems are created when prcessing by a clerk is required. Using the dunning activity FKK_0350_WLI_CREATE_AND_DELETE, yu can create cllectin wrkitems fr a cllectin unit. Cllectin wrkitems are created fr cllectin units and can be differentiated by their categries. Yu can use these categries t map different prcessing ptins fr the clerk. The wrkitem categry Custmizing defines whether a wrkitem is assigned t a wrklist autmatically when it is created in the dunning activity r whether the manager des this later in the crrespnding transactin in the SAP Menu under Peridic Prcessing -> Fr Cntract Accunts -> Dunning -> By Cllectin Strategy -> Manage Wrklists. In the dunning activity, at least ne cllectins department is assigned t each cllectin wrkitem. Yu can als assign a wrk grup and a clerk t the cllectin

13 wrkitem in the dunning activity. If nly a cllectins department r a cllectins department and a wrk grup are assigned t the cllectin wrkitem, either the manager makes the assignment in the Manage Wrklists transactin r during prcessing f the wrklists. The wrkitem categry Enfrcement Wrk Item defines that an item list is defined t the wrk item when it is created. In Interactin Center WebClient, the clerk can manually add t the item list f a wrk item r deactivate items in the item list. Wrk items with n item list are clsed if they d nt have a final status at the time f the next dunning activity run and a new wrk item is created fr the same master data grup. The next dunning run des nt autmatically clse wrk items with a fixed item list; yu can nly clse them manually. API functin mdules prcess wrkitems and wrklists further in the Interactin Center WebClient. Further prcessing f the wrkitems and wrklists in Cntract Accunts Receivable and Payable is nt supprted. Wrklist Management: The wrklists are managed in the transactin Manage Wrklists. In this transactin, a manager (persn respnsible fr cllectins department) r a grup leader (persn respnsible fr wrk grup) can perfrm the fllwing tasks: Creatin f new wrklists by gruping f wrkitems Assignment f wrkitems t wrk grups and/r clerks Maintenance f attributes f a wrklist Reversal f wrkitems Repening f wrkitems Cllectin Histry The cllectin histry (see SAP menu: Accunt -> Further Infrmatin) is an analysis tl that that cllects specific business transactins in a ttal view with reference t the business partner(s) cncerned. Business transactins are cnsidered as events in the cllectin histry. In Custmizing yu can place events (business transactins) in cntext and assign specific transactins t ne anther. Example The system assigns a crrespndence t a specific installment plan if the crrespndence is an installment plan ntificatin fr this installment plan. The system assigns a wrk item t a specific dunning ntice if the wrk item has arisen frm a dunning activity fr this dunning ntice. The system assigns a payment t a specific prmise t pay if the prmise t pay was clsed by this payment. SAP delivers events f the fllwing categry: Dunning Crrespndence Wrk item Payment Prmise t Pay Installment Plan

14 In additin, yu can integrate further events using a custmer enhancement. T display the cllectin histry, yu can chse between a tabular and a hierarchical view f the events. New Events In event 1040, the system determines all cntracts f a business partner that participate in Cllectins Management. Fr each cntract, the system determines the cllectin unit, cllectin strategy, and the cntact persn. In event 1041, yu can define, fr Cllectins Management, which cntract is respnsible fr an pen item if the item was psted with n cntract reference (n accunt). The cntract determined then determines the cllectin unit, cllectin strategy, and the cntact persn. In event 1042, the system saves the data f the cntracts f a business partner that were determined in event In event 1043 yu can define hw the cntract accunt name is t be displayed in the new transactins FPCG and FPCGA. (See SAP menu Master Data -> Business Partners -> Data fr Cllectins Management -> Maintain/Display Master Data Grups). In event 1044 yu can define the initial values f the cllectin unit and the cllectin strategy fr Cllectins Management. In the standard, the new psting area 0400 and, if necessary, an industry-specific psting area are prcessed here. In event 1045 yu can define the initial values f the cntact persn fr Cllectins Management. In event 1046 the system determines all cntracts f a business partner that were summarized t a specific master data grup fr Cllectins Management. In event 1047 the system checks whether the master data grup is permitted fr a cntract. Yu can use event 2844 t search fr wrkitems using custmer-specific fields. The event can be used fr the wrkitem search frm the Interactin Center WebClient. Event 2845 determines the last cllectin cntact f the master data grup. Event 2846 enables yu t fill custmer-specific fields f a wrk item when yu create it in the dunning activity FKK_0350_WLI_CREATE_AND_DELETE. Event 2847 enables custmer-specific checks when a wrkitem is changed in the Interactin Center WebClient. Event 2848 enables yu t fill custmer-specific fields f a wrkitem when a subsequent wrkitem is created frm the Interactin Center WebClient. Event 2849 prepares the data fr displaying the prgress f a wrklist in the Interactin Center WebClient. Effects n Custmizing Yu activate the cllectin gruping in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Organizatinal Units -> Cnfigure Cmpany Cdes fr Cntract Accunts Receivable and Payable in the Master Data Gruping Level clumn. Yu make the settings fr Cllectins Management in the Implementatin Guide fr

15 Cntract Accunts Receivable and Payable under Business Transactins -> Dunning -> Dunning by Cllectin Strategy. Yu make the settings fr the cllectin histry in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Business Transactins -> Dunning. Yu define installatin-specific functin mdules in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Prgram Enhancements -> Define Custmer-Specific Functin Mdules.

16 PSCD_COLLECTIONS_MANAGEMENT: Enhanced Inbund Crrespndence (New) As f SAP ECC 6.0, Industry Extensin Public Sectr, Enhancement Package 03, Business Functin TRM: Return Prcessing (PSCD_TRM_RETURN_PROCESSING), yu can use the functins fr enhanced inbund crrespndence. In rder t use the enhanced functins, yu must activate the enhanced inbund crrespndence in Custmizing. Yu can cntinue t display and prcess the inbund crrespndence requests created in the system befre this change, but yu cannt recreate them. Yu can als still display the specificatins defined fr the cntract bject fr inbund crrespndence. Several inbund crrespndence categries fr each cntract bject Until nw there was nly ne inbund crrespndence per cntract bject. As f this release yu can generate different inbund crrespndence fr a cntract bject. These are then mapped in the system with inbund crrespndence categries. Yu can use inbund crrespndence categries t define that yu expect a different inbund crrespndence fr trade tax than fr incme tax fr example. Yu can als request different inbund crrespndence fr a revenue type. Fr example, it is pssible t request tw different pieces f infrmatin frm taxpayers fr the tax return: ne cncerning the submissin f the tax return (inbund crrespndence categry "incme tax return") and t request that missing infrmatin als be submitted (inbund crrespndence categry "incme tax return: additinal data"). Inbund crrespndence requests can als be mapped using different time perids (fr example, quarterly r annually). Each inbund crrespndence categry is assigned t a revenue type in the Custmizing f Cntract Accunts Receivable and Payable. When prcessing the cntract bject yu activate certain inbund crrespndence categries fr a cntract bject and thereby define fr which revenue types yu expect a tax return fr this cntract bject. The example abve assumes that an incme tax return is expected frm each taxpayer, and as such generates an inbund crrespndence request autmatically, whereas missing data is nly relevant fr sme taxpayers. Therefre the inbund crrespndence request is created manually in this case. The inbund crrespndence categries are time-dependent and are created r prcessed in the Custmizing f Cntract Accunts Receivable and Payable. Furthermre, inbund crrespndence refers directly t perids. This enables time limit changes t be mapped easily fr example. Yu can verwrite the Custmizing setting when prcessing the cntract bject. Yu can define the fllwing when ding this: Which inbund crrespndence categry is active, in ther wrds, is created autmatically. Exceptin perids fr which yu d nt expect any inbund crrespndence. Exceptin perids apply t all inbund crrespndence categries simultaneusly and fr each year. Prcess Alternative perids that subdivide the standard perids. 1. The system generates inbund crrespndence requests based n the entries in Custmizing r in the cntract bject. They can either be generated individually when prcessing the cntract bject r during a mass activity. Inbund crrespndence requests are created fr perids. When an inbund crrespndence request is generated, the system psts a sample dcument at the same time.

17 2. If the inbund crrespndence is nt submitted by the time limit, yu start dunning fr it. Dunning is based n the psted sample dcuments if the dunning by cllectin strategy is active fr this cmpany cde, therwise nrmal inbund crrespndence dunning takes place. 3. The system autmatically assigns received inbund crrespndence when running prgram Validatin and Billing f Tax Returns and Requests t the pen inbund crrespndence requests thereby flagging the request as cmpleted. The sample dcument is thereby cleared autmatically. Alternatively yu can perfrm this manually in the inbund crrespndence histry. Effects n Custmizing Yu define the Custmizing settings fr this functin in the Custmizing f Cntract Accunts Receivable and Payable in sectin Business Transactins -> Inbund Crrespndence -> Inbund Crrespndence (enhanced): T use the enhanced inbund crrespndence functins, activate them in IMG activity Activate Enhanced Inbund Crrespndence. See als Fr mre infrmatin, see the SAP Library under SAP ERP Central Cmpnent -> SAP Public Sectr Tax and Revenue Management -> Cllectin and Disbursement (PSCD) -> Enhanced Inbund Crrespndence.

18 PSCD_COLLECTIONS_MANAGEMENT: Prmise t Pay Prmise t Pay: Overview A prmise t pay is an agreement frm a business partner t pay receivables that are in his accunt. The prmise t pay defines which amunts are t be paid by which dates. Prmises t pay can invlve payments by the business partner r in the frm f debit mems r direct debits. Since the payment dates defined in the prmise t pay are generally after the due dates f the items cvered by the prmise t pay, charges and interest n late payments can be added. Prmise t Pay: Prcessing Functins Yu can create, apprve, withdraw, change, and valuate prmises t pay. With the exceptin f the valuatin, these all take place in dialg. The valuatin is realized as a mass activity that yu use t determine the extent t which prmises t pay made have been fulfilled. If a prmise t pay is nt fulfilled, the creditwrthiness f the business partner cncerned can be updated. Fr dialg prcessing, yu can use a user interface in the Interactin Center Web Client. A classic ERP user interface is als available. Prmise t Pay: Create A prmise t pay is always created with reference t pen items f the business partner. Creating a new prmise t pay invlves the fllwing steps: Selectin f currency, respnsible cmpany cde, reasn fr the creatin, and a categry Yu define the reasns and categries in Custmizing. Reasns culd be Call by custmer, Call by us, Letter frm custmer, fr example. The categries indicate prpsal values fr the number and the interval f the payment dates f the individual partial payments, specificatins fr the determinatin and psting f interest and charges, and specificatins fr the effect n the creditwrthiness, interest, and charges where a prmise is nt fulfilled. Selectin f the pen items t be included in the prmise t pay. An pen item can be included in a prmise t pay cmpletely r nly a partial amunt can be included. The selectin ptins generally crrespnd t the ptins given fr clearing prcessing in dialg. Open items that are already assigned t anther prmise t pay, a cllective bill, r an installment plan cannt be included in a new prmise t pay. The selected pen items can be psted t different cntract accunts f the business partner and can have different currencies. Yu define the payment currency in the prmise t pay itself. Determinatin f the ttal amunt, including interest and charges The system des this autmatically nce the selectin f pen items is cmpleted. Selectin f the due dates and the amunts t be paid The system uses the categry yu have previusly selected t prpse dates and amunts. Yu can change this prpsal in the dialg prcessing. The starting date (first due date), the interval between the due dates, and either the number f installments required r the maximum amunt f an installment can be defined.

19 Using these details, the new ttal amunt is determined (fr example, the interest might change) and crrespnding partial amunts are created. Specificatins fr direct debit r debit mem These specificatins are nly required if the amunts are t be autmatically debited when they are due. Yu have t specify a cntract accunt f the business partner that is t be used fr payment prcessing. In n payment methd is defined fr incming payments in the cntract accunt specified, yu have t specify a payment methd in the prmise t pay itself. Further ptinal specificatins are credit card data (if cllectin is t be made using a credit card nt defined in the cntract accunt) and, if necessary: - Alternative payer - Alternative bank details - Alternative card ID Fr each due date, yu can define different details fr the direct debit r debit mem. In event 0121, when yu cllect an installment f a prmise t pay yu can distribute the payment amunt t the related pen items (as fr an installment plan). Save When yu save, the system autmatically assigns a number fr the prmise t pay. The data f the prmise t pay is saved, and a link t the prmise t pay is saved in the previusly selected pen items. Yu can use events t trigger individual checks n the creatin f a prmise t pay. At event 0183, yu can restrict the categries permitted dependent n the business partner. If n categry is permitted, then n new prmise t pay can be created fr this business partner. At event 0187, yu can check the prmise t pay with all detail data. Fr example, here yu culd prevent prmises t pay being created with a lng life. Prmise t Pay: Apprve Yu can trigger an apprval wrkflw when a prmise t pay is created. The decisin is taken autmatically. T enable this, yu must prvide a functin mdule fr event 5516 in yur installatin that decides whether the prmise t pay is t be apprved by anther persn. If a wrkflw is started, yu can enter a cmment fr the prmise t pay in dialg. The clerk determined in the wrkflw can then accept r reject the prmise t pay. Prmise t Pay: Withdraw A prmise t pay can be withdrawn by the business partner r by yu. Yu have t specify where triggered the withdrawal and select a reasn. Yu define the pssible withdrawal reasns in Custmizing. The withdrawal reasn defines whether interest and changes are t be retained, reversed, r fr interest nly adjusted t the payments already made. Yu als define whether the creditwrthiness is t be updated fr a withdrawal. If yu require an update, the level f fulfillment f the prmise is determined up t the date f the withdrawal. If the level f fulfillment wuld lead t the status Prmise Brken, the creditwrthiness is updated with the value defined fr the categry f the Custmzing fr brken prmises. The withdrawal makes the prmise t pay inactive; the relevant items can then be included in anther prmise t pay, fr example.

20 Yu can still display the data f the withdrawn prmise t pay. Prmise t Pay: Change If nly the data required fr the direct debit r debit mem is changed in a prmise t pay, the prmise is retained. The status befre the change is dcumented in a histry management. If the installments r the items invlved in a prmise t pay are changed, a new prmise is created and the ld prmise receives a link t the new prmise. Since the changes can be cmplicated (include new items r remve items, change due amunts and dates), n change dcuments are created r displayed that shw the ld and new data. Instead, the data f the ld prmise t pay is stred histrically s that yu can display the ld status at any time. T make it clear that a new prmise is created when data changes, the dialg functin is called Replace Prmise and nt Change Prmise. The replacement f a prmise can be seen as a cmbinatin f Withdraw Prmise t Pay and Create Prmise t Pay. Hwever, when a prmise is replaced, the creditwrthiness is nt updated, even if the withdrawal reasn wuld nrmally require an update. Prmise t Pay: Valuate The valuatin determines a level f fulfillment fr the prmise t pay (as percentage rate between 0.00% and %), and, using the level f fulfillment, a status. The valuatin takes place nce the prmise t pay is clsed, nrmally a few days after the last partial payment is due. The valuatin can lead t ne f the fllwing statuses: Prmise fulfilled Prmise fulfilled with accepted variances Prmise nt fulfilled In Custmizing, yu define the level f fulfillment frm which a prmise is deemed t be fulfilled r fulfilled with accepted variances. Yu can use a mass activity t valuate and clse prmises t pay. Yu must assign a check date in this mass activity. Prmises t pay whse next check date is befre r n this check date are valuated. Using the valuatin data determined, yu can decided whether the valuatin is saved and the prmise t pay clsed r whether there shuld be a further check at a later date. The first check date is autmatically set when a prmise t pay is created. The date is specified via event In the standard, a date is set that is 7 days after the due date f the middle installment. Example Fr five installments, a check is scheduled seven days after the due date f the third installment. If the number f installments is an equal number, the later f the tw middle installments is used. During the check, the decisin must be taken whether a further check is necessary at a later date, and the prmise is pen until then, r whether the prmise is t be clsed in its current status. This takes place via event In the standard versin, a new check date is set if the ld check date was nt after the due date f the last installment; therwise the prmise is clsed. In the standard versin, the new check date is seven days after the due date f the last installment. If the date thus determined shuld nt be in the future, the prmise t pay is als clsed.

21 Prmise t Pay: Valuatin Lgic In the valuatin, the fllwing is cnsidered: Hw much f the prmised amunt has actually been paid, and hw late the payments were. With regard t the delay in payment, in Custmizing, yu can define a number f tlerance days and what reductin in the valuatin is made fr each day in excess f these tlerance days. Yu define this per cmpany cde. Example In Custmizing, yu have agreed 2 tlerance days and 1.0% reductin fr each further day late. The fllwing prmise t pay has been given: EUR n EUR n The fllwing payments have been made: EUR n EUR n The payments are always attribted t the ldest due dates. Therefre, after the deductin f 2 tlerance days, the fllwing assignments arise: Amunt Delay EUR days Payment frm EUR days Payment frm 04/09/2008 EUR days Payment frm 04/09/2008 Each f these assignments cntributes t the level f fulfillment that is calculated frm the percentage amunt prtin and the reductin due t the delay: Amunt prtin Reductin factr Cntributin t level f fulfillment 40,00% (80/200) 0.95 (5 days) 38,00% 10,00% (20/200) 0.63 (37 days) 6,30% 40,00% (80/200) 0.94 (6 days) 37,60% Overall 81,90% If items that were included in a prmise t pay are cleared in anther way (fr example, due t a reversal, transfer, clearing f credit mems), the business partner nly has t pay a reduced amunt t fulfill the prmise t pay. In the valuatin these ther clearings are used t reduce the ldest due dates f the prmise t pay. A valuatin is then made as described abve using the reduced installments. Example The fllwing prmise t pay has been given: EUR n EUR n EUR n 05/01/2008

22 Of the receivables due, is reversed. In the valuatin, the prmise t pay is treated as if the fllwing installments had been agreed: EUR n EUR n 05/01/2008 Write-ffs are nt ther clearings, since they are nt deemed t be a waiver f the receivable; instead, they reflect the pinin that the receivable will prbably nt be cllected. Prmise t Pay: Valuatin and Creditwrthiness Fr prmises t pay that are nt fulfilled, yu can write an entry t the creditwrthiness f the business partner. In the standard versin, the system checks whether a creditwrthiness weighting is specified in Custmizing in case f nn-fulfillment. Yu can define these fr each prmise t pay categry. If a creditwrthiness weighting is specified, a new creditwrthiness recrd is created with this value and the ttal creditwrthiness f the business partner is reduced. Using event 0188 yu can change the creditwrthiness weighting determined in the standard. Prmise t Pay: Subsequently Change the Valuatin As sn as a prmise t pay is clsed, all further payments, withdrawals, r ther clearings n lnger influence the valuatin. Therefre, a prmise t pay shuld nt be clsed t sn after the last due date; n the ther hand, it must be pssible t make an adjustment fr prmises t pay where the valuatin is later determined t be incrrect. In particular, this shuld prevent a business partner receiving a bad creditwrthiness where this is nt justified. With a special authrizatin, yu can subsequently change the level f fulfillment and the status f a prmise t pay manually. Yu have t justify the change with a cmment. All subsequent changes are recrded. The creditwrthiness is adjusted autmatically. Prmise t Pay: Charges and Interest Yu can agree a charge fr a prmise t pay. The charged is determined, psted, and added t the ttal amunt f the prmise t pay autmatically. Yu can define the amunt f the charge in event In the standard system, n charge is calculated. Yu can calculate interest n the perid between the due date f the receivables and the due dates f the prmise t pay. Fr the interest calculatin, yu always assume that the installments f the prmise t pay will be paid n time and the payments are assigned t the pen items with the ldest due date. Yu define the interest key t be used in Custmizing fr each categry. If a prmise t pay is clsed and nt deemed t be brken at this time, there is n change t the interest and charges. If the prmise t pay is deemed brken, dependent n the categry yu can Retain, reverse, r adjust the interest Retain r reverse the charges Adjusting the interest means that the riginal interest is reversed and instead, interest is calculated n all items invlved again as fllws: Cleared items up t clearing date Open items up t the day f the withdrawal f the prmise

23 If a prmise t pay is withdrawn, the same decisin ptins apply. Hwever, in this case, the treatment f charges and interest is dependent n the withdrawal reasn and nt n the categry f the prmise. If a prmise t pay is replaced, changes and interest fr the ld prmise t pay are treated accrding t the withdrawal reasn; the charges and interest f the new prmise t pay are treated accrding t the categry selected. If the same charges are t be levied fr the new prmise t pay as fr the ld ne, there is n new psting. The charges receivable already psted is autmatically added t the new prmise. A similar rule applies if the interest amunts agree. Since a new interest calculatin is nly nt necessary if the items subject t interest and the perids remain the same, the interest receivable can nly be added t the new prmise if bth the items and the installments remain the same. Hwever, this is an exceptin when replacing a prmise t pay since then nly payment data can have changed, which wuld als hav been pssible withut replacement. Prmise t Pay: Crrespndence Yu can send crrespndence t the business partner when a prmise t pay is created and in the case where a prmise t pay is nt fulfilled. The crrespndence type fr printing a prmise t pay is 0045 (Prmise t Pay). The crrespndence request is created in event In this event, an entry is created in the crrespndence cntainer. This can be printed immediately r in mass printing. Event 0805 prints the crrespndence type. In this event, the print parameters are adjusted specific t the crrespndence and the Print Wrkbench is called. In the Print Wrkbench the crrespndence-specific frm class FI_CA_P2P_CORR is used. As example frm, SAP delivers the applicatin frmfi_ca_p2p_corr_sample, categry SAPscript. The fllwing details are used fr printing: Amunts with their due dates Charges and interest n arrears Receivables cleared by payments Amunts cllected using the debit mem prcedure Effects n Custmizing Yu make the system settings fr prmises t pay in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Business Transactins -> Prmises t Pay.

24 PSCD_COLLECTIONS_MANAGEMENT: Payment Transactins Payment Run: Cnsideratin f Direct Debit Limit Fr a cntract accunt with an incming payment methd, yu can define a direct debit limit fr each perid. This enables yu t prevent that, in the specified perid, a higher amunt than desired is cllected (even thugh there are due items, an incming payment methd, and bank details). Yu activate the direct debit limit per paying cmpany cde and yu shuld define the direct debit limit in the currency f the paying cmpany cde since therwise the system translates all payments int the currency f the direct debit limit). In the definitin f the direct debit perid, yu can define that all payments f the last N mnths are t be cnsidered r all payments since the first day f the current mnth r since the first day f a specific previus mnth. Each direct debit executed is recrded in a separate table yu can display a list f the direct debits frm the master data transactins. Returns fr recrded direct debits are indicated accrdingly and n lnger cntribute t the degree f utilizatin. The payment run determines and adds tgether the direct debits in the perid under cnsideratin. The payment run checks whether the current amunt t be cllected can be cllected in ttal r nly in part, r nt at all. If it cannt be cllected at all, the items are displayed as an exceptin with the new indicatr 80 (direct debit limit reached). If the amunt can be partially cllected, the new event 0613 is prcessed. Here, fr example, the call f the clearing cntrl (with clearing type 06D) can distribute the cllectible amunt t the items. The items that cannt be cllected becme payment exceptins with the indicatr 80. Effects n Custmizing Yu define the direct debit limit fr a paying cmpany cde in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Business Transactins - > Payments -> Creatin f Incming/Outging Payments -> Define Specificatins fr Paying Cmpany Cde. In the view Cmpany Cdes, set the new indicatr Direct Debit Limit Active. In the master data maintenance, the fields fr the direct debit limit are nt visible until this indicatr has been set in the paying cmpany cde. When yu create a new cntract accunt, because n paying cmpany cde is knwn yet, the fields are nt visible until the indicatr is set in at least ne paying cmpany cde.

25 PSCD_COLLECTIONS_MANAGEMENT: Prcessing f Incming/Outging Payments Payment Lt: Return Payment n Accunt t Clarificatin If a payment has been assigned t different partners, cntract accunts, and cntracts, and sme f these assignments are incrrect, the amunts cncerned are t be returned t the clarificatin accunt. If pen items are cleared by the payment, there may be a partial reset f the clearing. Hwever, until Release 6.02 there was n same ptin if the payment had been psted n accunt. Yu can nw use the new transactin Return Payment n Accunt t Clarificatin t return individual items psted n accunt t the clarificatin accunt. In the menu yu can access the transactin under Accunt -> Return Payment n Accunt t Clarificatin.

26 PSCD_COLLECTIONS_MANAGEMENT: Invicing in Cntract Accunts Receivable and Payable As f SAP ERP 6.0 Enhancement Package 2 (Release 6.02), yu can use the fllwing new functins in Invicing in Cntract Accunts Receivable and Payable: Release/Adjustment f Cash Security Depsits In the invicing prcess, yu can d the fllwing with the new invicing functin Release/Adjustment f Cash Security Depsits: - Release cash security depsit credits fr clearing and fr utging payment - Adjust cash security depsit amunts (fr example, dependent n the cnsumptin behavir f the custmer) Yu can view the dcumentatin fr this invicing functin under Release/Adjust Cash Security Depsit. Transfer Open Items In the invicing prcess, yu can use the new invicing functin Transfer Open Items t transfer pen items frm any cntract accunt t the cntract accunt t be inviced. During the invicing, yu can further prcess the psting items resulting frm this transfer. Fr example, the items culd be cleared as part f the accunt maintenance f invicing. Yu can view the dcumentatin fr this invicing functin under Transfer Open Items. Activating Line Items Psted befre Invicing The selectin ptin Selectin via Invicing Order (table DFKKINV_TRIG) has been added t the existing invicing functin Activatin f Line Items Psted befre Invicing. If yu want certain pen items that are t be activated t be able t trigger invicing themselves, there must be an invicing rder f the surce dcument categry ACTIT fr these items. The invicing rder can then be created autmatically when the pen item t be activated is psted. This is cntrlled by means f psting area As a result, the items are activated by the invicing prcesses that can prcess the surce dcument categry ACTIT. Yu can view the dcumentatin fr this invicing functin under Activate Open Items. Stamp Tax In the invicing prcess, yu can calculate, pst, and frward stamp tax using the new invicing functin Stamp Tax. If the stamp tax is passed n t the business partner, then the resulting psting dcument has the psting date, dcument date, and due date f the invice. Fr this dcument, reference dcument type 0BOL is used in the invicing dcument. The business partner items psted are shwn in the invicing dcument as items with type f invicing item 0BOLLO. These items can be

27 cnsidered in the final invice amunt. In the invicing reversal, yu can use the crrespnding functin t prcess stamp tax; at event 2669, yu can calculate, pst, and frward stamp tax. At event 2668, yu can prevent the receivable being reversed in the invice reversal by a stamp charges created during invicing and frwarded t the custmer. Clarificatin Yu can create clarificatin cases manually r autmatically in varius prcesses f Invicing in Cntract Accunts Receivable and Payable. There is a clarificatin prcess fr the asynchrnus manual pstprcessing f clarificatin cases. Yu can als clarify clarificatin cases autmatically. In the invicing prcess yu can use the new invicing functins Plausibility Checks fr Surce Dcument and Plausibility Checks fr Invicing Dcument t determine and run checks fr surce r invicing dcuments. Dependent n the result f the check, this can lead t the creatin f a clarificatin case. Cntract accunt checks and errr messages in the invicing prcess can trigger the creatin f a clarificatin case. In the mass creatin, the clarificatin case is created autmatically; in the individual creatin, yu can decide in dialg whether t create a clarificatin case. Clarificatin cases can be clarified autmatically in the invicing prcess. In the transfer f billing dcuments frm external billing systems using a BAPI r IDc interface, billing dcuments can be checked, recgnized as implausible, and clarificatin cases can be created. the interface parameter CFCVALIDATION t check billing dcuments when they are transferred. When yu imprt a billing dcument reversal r adjust a billing dcument, yu can cmplete unclarified clarificatin cases f the billing dcument autmatically. In the analysis f invicing rders yu can check the surce dcuments and create clarificatin cases fr the surce dcument r cntract accunt manually. With the clarificatin prcessing in dialg, yu can prcess and cmplete clarificatin cases. It prvides the clarificatin wrklist, supprts yur individual selectin f clarificatin cases, and displays the data f the clarificatin case n a detail screen. Effects n Custmizing Yu make the system settings required t activate the invicing functins in the Implementatin Guide f Cntract Accunts Receivable and Payable under Integratin -> Invicing in Cntract Accunts Receivable and Payable -> Invicing -> Invicing Prcesses -> Define Invicing Prcesses. Yu define the system settings fr psting stamp tax (Bll) in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Basic Functins -> Special Features f Tax Prcessing -> Stamp Tax (Bll) (Italy). Yu make all system settings required fr clarificatin in Invicing in Cntract Accunts Receivable and Payable in the Implementatin Guide fr Cntract Accunts Receivable and Payable under Integratin -> Invicing in Cntract Accunts Receivable and Payable -> Clarificatin Prcessing and under Integratin -> Invicing in Cntract Accunts Receivable and Payable -> Prgram Enhancements -> Define Clarificatin Case Categries.