Doing Business with the City of Ottawa. March 1 st, 2012

Transcription

1 Doing Business with the City of Ottawa March 1 st, 2012

2 City of Ottawa - Who we are Public Works Parks, Buildings, Ground Operations & Maintenance Roads, Traffic Operations & Maintenance Fleet Services Forestry Services Emergency & Protective Services Fire Services Ottawa Paramedic Services By-Law Regulatory Services Community and Social Services Long Term Care Social Housing & Shelter Management Police & Library Rail Implementation Office Ottawa Public Health Parks, Recreation and Cultural Services Planning and Growth Management Environmental Services Wastewater & Drainage Services Solid Waste Services Drinking Water Services Transit Services Transit Maintenance Transit Marketing & Customer Service Rail, Safety & Development Infrastructure Services Design and Construction (Municipal East/West, Buildings/Facilities/Parks) Information Technology Services Communications and Customer Service Human Resources Community Sustainability Real Estate Partnerships and Development Office Finance City Clerk & Solicitor 2

3 Annual Purchases $1.1 B 3

4 Purchases by Major Commodity Construction $410 million annually Major Purchases o Infrastructure Construction (Roads, Bridges, etc.) o Buildings/Facilities/Parks Construction o Building Maintenance o Renovations and Repairs 4

5 Purchases by Major Commodity Goods, Fleet & Equipment $340 million annually Major Purchases o Snow Removal o Buses & Vehicles o Diesel and general fuels o Uniforms and Clothing o Office Products o Hardware, Plumbing and Electrical products 5

6 Purchases by Major Commodity IT & Special Projects $110 million annually Major Purchases o Computer hardware o Software and Support o IT Professional Resources o Networking and Licensing o Medical and Dental Equipment 6

7 Purchases by Major Commodity Professional & Technical Services $260 million annually Major Purchases o Engineering Services o Architectural Services o Real Estate Services o Janitorial Services o Security Services 7

8 Supplier Community Number of Formal bid solicitations (>$50K) in Number of Informal bid solicitations ( $50K) in

9 Supplier Community Adjusting for goods and services not available locally, 95% of the goods and services were purchased in the Ottawa and surrounding area 9

10 Supply Branch Objectives & Guiding Principles To obtain the best value for the taxpayer s dollar, purchases will be made using a competitive process that is open, transparent and fair to all suppliers GOALS Obtain the best value for money Treat all suppliers equitably 10

11 Purchasing By-Law The Purchasing By-Law is built around a centralized procurement model All requirements valued at greater than $10,000 must be purchased through the Supply Branch 11

12 Purchases <$10K Purchases are made by the department Extensive use of standing offers Three quotes required for purchases >$2K City departmental contacts are listed on the City s website at 12

13 Standing Offers 170+ Standing Offers in place 700+ vendors are authorized to do business with the City Standing Offer opportunities are advertised through MERX and the OCA A listing of Standing Offers can also be found on our Purchasing website 13

14 Purchases $10K to $50K Quotations Most opportunities now advertised on Ottawa.ca through new Purchasing online notice board o MERX and/or the OCA bulletin board may still be utilized Extensive use of standing offers 14

15 Purchases >$50K Formal Bid Solicitations RFT, RFSO, RFP Advertised through the Ottawa Construction Association (OCA) and/or MERX 15

16 MERX Search and view opportunity notices and award notices Order bid documents and attachments electronically Contact MERX Telephone: Fax: Internet: MERX is available 24 hours a day, 7 days a week 16

17 Ottawa Construction Association Website contains all drawings specifications and addenda of the projects on display Access to tender results and daily project update bulletins Contact OCA Telephone: Fax: Internet:

18 Purchasing on Ottawa.ca Accessed through the City Hall section of Ottawa.ca Latest Purchasing news, bidding opportunities <$50K and contract award reporting posted online Standing Offer listing Key Purchasing contacts listed 18

19 All formal bids are to be dropped off by 3:00 p.m. on the closing date at 100 Constellation Drive 4 th Floor, West Tower Ottawa, ON K2G 6J8 Supply Branch Location Telephone: Ext Fax:

20 Public Tender Openings Each day at 3:00 P.M., the unofficial results of any formal tender closing is read to the public This is done in the tender room located at the Supply Branch (ask at reception) Unofficial tender results can also be obtained by calling the automated tender results hotline at

21 Supply Branch Contacts Professional & Technical Services Cornelio Ledda, Senior Policy and Purchasing Officer , Ext IT & Special Projects Greg Elliott, Senior Policy and Purchasing Officer , Ext

22 Goods & Fleet Supply Branch Contacts Moe Carbone, Senior Policy and Purchasing Officer , Ext Construction Jane Dagenais, Senior Policy and Purchasing Officer , Ext

23 Manager, Procurement Supply Branch Contacts Will McDonald Ext Chief Procurement Officer Jeff Byrne , Ext

24 Questions? Doing Business with the City of Ottawa