Together we can build something great

Transcription

1 Together we can build something great Deposits solution/gl Reconciliation Utility/Deferrals Joanna Broszeit and Jim Welch Technical Track Atlanta Room Monday, May 2nd 3:45 pm

2 Deposits Solution Take payments directly on sales orders Take payments from the counter or any workstation Take payments in multiple payment methods on the same order Requirement for deposit can be set by customer or order Reconcile the drawer

3 Deposits Solution Benefits of variable set up Store and Terminal set ups now allow the flexibility to set up Terminals For the Whole company set in contract ERP set up Entire team can use their own workstations throughout the day but all an be reconciled together

4 Deposits Solution Benefits of variable set up (continued) By location set on Location Card In a multi-location environment you can set up a terminal for each location All users at that location can use the same terminal and reconcile the location in total

5 Deposits Solution Benefits of variable set up (continued) By person set in User set up Each person is responsible for their own drawer They collect checks, cash etc. Reconcile their drawer independently so that if the drawer is off you can hold that user responsible

6 Deposits Solution Management control Benefits Requirement for deposits Deposit Terms Ability to set terms based on order level and by percentage or amount Tolerance within those terms so users don t have to go to management for small deviation Set at customer level to instill a control that the deposit is taken Manager override for those situations when you cannot do it

7 Deposits Solution Order entry Benefits Order Taker is prompted to require the deposit Cannot release until deposit is taken Cannot release until enough deposit is taken Tolerance Gives your sales rep some flexibility in amount

8 Deposits Solution Order entry Benefits (continued) Managers Override Gives the ability for you to have representatives available who can approve an even greater difference in the amount taken Payment methods Multiple can be used on the same order

9 Deposits Solution Customer Benefits Ability to pay any amount over deposit required at time of order entry Ability to pay in multiple payment types Document for customer that shows total order, payment received and amount remaining to pay

10 Deposits Solution Accounting Benefits Reconciliation Tool Count and verify total cash from the day Accumulate all checks to be brought to bank Collect all Credit Card slips

11 GL Reconciliation Utility Enables Accounting to reconcile entries that close or cancel each other out so you are left with just the open entries that make up that accounts balance What to use it for Reconcile Accrued accounts Reconcile clearing accounts Reconcile OTC or Bank holding

12 GL Reconciliation Utility How to use it From the chart of accounts you can access the Clear Entries function from any GL account This brings up a list of all uncleared ledger entries for that GL account Proceed to check the Clear box for each entry you wish to clear in this selection The system is tracking the total cleared amount and showing you the balance

13 GL Reconciliation Utility How to use it (continued) Or you can use any of the multi selection tools common in NAV CTRL allows you to pick and choose lines SHIFT allows you to select a range Filtering and sorting can be used to help group together entries for the same document or date Then hit Fill selected range to check all of them at once

14 GL Reconciliation Utility How to use it (continued) The Clear Amount must be equal to 0.00 when you are ready to post these as cleared If it is not the system will notify you and you will have to correct your selections

15 GL Reconciliation Utility How to use it (continued) Once you have made your transaction selections And the Clear Amount does equal 0 You can hit the Clear Entries button in the ribbon to post your choices This will mark the general ledger entry lines with the cleared checkbox as well as the date and time the line was cleared This information can be used to identify entries cleared together or filtered in reports that run on the G/L Entry table Once an entry is cleared it will no longer show in the clear entries list making reconciliation of the remaining transactions quicker and easier

16 GL Reconciliation Utility How to undo it If you discover that you have cleared an entry incorrectly you can also remove the cleared setting Locate the entry you want to unclear in the general ledger entries Select the unclear entries button in the action ribbon The system will use the cleared date and time to identify all entries cleared at the same time as the one you selected and remove the cleared flag from all of them These transactions will now reappear in the reconciliation tool the next time that account is run

17 Deferrals Automates the Process of Deferring or Allocating Revenue and Expenses across multiple periods from one entry point Multiple templates can be set up to handle various types of deferrals Within each template you can define: What GL account will the value sit in during the deferral period How much of the total amount will be moved to deferral account How the system should calculate that amount The number of periods to defer that amount across Period description allows for formulas to further identify the posted transaction When to start

18 Deferrals You can Set Default Deferral Templates to be used on specific Item Resource G/L Account

19 Deferrals When in the Purchase document you can View the Deferral Schedule for your entry before posting Line Deferral Schedule Here you can see and even modify: Posting date each entry will occur Amount that will be posted to the Deferral Account set in the Deferral template Revenue or Expense Recognized to the Purchase invoice GL account over Defined Schedule

20 Deferrals Purchasing and Sales Deferral Summary Reports Run either at any time to see what Deferrals you have and where they stand

21 Together we can build something great Thank you for attending our session! Deposits solution/gl Reconciliation Utility/Deferrals Joanna Broszeit Jim Welch