Your information closer to you. Digitize Manage Leverage. Digitization & erecord Management

Transcription

1 Your information closer to you. Digitize Manage Leverage Digitization & erecord Management

2 Premium IT support you can trust. Since 2008, malomatia has been providing document digitization services to a wealth of government entities and corporate organizations throughout Qatar. Our strong collaborative relationships with leading global IT technology vendors and service providers, industry specific knowledge and trusted reputation offers you a business partnership you can rely upon. malomatia s digitization & erecord Management can transform your end-to-end document management process. The hybrid solution for confident document management. Managing the endless stream of physical documents at an integrated level has never been so critical for business performance. While physical documents remain a core part of many internal and external processes, managing, storing and accessing these documents can be a huge challenge. 1 Improve data management costs Transition to a hybrid content architecture. Robust Physical Records Management coupled with dynamic Digital records enable quick, convenient and secure access and distribution. 3 Improve compliance 2 Redesign and enhance your data storage with best-of-breed Physical Record Management System (PRMS) tools. Utilize bar code technology to keep physical records and media safe and easily retrievable. Increase productivity Enable all employees to have the documents they need at their fingertips. Capture meta-data to enable archiving and long-term search, speeding up processes and decision making with our best in the market ECM solutions. 2 Digitization & erecord Management 3

3 Digitized documents for secure, agile operations. REMOVE PROCESS HOLDUPS IMPROVE EMPLOYEE EFFICIENCY ELIMINATE DATA CAPTURE ERRORS EMPLOY DATA DRIVEN DECISION MAKING With malomatia s digitization, ECM and physical storage services, businesses can capture, catalog and archive all their physical documents - migrating to a digital content enterprise that enables quick and efficient document retrieval, increased productivity, improved data security and better compliance. 4 Digitization & erecord Management CREATE AUDIT TRAILS DRIVE COMPLIANCE AND VISIBILTY 5

4 Digitize Information We utilise the latest tools and software to digitize your documents, creating a seamless integrated hybrid environment of physical and digital records. Your framework for document digitization. Customers expect a high standard of service, one that reflects your customer promise and values, setting your business apart from competitors. 6 Digitization & erecord Management Manage Information Leverage Information By combining digitization process with ECM solution along with paper record management, we enable you to conveniently manage information in both electronic and physical format. Utilize the latest technology to manage enterprise wide correspondence and collaboration. Information can be easily analyzed and used to enhance customer value. 7

5 Minimalize Centralize Retrieve Reduce office storage space by over 80% Control Consolidate to a central e-repository and physical storing facility Optimize Gain immediate digital and physical file retrival Enjoy smoother workflows and effective document management. Mitigate 100% risk of loss and damage Scan and archive more than 80 million documents Bespoke document digitization solutions. malomatia s digitization solutions take both a comprehensive view of enterprise content management and a modular view of the specific components across physical and digital environments. Our solutions are customized to your business requirements and your position within the digital-transformation maturity curve. Custom migration services from a legacy online document repository to a fit-for-purpose business enabling solution. 8 Digitization & erecord Management 9

6 Customizable Digitization & erecord Management Value-added services Our value-added services give you access to functionality and facilities that can elevate your digitization solution to one that fully meets your holistic business needs. Offsite Physical Storage Facility Barcoding OCR Functionality (Arabic & English) CONTENT DIGITIZATION DOCUMENT MANAGEMENT PHYSICAL RECORD MANAGEMENT COLLABORATION CONTENT ANALYTICS Enable employees to easily access information Effectively manage & retrieve documents Safeguard your information & Documents Increase productivity and manage workflows Gain competitive advantage with leveraged information File preparation Scanning (A4/A3/A2/A1/A0/Books/ Microfilms/Microfitch) OCR Functionalities (English & Arabic) File indexing and reorganization File indexing and classification Library services Version control Audit trail Digital right management Physical record management module Long term archiving and retention policy management Enhance and redesign storage area Physical record management system Safe, cost effective and highly secure storage facility (documents & tapes) Retrieval management through web interface application Destructive services (documents & tapes) Office suite integration Concurrent co-authoring interface and synchronization Content routing and workflow Project Management Content discovery across enterprise repositories Meta-data driven search and interrogation Process optimization metrics and KPIs 10 Digitization & erecord Management 11

7 Our complete Your trusted business partner. service suite Government services Healthcare services We strive for complete customer satisfaction and achieve this through our transparent communications, in-house knowledge and attention to detail. malomatia has ensured high Customer Satisfaction for digitization solutions though consistently high levels of Quality of Services (QoS) enabled by: Strong Local Market Capabilities. Experience in working with diverse government agencies and enterprises managing millions of records. Digitization Process Excellence. A tested and proven process for digitization workflow that ensures 100% reliability, security, accuracy and accountability of physical and digital content. Quality Excellence. Proven implementation methodology with robust quality control processes that consistently meet the requirements of business users and various stakeholders. Holistic Service Expertise. A 3600 perspective of IT services spanning all elements of the plan-build-run cycle makes malomatia a trusted long-term partner for achieving specific business outcomes. Continuous Advancement. Continuous improvement initiatives for improved productivity, enhanced predictability and improved service availability and affordability. Transportation services Customs services Applications services Managed services elearning services BI, analytics and technology services Digitization services Security services Contact Center services 12 Digitization & erecord Management 13

8 Contact us Address 16th Floor, City Tower (Marriott Marquis Hotel Tower), Omar Al Mukhtar St., West Bay, Doha Qatar, P.O.Box: Telephone Fax Website 14 Digitization & erecord Management 15

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