Regional Course on Statistical Business Registers: Data Sources, Maintenance and Quality Assurance QUALITY ASSURANCE OF THE SBR IN MALAYSIA

Transcription

1 Regional Course on Statistical Business Registers: Data Sources, Maintenance and Quality Assurance QUALITY ASSURANCE OF THE SBR IN MALAYSIA RIYANTI BINTI SAARI METHODOLOGY & RESEARCH DIVISION MAY 2015 MALAYSIA STATISTICAL TRAINING INSTITUTE

2 01 02 Introduction Framework Of Data Quality CONTENT Error Reason Detects Errors In MSBR CONTENTS 05 Modernization-eQIS 06 Conclusion

3 FRAMEWORK OF DATA QUALITY Components of the quality assurance framework Quality indicators 1 4 Quality improvement 2 3 Quality reporting Quality assessment

4 DATA ERROR 1 Respondent was not paying attention to the questions and answered carelessly or in error REASON 2 Wrong information received from the sources 3 Business register don t have good actuality and timeliness

5 Detail Process Of Updating MSBR

6 Working Process Structure New MRD State Office SMD Business Frame Source Agency Information Establishent Screening New List of Establishment Screening New Establishent Screening New Establishent Updating State Office SMD MRD In Survey Confirmation Clean BR Operational Control Information in Collection Module Operational Control Information in Collection Module Establishment/Enterprise Frame MRD State Office Out Coverage Group Screening Group Screening 6

7 Start Received from OGAs/ Fieldwork MSBR Reviewed Information in Establishment/ Enterprise frame Sample not selected Sample Selected Existing in frame? Yes Updating information Ya No Operational Control Information No Need screeening? Yes Yes Send screening Ya form Respond Yes Complete information screening No Yes Send reminder (if necessary) Respond No Field work/ Reviewed from other resources Check for closed, duplicate, wrong survey, not operation and cover under status. Rejected Updating in Establishment/ Enterprise profile (if necessary) Action No Amend Yes New Case Approval from BMP Amend by BMP No Agree? Yes Send to State Office for check Amend Confirmation Accepted End

8 MSBR

9 Detects Error In MSBR

10 NATIONAL ENTERPRISE-WIDE STATISTICAL SYSTEM (NEWSS) Link: 10

11 VALUE ALERT Data Collection Operational Control Information Establishment/ Enterprise Status : Amend Status: Amend Operational Control Information Alert Value exceed 30%. Comparison data before and latest data 11

12 ALERT Not Operation Wrong Survey Duplicate Closed 12

13 ALERT- Closed ID Status ID and Status Closed Confirmation : CCM No value 13

14 ALERT- Duplication ID and Status ID Status Duplicate No value 14

15 ALERT- Wrong survey ID and Status ID Status Wrong Survey 15

16 TECHNOLOGY MSBR QUALITY IMPROVEMENT SURVEY SYSTEM( eqis) :Modernization in Quality Assurance SYSTEM

17 eqis-(current) BUSINESS SCREENING (PREVIOUS) DATA SECURITY Information filled by respondent in eqis system only can be access by Seksyen Pengurusan Registri Statistik member in BMP Information filled by respondents in insecure questionnair e might be receive by third party USER FRIENDLY Respondent choose their business activity Respondents need to explain their business activity EFFICIENT IMPLEMENTATION Shorter work process vs Longer work process SYSTEMATIC Information collected from the respondents are ready to be analyzed without involving long working procedure Overload of work causing disorganized work process RECEIVE INFORMATION IN REAL TIME Feedback from respondents can be retrived directly with just one click Feedback from respondent only will be received by 7 working days

18 BUSINESS SCREENING FLOW-PREVIOUS Paperwork Prepareing questionnaire form and covering letter Approval from Director and Chief Statistician Purchasing envelope and AR-Register barcode Respondent feedback Sending out the questionaire form Sticking address label Printing covering letter, questionnaire form & address label Updating information to MSBR

19 Development of eqis

20 OBJECTIVE Send notification to respondents to answer online questionnaire Received feedback from respondent online Updating company current status as preparation for economic census Time-saving, cost and workforce Information : Current address Registration Number Legal status Main activity Company status Worker headcount Performed against company that having address and not involved in survey Improving the quality of MSBR s data

21 eqis FLOW Paperwok Approval from Director and Chief Statistician Selection of establishment Send to respondents eqis Updating information to MSBR Retrieving respondents feedback from eqis system

22 INTERFACE of eqis eqis

23 1. EMEL NOTIFICATION To : abc@ymail.com Cc : abc@stats.gov.my USER MANUAL

24 2. CLICK BORANG TO FILL IN COMPANY INFORMATION Laman Utama Borang Menu Pengguna Log Keluar (abc)

25 3. CLICK ID NO. TO START FILL IN THE SURVEY FORM Laman Utama Borang Menu Pengguna Log Keluar (abc) Senarai Borang eqis

26 4. eqis Form

27 5. CLICK SIMPAN OR SIMPAN & HANTAR TO SAVE AND SUBMIT EQIS SURVEY FORM

28 STRATEGY

29 QUALITY ASSURANCE QUALITY CHECKING ON MSBR Audit on address problem status for all State Office Once a year Limited cost KPI MSBR updated for at least 3 years STRATEGY MEETING & BRIEFING Committee Meting on SBR with all State Office- Once a year

30 CONCLUSION Manual Checks on accuracy, completeness Range and consistency checking during data entry Double entry and validation Data analysis screening for outliers

31 THANK YOU 31