ACUBIZ WORKSHOP Services & Finance Fast Track // May 2018

Transcription

1 ACUBIZ WORKSHOP Services & Finance Fast Track // May COPYRIGHT 2017 ACUBIZ

2 // Acubiz workshop Who are we? Kim Lentz-Greve Customer Relations Alan Lustü Account Management 2 COPYRIGHT 2017 ACUBIZ

3 ACUBIZ SERVICES 3 COPYRIGHT 2017 ACUBIZ

4 // Acubiz Services Typical spendings Expenses Mileage Allowance Credit card (80%) Other Expenses which Acubiz EMS handles Travel account with invoice service (TAC Plus) Phone expenses Fuel card Car leasing International credit card (Mastercard CDF3) 4 COPYRIGHT 2017 ACUBIZ

5 // Travel Account with invoice (Tac Plus*) Get your transactions from your travelling account directly transferred into your Acubiz EMS A travel account is a virtual og shared credit card to buy travels Automatically importing the travelling account Automatically matching the receipts/invoices (pdf) from your travel agency with the travel account transaction Value + Details regarding travelling and prices (e.g. extra fees) will be available in Acubiz EMS + Easy and simple checkup and a beneficial overview of this reconciliation + Enclosures will be available for later audit + No overload of the employees credit card maximum * 2500 DKK in implementation and 2500 DKK in yearly subscription fee 5 COPYRIGHT 2017 ACUBIZ

6 // Travel account and agency Our service is amon others supported by the following suppliers 6 COPYRIGHT 2017 ACUBIZ

7 // Phone, fuel card & leasing Electronic invoice files Loading automatically Pre-approval from main responsible (responsible for phone and platforms) Final approval among user, approver and finance Easy manageable invoices with low-costs (fixed, low and annual amount) Utilises the current workflow in Acubiz Value + Save time as manuel processes disappear + Cost savings on IT budgets as the Acubiz platform is already paid for * From 5000 DKK in implementation and 2500 DKK in yearly subscription fee 7 COPYRIGHT 2017 ACUBIZ

8 // Supplier overview There are several options within electronic invoicing with among others the following suppliers and many others that can invoice in OIOUBL 8 COPYRIGHT 2017 ACUBIZ

9 // International credit cards Subsidiary- and associated companies overseas International credit cards via Danish credit card agreements Issuance of cards in Denmark The consumption is invoiced in the currency of the respective country Value + International companies can be managed in one solution 9 COPYRIGHT 2017 ACUBIZ

10 // Bonus information Naturally it is possible to settle payments of e.g. Easypark, MobilePay and Brobizz with credit card 10 COPYRIGHT 2017 ACUBIZ

11 // Acubiz workshop Who are we? Dorthe G. Nielsen Senior Consultant // TL Kim Pawrup Sales Director 11 COPYRIGHT 2017 ACUBIZ

12 ACUBIZ FAST TRACK TO FINANCE 12 COPYRIGHT 2017 ACUBIZ

13 // Acubiz objectives + Optimize manuel processes and working procedures + Create time to the most important core assignments + Make the complex more simple and understandable + Advice and instruct about best practices + From happy buyer to happy customer! 13 COPYRIGHT 2017 ACUBIZ

14 // The process we work with User Acubiz One Fast Track Management Finance Automatic integration Receipt look-up in Acubiz Receipts in ERP Company Policy Management Automatic settlement Balancing Dublicate control 14 COPYRIGHT 2017 ACUBIZ

15 // Automatic integration* Get your exchange of data between Acubiz and your ERP system automated 1. Accounting by uploading a file 2. Automatic export via FTP / SFTP 3. Automatic by API or webservice Advantages + Reduces errors in relation to manuel procedures of book-keeping files to the ERP systemet + No duplicate bookkeeping + Creates time to important assignments A range of Acubiz finance integration partners: A part of Fast Track 15 * There might be expenses related to this automated process, but it is dependent on COPYRIGHT and varies from 2017 each ACUBIZ partner.

16 // Integration 1 bookkeeping Customer Acubiz price Export Acubiz Transport Bookkeeping Standard Semi-automatic When you create Manuel input Load file in ERP* a file *) IT internal / eksternal (Acubiz partner) 16 COPYRIGHT 2017 ACUBIZ

17 // Integration 2 bookkeeping Customer Acubiz price Export Acubiz Transport Bookkeeping DKK Automatic *) IT internal / eksternal (Acubiz partner) Automatic export of file (Routine) Automatic loading Frequency to ERP* Automatic FTP / SFTP downloading of files 17 COPYRIGHT 2017 ACUBIZ

18 // Integration 3 bookkeeping Customer Acubiz price Export Transport Bookkeeping From DKK Direct integration Web service Automatic data i API cash log* AX / NAV *) IT internal / eksternal (Acubiz partner) Automatic bookkeeping? 18 COPYRIGHT 2017 ACUBIZ

19 // Look-up - receipts* Shortcut to receipts (picture) and detailed informtion about posting directly from your ERP system** A part of Fast Track See receipt(s) See accounting and dimensioning See flow See users comments See details about time and location * There might be expenses related to this automated process, but it is dependent on and varies from each vendor. 19 ** Customisation COPYRIGHT of ERP system 2017 necessary ACUBIZ

20 // Receipts in ERP* Alternative to look-up of receipt A part of Fast Track Feature for transferring receipts directly into your ERP system** Acubiz integrates with the companys internal systems, and all receipts (picture and pdf) are transferred to FTP and from there directly into ERP * There might be expenses related to this automated process, but it is dependent on and varies from each vendor. 20 ** Customisation of ERP systemet necessary to COPYRIGHT show pictures 2017 and ACUBIZ PDF-files

21 // Company Policy Manager* Spend less time in Acubiz - use CPM (Company Policy Manager)! CPM is a great advantage to finance - Fast Track to Finance. Approve expenses in finance when and why? When exceeding the amount limit on type of cost When exceeding the amount limit per participant Always or never control on selected type of costs Always or never control on selected employees Report for controlling / subsequent processing A part of Fast Track For accounting in ERP system Employee Approver Finance 21 * There might be expenses related to this automated process, but it is dependent on COPYRIGHT and varies from 2017 each ACUBIZ vendor.

22 // Reconciliation* Get maximum profit by Acubiz reconciliation of credit card transactions Most credit cards offers day-to-day provision from the actual spending - even though that the user has not settled the expenses posting on the credit card vendor with delivery of invoice data directly from Acubiz to the ERP system A part of Fast Track Advantages + Acubiz deliver tools for balancing + Invoice from credit card supplier is paid in time 22 * There might be expenses related to have COPYRIGHT this feature 2017 configured ACUBIZ

23 // Automatic settlement* Get maximum profit by Acubiz data integration! A part of Fast Track The many details, which Acubiz includes in the accounting files, can be used advantageously. Automatic settlement / clearing* Key which is delivered with credit card transactions and can settle provision (transaction level) Tracking of posting on provision accounts Tracking of postings on operations accounts 23 * There might be expenses related to these features, but it is dependent on and varies from each vendor. COPYRIGHT 2017 ACUBIZ Not all ERP systems utilise automatic settlement/clearing.

24 // Dublicate control* Acubiz EMS carry out ongoing dublicate control Control is conducted every week within a period of 30 days between different expenses between expense and credit card transactions A part of Fast Track Advantages + Create an overview of fraud + Create an overview of potential mistakes in postings How to enable dublicate control in Acubiz: Help Center 24 * There might be expenses related to have COPYRIGHT this feature 2017 configured ACUBIZ

25 Forandring er det eneste, som er sikkert! Tak for i dag! 25 COPYRIGHT 2017 ACUBIZ