TUSCARAWAS COUNTY HEALTH DEPARTMENT ATTACHMENT XII: RESOURCE MANAGEMENT STANDARD OPERATING PROCEDURE

Transcription

1 TUSCARAWAS COUNTY HEALTH DEPARTMENT ATTACHMENT XII: RESOURCE MANAGEMENT STANDARD OPERATING PROCEDURE Versin: Date Originally Adpted: 12/22/16 Date f Last Revisin: 11/6/2017 Date f Last Review: 11/6/2017

2 CONTENTS STATEMENT OF PROMULGATION... 3 RECORD OF CHANGES... 4 RECORD OF DISTRIBUTION... 5 DOCUMENT DESCRIPTION... 6 Purpse:... 7 Scpe:... 7 CONCEPT OF OPERATIONS:... 8 General:... 8 Cmmand and Cntrl: RESPONSIBILITIES & ORGANIZATION: Tuscarawas Cunty Health Department (TCHD): Tuscarawas Cunty Emergency Management Agency (TCEMA):... 12

3

4 Attachment XII t the ERP Resurce Management SOP 11/08/2017 RECORD OF CHANGES The Health Cmmissiner fr the Tuscarawas Cunty Health Department authrizes all changes t the Tuscarawas Cunty Health Department RESOURCE MANAGEMENT SOP. Change ntificatins are sent t thse n the distributin list. T anntate changes: Add new pages and destry bslete pages. Make minr pen and ink changes as identified by letter. Recrd changes n this page. File cpies f change ntificatins behind the last page f this EOP. Change Number Date f Change Print Name & Signature Title 11/06/2017 Paul R. Westlake PHEP Crdinatr Versin Number: [DESCRIPTION OF CHANGE] Refrmatted t reflect current template Change Number Date f Change Print Name & Signature Title Versin Number: [DESCRIPTION OF CHANGE] Change Number Date f Change Print Name & Signature Title Versin Number: [DESCRIPTION OF CHANGE] Change Number Date f Change Print Name & Signature Title Versin Number: [DESCRIPTION OF CHANGE] 4 P a g e

5 Attachment XII t the ERP Resurce Management SOP 11/08/2017 RECORD OF DISTRIBUTION A single cpy f this Tuscarawas Cunty Health Department RESOURCE MANAGEMENT SOP is distributed t each persn in the psitins listed belw. Date Received Prgram Area Title Name Health Cmmissiner, TCHD Health Cmmissiner, NPCHD Directr, TC EMA Katie Seward Vickie Inn Alex McCarthy This plan is available t all Tuscarawas Cunty Health Department and New Philadelphia Health Department emplyees n their respective agency websites. Tw cpies can als be fund in the department peratins center (DOC) in hard cpy frmat. 5 P a g e

6 Attachment XII t the ERP Resurce Management SOP 11/08/2017 DOCUMENT DESCRIPTION The cntent f the RESOURCE MANAGEMENT SOP is intended t prvide guidance fr emergency peratins in regards t any planned r unplanned public health event. Psitin descriptins, checklists, and diagrams are prvided t facilitate that guidance. The infrmatin cntained in this dcument is intended t enhance the user s experience, training, and knwledge in the applicatin f the emergency respnse and management principles. This dcument cmplies with the intent and tenets f the Natinal Incident Management System (NIMS). 6 P a g e

7 Attachment XII t the ERP Resurce Management SOP 11/08/2017 PURPOSE: The bjective f this Emergency Respnse Functin (ERF) #5: Resurce Management dcument is t prvide insight and guidance pertaining t the requesting and rdering, mbilizatin, and tracking f persnnel, items, and equipment that the Tuscarawas Cunty Health Department (TCHD) may require t respnd t an emergency/incident. SCOPE: This ERF is limited t the management and cntrl f varius persnnel, items, and equipment that TCHD may require t respnd effectively in an emergency. This ERF is nt intended t highlight hw t use these items, but will tuch upn requesting, rdering, and tracking f resurces that may be cnsidered during respnse t particular incidents. The Strategic Natinal Stckpile (SNS) requesting and rdering, mbilizatin, and tracking will NOT be cvered within this ERF. SNS is a specialized medical materiel that has prcurement and utilizatin guidelines that are very cmplex and specific. As a result, SNS has been utlined in a supprt annex that is a standalne dcument that is supprted by this ERF dcument. This SNS dcument is called: Annex: Strategic Natinal Stckpile (SNS). Servicing, replacement, and cst recvery fr persnnel, items, and equipment used in an emergency/incident will NOT be cntained within this dcument. ERF #10: Recvery Operatins will cver these tpics. ERF #5: Resurce Management will specifically cver: Internal resurce requesting & prcurement External resurce requesting & prcurement Nn-SNS resurce distributin 7 P a g e

8 Attachment XII t the ERP Resurce Management SOP 11/08/2017 CONCEPT OF OPERATIONS: General: Internal resurce requesting & prcurement: TCHD will respnd t incidents using its wn resurces first (staff, vlunteers, supplies, and equipment). Depending upn the incident, TCHD may utilize sme r its entire staff t respnd t an incident. TCHD may call upn r mbilize its staff and vlunteers via ERF #3: Ntificatin and Warning t respnd t an incident. TCHD will request, rder, and track its resurces using the apprpriate Incident Cmmand System (ICS) psitin(s) The limit f these internal resurce requesting and prcurement guidelines is HDOC levels I thrugh III. External resurce requesting & prcurement: TCHD will respnd t incidents using its wn resurces first (staff, vlunteers, supplies, and equipment). Hwever, if TCHD lacks the number f applicable resurces r a special kind r type f resurce, then TCHD may seek resurces externally. TCHD may call upn r mbilize its staff and vlunteers via ERF #3: Ntificatin and Warning t respnd t an incident. Partner agencies, such as the Tuscarawas Cunty Emergency Management Agency (TCEMA) may als be cntacted using ERF #3: Ntificatin and Warning. If TCHD des nt have enugh materiel (i.e. items and equipment) fr effective emergency respnse, they shuld crdinate with TCEMA fr prcurement f additinal materiel. TCHD shuld nly request additinal materiel frm TCEMA when TCHD s wn supplies are either critically lw r exhausted. Critically lw levels will be determined by the Incident Cmmander in the initial planning meeting. 8 P a g e

9 Attachment XII t the ERP Resurce Management SOP 11/08/2017 If the incident is beynd the respnse capacity f TCHD staff and MRC vlunteers, additinal persnnel may be requested. If the persnnel needed are similar t TCHD staff r MRC vlunteers (i.e. public health, medical), they are referred t as rganic type resurce-persnnel (ORT-P). If the persnnel needed are frm a discipline different frm TCHD and MRC capabilities, they are referred t as nn-rganic type resurce-persnnel (NORT-P). TCHD will request, rder, and track all resurces (bth TCHD-wned and external) using the apprpriate Incident Cmmand System (ICS) psitin(s). The Planning Sectin Chief will be respnsible fr resurce management. Fr large-scale incidents, a separate Resurce Unit Leader may be assigned. This individual will reprt t the Planning Sectin Chief. Psitin Checklists fr bth the Planning Sectin Chief and Resurce Unit Leader may be fund in the TC ICS Manual. The limit f these external resurce requesting and prcurement guidelines is HDOC level III nly. Resurce tracking and rdering: The tracking and rdering f resurces (materiel and persnnel) are required fr each type f resurce: Transprtatin: This resurce includes autmbiles, earthmving equipment, buses, helicpters, airplanes, etc. Persnal prtective equipment: This resurce includes N-95 masks, glves, eye prtectin, hazmat suits, earplugs, etc. Medical and envirnmental supplies: This resurce is fr medical r envirnmental health related supplies. Persnnel: This resurce cnsists f bth regular TCHD staff and any supplemental staff r vlunteers General supplies: This resurce includes all ther supplies, such as ffice supplies, fd, water, shelter, nn-medical parts, etc. Each resurce categry will be further gruped int sub-types based upn reusability and serviceability: Nn-expendable: Can be re-serviced and used repeatedly until n lnger serviceable. These items have multiple units cntained in them that are durable (can be used repeatedly but will never be 100% nce used depreciate) (e.g. vehicles, lab testing equipment, etc.). 9 P a g e

10 Attachment XII t the ERP Resurce Management SOP 11/08/2017 Durable: Can be cmpnents f nn-expendable items, are depreciable (start at full usability, but wear dwn until unusable), and cannt be serviced. These items can be used multiple times until they becme unusable. (e.g. tires, batteries, hazmat suits, clthing, etc.). Expendable: Items that can be used nly nce. These items are nt serviceable and are cnsidered perishable in mst cases (may have expiratin r use-by dates) (e.g. glves, vaccine, fd, etc). TCHD shuld maintain a database r listed resurce manual f these items and equipment needed fr bth everyday and emergency use. An inventry cntrl database r system is the ptimal methd f tracking items and resurces. Hwever, a secndary resurce manual shuld be maintained as a backup. All items and equipment shuld be rdered based upn need f an incident. Cmmand and Cntrl: As highlighted in ERF #1: Directin & Cntrl, cmmand and cntrl is divided int three levels f activatin and respnse, ranging frm HDOC level I t III. HDOC nt nly is the cmmand and cntrl f TCHD s respnse, but it als prvides directin and the base structure fr ERF #2: Cmmunicatins, ERF #3: Ntificatin and Warning, and ERF# 5: Resurce Management. The HDOC levels als determine whether TCHD will utilize its wn resurces, r if utside resurce supprt is required. At HDOC levels I and II, TCHD will utilize its wn resurces, by tracking, rdering, and prcuring supplies frm its wn list f vendrs. At HDOC level III, TCHD will likely require resurces frm utside agencies. In this event, TCHD will request additinal resurces frm TCEMA. The fllwing TCHD Incident Cmmand System (ICS) structure f respnsibilities f resurce rdering and tracking is recmmended: 10 P a g e

11 Attachment XII t the ERP Resurce Management SOP 11/08/2017 Expected Resurce Tracking and Ordering Persnnel & Their Respnsibilities: Resurce Type Supplies Medical Envirnmental Lead Divisin/Office Clinic Services Envirnmental Health Rle O,T,S O,T,S Transprtatin Envirnmental Health O,T,S Persnnel TCHD Staff Vlunteers Persnal Prtective Equipment General Supplies Fiscal Office MRC Crdinatr Clinic Services r Envirnmental Health Administratin Fiscal Office O,T,S O,T,S O,T,S O T,S KEY: O = Orders T = Operatinal Tracking S = Status Tracking RESPONSIBILITIES & ORGANIZATION: Tuscarawas Cunty Health Department (TCHD): HDOC levels I and II: The Fiscal Office will likely assume the lead rle f managing the rdering and tracking f resurces, as well as managing and maintaining a current resurce manual fr items, equipment, and peple within TCHD. This divisin will likely prvide persnnel t fill the ICS psitins f Lgistics Sectin Chief and Supply Divisin Supervisr. The Clinic and Envirnmental Health Services Divisins may prvide specialized unit leaders (e.g. Medical Lgistics and Envirnmental Health Lgistics Unit Leaders) depending n whether ERF #6: Health & Medical Services r ERF #7: Envirnmental Health are activated fr emergency respnse. The Persnal Health and Envirnmental Health Services Divisins are likely t assume supprting rles. The main supprt wuld be the prvisin f technical expertise, n an as-needed basis. Hwever, these persnnel may assume rles within the Planning Sectin, Cmmand Staff, Operatins Sectin, r the Finance Sectin, depending upn the incident. 11 P a g e

12 Attachment XII t the ERP Resurce Management SOP 11/08/2017 HDOC level III: Once TCHD s resurces are exhausted, nearing exhaustin, r the incident planning frecasts resurce requirements beynd TCHD s capabilities, then TCHD shuld make a request t TCEMA fr additinal resurces. If this ccurs, HDOC level III shuld be initiated by TCHD s Incident Cmmander. Tuscarawas Cunty Emergency Management Agency (TCEMA): At HDOC level I, the TCEMA is nt ntified. At HDOC levels II, TCHD may ntify TCEMA f the incident, at which pint TCEMA will assume a standby status. At HDOC level III, TCHD must ntify TCEMA that supprt is required t be able t effectively respnd t the emergency. TCEMA will then likely assume the lead rle in crdinatin and prcurement f resurces as necessary fr effective respnse. 12 P a g e