JOB OPENING ANNOUNCEMENT. Job Title: Enterprise Bookkeeper/Administrator Reports To: Enterprise Accountant

Transcription

1 JOB OPENING ANNOUNCEMENT Job Title: Enterprise Bookkeeper/Administrator Reports To: Enterprise Accountant Department: Finance Job Vacancy: YAN Status: Full-Time Starting Wage: D.O.Q. Opening Date: 8/06/2018 Closing Date: 8/17/2018 POSITION DESCRIPTION: Assists the Business Board and the management of the Nation s Subordinate Economic Organizations (SEOs) to maintain accurate and complete financial records and reports. Monitors the banking, payroll and operating expenditure activity and provides financial statement analysis to the Board and SEO management. QUALIFICATIONS: AA Degree in Accounting or Finance is required. 4 years of experience in the accounting field, with progressive responsibility. Excellent oral and written communication and analytical skills Advanced skill in MS Excel. In-depth understanding of accounting software applications. Ability to positively represent the YAN by projecting a professional and positive image to the Community. Prior experience with Native American Tribes and Tribally owned businesses preferred. Demonstrated ability to interact with a diverse population of employees, and external contacts. Preference given to qualified Yavapai-Apache Tribal members. Demonstrated ability to foster a team environment, multi-task efficiently and maintain positive working relationships. Must have a valid Arizona Driver s License and be insurable with the Nation s auto insurance policy and sustain insurability throughout the duration of employment. DUTIES AND RESPONSIBILITIES: Ensures that bank reconciliations are current and accurate. Assists the Business Board and SEO management with cost/benefit analysis and pro-forma analysis of proposed projects. Reviews and assists SEO staff to prepare and maintain accurate payroll and payroll tax reporting records. Assists SEO staff to close their books annually and prepare for Audits. Assist SEOs with the annual budget process. Assists SEO management to solve problems and identify opportunities and threats. Works with the SEO staff and independent auditors to ensure timely audit reports. Tax Compliance Duties:

2 Assists the Tribal Treasurer to monitor tax reporting and code compliance. Provides monthly financial reports and conducts routine audits to ensure accurate tax collections. WHITEHILLS CHEVERON Input all Sales from sales report Reconcile Sales Report Input all ATM Funding Reconcile ATM Account Receive all A/P invoices for coding Receive all Electronic Fund Transfers (EFT) for coding Receive all receipts for Credit Card coding Code all Invoices, Receipts, EFT s and Credit Cards for processing Input all A/P s into Accounting Software Print all checks from Accounting Software Prepare all A/P S for mailing Open files for all new A/P s/vendors Input Manager PTO and approve payroll Work with all vendors for proper billing/payments. New Vendor Contract/Contractors Preparation Reconcile/Input Inventory Process/Setup all new vendors Prepare all new Contractors Contract Obtain Insurance Certificates for all Contractors Obtain and input all W-9 s Prepare all End of Year 1099 s Prepare Monthly Sales Tax Report for Arizona Department of Revenue END OF MONTH 1. Reconcile bank accounts 2. Post journal entry to record monthly sales in correct accounts 3. Adjust due from Hallum to actual 4. Adjust due from Cliff Castle and WIA to actual 5. Adjust month end inventories to actual 6. Record monthly depreciation entry & check for new additions. 7. Adjust sales taxes payable to actual 8. Adjust payroll liabilities to actual 9. Accrue manual AP from Keith (Year End Only) 10. Enter adjustment for monthly cash pay-outs 11. Record casino gasoline purchase discount 12. Prepare monthly financials 13. Make sure Sonic Check is deposited 14. Check coding for Commissions & Discounts (AZ Lottery) 15. Reconcile ATM Receivable 16. Run Trial Balance & reconcile all Asset/Liabilities & Revenues for month & YTD 17. Balance Sheet

3 18. P&L Budget vs Actual Current Month & YTD (Memorized Report &P&L Performance :) 19. Gross Margin Report YTD (Excel) 20. Statement of Cash Flows Current Month (Excel) 21. Make reversals of Current Month Accruals (If any) DISTANT DRUM RV RESORT Input Flash Report (Sales) Reconcile Flash Report to P&L and Bal. Sheet Receive all A/P invoices for coding Receive all Electronic Fund Transfers (EFT) for coding Receive all receipts for Credit Card coding Code all Invoices, Receipts, EFT s and Credit Cards for processing Input all A/P s into Accounting Software Print all checks from Accounting Software Prepare all A/P S for mailing Open files for all new A/P s/vendors Input Manager PTO and approve payroll Work with all vendors for proper billing/payments. New Vendor Contract/Contractors Preparation Process/Setup all new vendors Prepare all new Contractors Contract Obtain Insurance Certificates for all Contractors Obtain and input all W-9 s Prepare all End of Year W-9 s Reconcile/Input Inventory Prepare/Review Monthly Sales Tax Report submissions for accuracy and completeness for State of Arizona Department of Revenue END OF MONTH 1. Input All Sales 2. Input All Deposits 3. Input All Accounts Payable Invoices for Month 4. Input payroll - use current EOM date 5. Input All Debit Card Charges 6. Update Propane Usage Worksheet 7. Print Flash Report & Reconcile to QB P&L 8. Reconcile all cash & credit card receipts are in proper cash accounts 9. Print Bank Statements (3 of them) -Reconcile Savings-input interest in QB Reconcile -Reconcile Merchant Acct - input fees -Reconcile Checking 10. Update Sales Tax Worksheet & Prepare TPT1 11. Journal Entry Taxes and reconcile Sales Tax Account 12. Prepare Income Deferral Worksheet and Journal Entry 13. Prepare inventory Worksheet and Journal Entry 14. Amortize Advertising 15. Journal Entry Depreciation

4 16. Journal Entry Inventory 17. Print "Preliminary" Financial Reports -P&L (review for accuracy) -Balance Sheet -Have Manager Review MARKET PLACE Receive all A/P invoices for coding Receive all Electronic Fund Transfers (EFT) for coding Receive all receipts for Credit Card coding Code all Invoices, Receipts, EFT s and Credit Cards for processing Prepare A/P s for payment Open files for all new A/P s/vendors Input Manager PTO and approve payroll Work with all vendors for proper billing/payments. New Vendor Contract/Contractors Preparation Process/Setup all new vendors Prepare all new Contractors Contract Obtain Insurance Certificates for all Contractors Obtain and input all W-9 s MONTHLY DUTIES FOR SEO Copy and Maintain all notebooks and distribute for Board of Director Meeting Minutes and End of Month Financials Attend Board of Director monthly meetings and present Whitehills and Distant Drum Financials Meet Monthly with the Board of Directors and SEO Managers for any concerns and questions on financials Assist with annual budget process Assist Auditors as Needed Commute to all SEO to work closely with Managers regarding signatures for A/P s, questions on Invoices and Daily Sales Reports Conducts routine audits to ensure accurate reporting and sales Assists SEO staff to close their books annually and prepare for Audit Maintain all Licenses records to include tracking license fees and upcoming renewals Coordinates with Tribal Controller to reconcile inter-fund payables and receivables with the Nation Assists SEO Management to solve problems and identify opportunity and threats to their business operations Other duties assigned How to apply: Please submit your resume and application to: Yavapai-Apache Nation / Human Resources 2400 W. Datsi / Camp Verde, AZ P: / Fax:

5 INDIAN PREFERENCE: Preference will be given to qualified applicants who are members of federally recognized Indian tribes. To be considered for Indian Preference, you must submit your Certificate of Indian Blood (CIB) with your application. WILL BE REQUIRED TO PASS A PRE-EMPLOYMENT DRUG SCREEN AND COMPLETE A BACKGROUND CHECK WHICH WILL INCLUDE FINGERPRINTING