Presentation of Acubiz EMS Release 6.6. Hørsholm May Skanderborg May

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2 Presentation of Acubiz EMS Release 6.6 Hørsholm May Skanderborg May

3 Status new customers new users countries 31 languages

4 New at Acubiz / Since May 2016 Rudersdal Municipality Business Award - we have achieved an award within the category Year s Best Business Idea 12 new employees - within consultancy, IT, development, sales, marketing and Onboarding Establishment of Onboarding team

5 Status 2017 Until May 1: 46 new customers new users 2017

6 News in Acubiz EMS R6.6

7 Dash Board Menu

8 Dash Board Menu / Admin New menu for admin Improved overview of documents

9 Dash Board Menu / Admin Dimensions

10 Dash Board Menu / Finance New menu Finance Same look and feel across user functionalities Finance

11 Dash Board Menu / Finance Finance - employee Finance - employee with export displayed

12 Functionality / Administrator New users can be created by copying an excisting user Search directly in the overview of dimensions, accounts and users Configuration of dimension standards per expense account Automatic Reported ready by e.g. Brobizz, cash advance, cash wihtdrawals and card charge Administrator can change initials and/or login

13 Functionality / Administrator More flexible mail text Option to configure mail text with e.g. links to apps

14 Functionality / Administrator Welcome to new employees Easy issuing Issuing to one og more at the same time

15 Functionality / Finance Posting text, account number and VAT code to be controlled by Finance Finance can appove and export from unprocessed Manual export simplyfied - e.g. Expense reports Costs Salary Invoice export Cash advance

16 Functionality / General Improved search function More options for selections within fields

17 New country rules & language Greenlandic per diem regulations Austrian per diem and driving regulations Estonia language and regulations Latvia language and regulations Lithuania language and regulations

18 Integration Web service for maintanance of dimensions + users and exports Import of dimensions and users is simplified Export: Dataløn Extended import of First Card - including travelling account (TAC) New Eurocard import profiles to support different postings per company

19 Integration standard files Finance integration with:

20 Login page

21 New login page Central login page for all solutions Option for service messages - directly to all including users Easy access via web - acubiz.dk and acubiz.com

22 Acubiz Business Intelligence (BI)

23 Acubiz Business Intelligence / BI New insight and more effective Expense Management Reports (ad hoc or standing, different levels ) Dashboard (easy overview, spending vs budget ) Export Benchmarks KPIs (create benchmarks for specific types of expenses)

24 Acubiz BI / Roadmap 2017 Medio maj April - juni Maj - juli Juli - August September Oktober - december PoC Demo Platform is Determination Preparation of Ready for Gradually Platform test being prepared for of version 1 scenarios version 1 beta users (pilot roll-out (all users) production (including customers) ( Finance ) input from users)

25 Cash Back / Refund of VAT

26 Acubiz & Cash Back What and how? Easy refund of foreign VAT Automatic process - no administrative labor Reporting twice a year Documentation retrieved directly from Acubiz EMS (with your permission)

27 Acubiz & Cash Back DO AS USUAL No more, no less! CASH BACKS E-ROOM Electronic retrieval, intelligent automated sorting and document targeting SMART DATA CAPTURE Listing eligible VAT receipts and invoices QUALITY CONTROL Local VAT experts check the eligibility of the claims CONVERSION & UPLOAD Automated conversion to meet each Tax Authority s requirements PAYMENT VAT refund to client

28 News in Acubiz Apps

29 Acubiz Capture Addition of more pictures in the same registration - option to choose more pictures in the camera spool Handling the transactions from unprocessed Optimasation of Find amount (OCR)

30 Acubiz Capture Send new password -functionality Supported by more languages (Danish, English, Swedish, Norwegian and German)

31 Acubiz Mileage Google-integration til brug ved manuel indtastning af rute - grundlag for beregning af rute Registration number available when entering details Registration number can be changed by every trip (default value must be configured in EMS)

32 Acubiz Approve Expense reports and requisition can be approved in the Approve app. More than one transaction can by approve at simultaneously Filter for approval on dimensions (the same as for employees)

33 Acubiz Approve Mandatory comments appears in the overview not only on the enclosure Improved notification by approval / declining Icon / picture appears by the each solution and indicaes for example your country solutions (from EMS)

34 Acubiz Apps and the future

35 Acubiz Apps and the future All apps in one app All users and approvers in Acubiz Expense Management will only use one app in the future (Capture, Mileage, Time og Approve) Design proposal (work in progress!)

36 Acubiz and future platforms for apps Future platforms Acubiz supports and develops for ios and Android Acubiz supports excisting version of Windows, but will not develop for future versions of Windows

37 The General Data Protection Regulation (GDPR)

38 The Generel Data Protection Regulation Timing: becomes effective per April Purpose: protection of personal data

39 The Generel Data Protection Regulation Acubiz is 3402-certificered type 1 compliant Type 2: expected audit ultimo September 2017 Status: Acubiz has implemented all known promulgate rules at the time being and prepared a Processor Agreement Processor Agreement from Acubiz? Do you need a Processor Agreement for internal audit, please send your request to onboarding@acubiz.com

40 Upgrading and timing

41 Upgrading og timing All customers are expected to be upgraded by June You will receive details about the upgrade of your specific solution

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